Union Event Planner Jobs in Indiana (NOW HIRING)

Events Manager
Rose-Hulman Institute of Technology invites applicationsfor the position of Events Manager within the Union & Student ActivitiesOffice. This position plays a vital role in enhancing the student experienceoutside the classroom by supporting the successful planning, coordination, andexecution of a wide range of campus and community events. The Events Managerserves as the primary coordinator for reservations and event operations withinthe Student Union and Campus Chapel, managing both internal and external eventrequests and serving as the lead administrator of the Institute's eventmanagement system. Working closely with campus partners, clients, and serviceproviders, this position coordinates event logistics, room setups, audiovisualservices, catering, and other special event requirements to ensure exceptionalservice and a seamless event experience.
The Events Manager is responsible for maintainingevent-related inventories and organizing multiple storage areas within theStudent Union. The role assists the Director with the recruitment, training,scheduling, and supervision of student employees, providing leadership andon-site oversight during event setups and operations. Additionally, the EventsManager works directly with external clients to coordinate site visits andmanage contracts, insurance documentation, and other risk management requirementsassociated with facility use.
This position also supports the day-to-day operation andmaintenance of the Student Union and Campus Chapel by identifying facilityneeds, submitting and monitoring work orders, coordinating equipment repairs,and facilitating routine maintenance and custodial activities. Administrativeresponsibilities include processing invoices, check requests, and purchasingcard reconciliations; preparing and managing external contracts; andmaintaining accurate and current information on internal and external websitesrelated to the Student Union and Chapel. The Events Manager performs otherduties as assigned in support of departmental goals and the Institute'smission, contributing to a welcoming, engaging, and well-managed campusenvironment.
Qualified candidates will possess an associate degree inbusiness, communications, marketing, or a related field, along with two tothree years of experience in event planning, scheduling, facility operations,or venue management. Experience utilizing event management software andreservation systems is required. Candidates must demonstrate knowledge of riskmanagement practices, contract administration, insurance requirements, andevent safety protocols. The successful candidate will have the ability to effectivelymanage multiple priorities in a fast-paced environment while maintainingexceptional attention to detail and strong problem-solving skills. Excellentverbal, written, and interpersonal communication skills are essential, as isthe ability to build positive relationships with a wide range of internal andexternal stakeholders. Strong analytical, organizational, and projectmanagement skills are required, with a proven ability to coordinate complextasks and ensure successful event execution and operational efficiency.
In addition to these qualifications, preferred candidateswill have a bachelor's degree in business, communication, or marketing andthree to five years of event planning, scheduling, and building managementexperience. Experience in higher education is strongly preferred. Experienceusing Cvent Event Diagramming is preferred. The ability to build collaborativerelationships is highly desired, as is the ability to read and interpretdocuments such as safety rules, operating and maintenance instructions, andprocedure manuals.
At Rose-Hulman, your successes are celebrated in a welcoming, supportive, andflexible environment with a number of benefits and resources including avariety of health benefit options; voluntary benefits such as Group Accidentand/or Group Critical Illness Insurance, Pet Insurance, and CaregiverResources; participation in Tuition Exchange; a generous and flexible paidleave program and dedicated time for professional development. As a Rose-Hulmanemployee, you will also enjoy access to full-service fitness facilities andprogramming; a performing arts center featuring national touring acts andcampus productions; and access to state-of-the-art labs, facilities, andequipment. All employees experience opportunities to have an impact on studentlives and be part of a greater purpose through multidisciplinary projectcollaboration that can have a global impact as well as receiving continualencouragement and support of philanthropic and volunteer opportunities.
Consistently ranked No. 1 among U.S. engineering collegesby U.S. News & World Report, Rose-Hulman Institute of Technology isa STEM (Science, Technology, Engineering, and Mathematics) focused institution,whose students' education and success are the nucleus of everything we strivefor. We support and recognize excellence in teaching, learning, innovation, andintellectual growth of our students, faculty, and staff. Our campus culture isstudent-focused, welcoming, and inclusive. Here, we believe that every employeehas a role to play in the mission of the institute: to provide our students withthe world's best undergraduate science, engineering, and mathematics educationin an environment of individual attention and support.
Located on the banks of the Wabash River and convenientlylocated within driving distance of seven major cities, Terre Haute is a vibrantcommunity with a revitalized downtown, museums, parks, four higher edinstitutions, a rich historical past, and dynamic food, music, and arts scene.
Salary range is $53,000 - $59,000. Salary is competitive.A higher salary may be negotiated based on experience and qualifications.
Rose-Hulman conducts background checks for all prospectiveemployees, including criminal history, education, social media, employment,driving records, and reference checks, where relevant to job duties. The scopedepends on the role's responsibilities and Institute necessity. Informationfrom background checks will be used solely to assess a candidate's suitabilityfor employment, ensuring a safe and productive workplace, and will be handledin compliance with federal and state laws.
Applications:Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website, jobs.rose-hulman.edu, will be accepted until the position is filled. Contact Human Resources via email, HRApply@rose-hulman.edu, for questions.
This position is not eligible for workvisa sponsorship at this time.
EEO
Rose-Hulman Institute of Technology is an equal opportunity employer. It is the Institute's policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.