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$49K

$71.7K

$120K

How much do talent acquisition operations specialist jobs pay per year?

As of Aug 15, 2026, the average yearly pay for talent acquisition operations specialist in the United States is $71,702.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,500.00 and $81,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a talent acquisition operations specialist?

To thrive as a Talent Acquisition Operations Specialist, you need a solid understanding of recruitment processes, HR best practices, and data management, often supported by a bachelor's degree in human resources or a related field. Familiarity with applicant tracking systems (ATS), HRIS platforms, and tools like Excel or reporting software is typically required. Attention to detail, organizational skills, and strong communication abilities are essential soft skills for excelling in this role. These competencies ensure efficient recruitment operations, compliance, and a seamless candidate experience, all of which are crucial for organizational success.

What is the difference between Talent Acquisition Operations Specialist vs Talent Acquisition Coordinator?

AspectTalent Acquisition Operations SpecialistTalent Acquisition Coordinator
CredentialsTypically requires a bachelor’s degree in HR, Business, or related field; certifications like AIRS or SHRM are commonUsually requires a high school diploma or associate degree; some roles prefer HR or recruiting certifications
Work EnvironmentFocuses on process optimization, data management, and systems within HR or recruiting teamsHandles scheduling, candidate communication, and administrative tasks in recruiting teams
Employer & Industry UsageUsed across industries in HR departments to streamline recruitment operationsCommon in corporate recruiting teams, especially in large organizations

The Talent Acquisition Operations Specialist focuses on improving recruitment processes and managing systems, while the Talent Acquisition Coordinator handles administrative tasks and candidate coordination. Both roles support hiring efforts but differ in scope and responsibilities.

What is a talent acquisition operations specialist?

Talent Acquisition Operations Specialists are professionals who support and optimize the recruitment process within an organization. They manage the systems, tools, and workflows that enable recruiters and hiring managers to efficiently find and hire talent. Their responsibilities often include coordinating interview logistics, maintaining applicant tracking systems, ensuring compliance with hiring regulations, and analyzing recruitment metrics. By streamlining recruitment operations, they help improve the candidate experience and support organizational hiring goals.

What are some typical challenges faced by a talent acquisition operations specialist, and how can they be addressed?

Talent Acquisition Operations Specialists often encounter challenges such as managing high volumes of requisitions, coordinating between hiring managers and recruiters, and ensuring compliance with evolving hiring regulations. These can be addressed by developing strong organizational systems, leveraging applicant tracking systems efficiently, and staying updated on best practices in recruitment operations. Building clear communication channels within the team and continuously refining process workflows also help in overcoming day-to-day hurdles.
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Talent Acquisition Operations Specialist jobs near you
Infographic showing various Talent Acquisition Operations Specialist job openings in the United States as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $71,702 per year, or $34.5 per hour.

Talent Acquisition Operations Specialist

Kailera Therapeutics, Inc.

Waltham, MA

Full-time

Posted 15 days ago

Job description

What You'll Do:

The Talent Acquisition Operations Specialist supports and optimizes our recruiting function. This solutions-oriented role serves as the operational backbone of Talent Acquisition, partnering closely with recruiters, hiring managers, candidates, and cross-functional teams to deliver an exceptional hiring experience. The ideal candidate is passionate about operational excellence, recruiting technology, process improvement, and leveraging AI-enabled tools to create scalable recruiting practices within a fast-paced biotechnology environment.

 

Required location: Waltham, MA (hub-based, onsite 3-4 days per week)

 

Responsibilities:

  • Manage complex interview scheduling across multiple teams, time zones, and leadership levels
  • Serve as the primary point of contact for candidates throughout the interview process, delivering a best-in-class candidate experience
  • Coordinate interview logistics, confirmations, panel scheduling, and follow-up communications
  • Ensure candidate movement through recruiting stages is accurate, timely, and well communicated
  • Partner with recruiters to build candidate pipelines through proactive sourcing and talent market research
  • Maintain data integrity within Greenhouse and other recruiting systems
  • Serve as a primary resource for recruiting process guidance and operational support
  • Support recruiting operations by ensuring efficient workflows and consistent hiring practices
  • Maintain and optimize the Applicant Tracking System (Greenhouse) and related recruiting technologies
  • Serve as a subject matter expert for Greenhouse, supporting workflow optimization, and reporting
  • Identify opportunities to automate manual processes and improve recruiting efficiency
  • Evaluate and leverage AI-enabled recruiting tools to improve sourcing, scheduling, reporting, and candidate communications
  • Document recruiting processes and support continuous improvement initiatives
  • Provide training and support to recruiters and hiring managers on recruiting systems and processes as needed
  • Other duties as assigned

Required Qualifications:

  • 5+ years supporting Talent Acquisition, Recruiting Operations, Recruiting Coordination, or a related function
  • Experience with Greenhouse Recruiting
  • Experience coordinating complex interviews in a fast-paced environment
  • Experience using LinkedIn Recruiter or comparable sourcing platforms
  • Strong analytical, organizational, and communication skills
  • Advanced proficiency with Microsoft Office, particularly Excel and PowerPoint
  • Excellent written and verbal communication skills
  • Ability to manage multiple priorities in a fast-paced environment

 

Preferred Qualifications:

  • Biotechnology or pharmaceutical recruiting experience
  • Knowledge of AI-enabled recruiting technologies
  • Experience improving recruiting processes and systems and creating scalable processes
  • Experience with recruiting analytics, dashboards, and workforce reporting
  • Familiarity with ADP Workforce Now and talent management systems

Education:

  • Bachelor's degree preferred

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