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Specifications Writer Jobs in Virginia (NOW HIRING)

Parsons

Technical Specification Writer

Alexandria, VA

$103K - $181K/yr

In this role you will support the production of specifications and coordinate the integration into ... Ability to write clearly and professionally; * Ability to produce communications quickly and ...

RWD Consulting, LLC

Technical Writer

Falls Church, VA · On-site

$110K - $115K/yr

The Technical Writer must be proficient in organizing, developing, preparing, writing, editing, and printing manuals, presentations, technical specifications, process or data flow diagrams, and ...

Two95 International Inc.

Technical Writer

Richmond, VA · On-site

The Technical Writer will be responsible for creating, updating, and writing various types of user documentation, requirements, design specifications, references, manuals and instructions. Required ...

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Specifications Writer information

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$5

$35

$56

How much do specifications writer jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for specifications writer in Virginia is $35.27, according to ZipRecruiter salary data. Most workers in this role earn between $23.85 and $51.25 per hour, depending on experience, location, and employer.

What does a specification writer do?

A specifications writer creates detailed technical documents that outline the requirements, standards, and criteria for products, materials, or systems used in construction, manufacturing, or engineering projects. They collaborate with engineers, architects, and project managers to ensure clarity and accuracy, often using tools like CAD or document management software. Strong attention to detail and knowledge of industry standards are essential for this role.

What are the key skills and qualifications needed to thrive as a Specifications Writer, and why are they important?

To thrive as a Specifications Writer, you need a solid understanding of construction methods, materials, and building codes, often supported by a degree in architecture, engineering, or a related field. Proficiency with specification-writing software such as MasterSpec, as well as familiarity with project management and document control systems, is typically required. Attention to detail, strong written communication, and the ability to collaborate effectively with multidisciplinary teams are crucial soft skills. These abilities ensure that construction documents are clear, comprehensive, and compliant, which is essential for successful project outcomes.

What does a Specifications Writer do?

A Specifications Writer is responsible for preparing detailed written descriptions of materials, standards, and workmanship required for construction projects. They work closely with architects, engineers, and contractors to ensure that all project requirements are clearly communicated and legally enforceable. These documents help guide the construction process, ensure quality, and minimize disputes. Specifications Writers must have a strong understanding of building codes, regulations, and industry standards. Their work is essential for translating design concepts into practical instructions for builders.

What Is a Specifications Writer?

A specifications writer typically works in an architectural firm or on construction projects. Your job is to develop specifications to accompany architectural drawings that can assist in the installation of various aspects of the project. Specification writers set up requirements as part of the initial building plans to help prepare construction crews for what materials, tools, or design pieces may be required to complete a project safely and efficiently within the initial design of the architect. Specification writers’ responsibilities include things like coordinating with design teams, budgeting for materials, maintaining standards, design review, and scheduling.

What skills do you need to be a spec writer?

A specifications writer needs strong technical writing skills, attention to detail, and the ability to interpret technical data and standards. Familiarity with industry-specific tools, such as CAD or document management software, and good communication skills are also important for creating clear, accurate specifications.

Is a college degree generally required to be a specifications writer?

A college degree is often preferred for a specifications writer, especially in technical or engineering fields, but it is not always mandatory. Relevant skills such as technical knowledge, attention to detail, and proficiency with document management tools can also be important for the role.

How does a Specifications Writer typically collaborate with architects and engineers during a project?

Specifications Writers work closely with architects and engineers throughout various stages of a construction project. They attend coordination meetings, review design documents, and clarify technical requirements to ensure all project specifications align with design intent and regulatory standards. Regular communication and document exchanges are essential, as Specifications Writers must interpret technical details and translate them into clear, concise language for contractors and suppliers. This collaborative process helps prevent misunderstandings and ensures the project meets quality and compliance expectations.

What is the difference between Specifications Writer vs Technical Writer?

AspectSpecifications WriterTechnical Writer
CredentialsRelevant certifications (e.g., Certified Professional Technical Communicator), industry-specific knowledgeSimilar certifications, focus on clear communication skills
Work EnvironmentManufacturing, engineering, construction industriesTechnology, software, scientific fields
Employer & Industry UsageUsed by engineering firms, manufacturing companies, government agenciesUsed across tech companies, publishing, and scientific organizations
Search & Comparison IntentOften compared for technical documentation roles in engineering and manufacturingBroader focus on user manuals, guides, and technical content

The main difference is that Specifications Writers focus on creating detailed technical specifications for products and systems, primarily in engineering and manufacturing sectors. Technical Writers have a broader scope, producing various technical documents like manuals, guides, and instructions across multiple industries. Both roles require strong communication skills and technical understanding, but Specifications Writers specialize in precise, detailed specifications for technical products.

How to become a spec writer?

To become a specifications writer, typically a candidate needs a background in technical writing, engineering, or a related field, along with strong writing and communication skills. Gaining experience with industry standards, technical documentation, and tools like MS Word or CAD software can be beneficial. Some roles may require certifications or knowledge of specific industries such as construction, manufacturing, or engineering.
More about Specifications Writer jobs
What are the most commonly searched types of Specifications Writer jobs in Virginia? The most popular types of Specifications Writer jobs in Virginia are:
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What are popular job titles related to Specifications Writer jobs in VA? For Specifications Writer jobs in VA, the most frequently searched job titles are:
Specifications Writer jobs near you
Infographic showing various Specifications Writer job openings in Virginia as of June 2026, with employment types broken down into 13% Internship, 74% Full Time, and 13% Contract. Highlights an 100% In-person job distribution, with an average salary of $73,365 per year, or $35.3 per hour.
REGIONAL SPECIFICATION WRITER

REGIONAL SPECIFICATION WRITER

US Department of the Navy

Norfolk, VA

$62K/yr

Other

Posted 3 days ago

United States Navy rating

6.3

Company rating: 6.3 out of 10

Based on 371 frontline employees who took The Breakroom Quiz

38th of 46 rated military and defense

Job description

You will serve as a REGIONAL SPECIFICATION WRITER in the PUBLIC WORKS DEPARTMENT of NAVFAC ENGINEERING CMD MID-ATLANTIC.Qualifications:GS-09:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Assisting with preparation of service contract cost estimates for facility projects; 2) Applying financial portion of Facility Support Contract (FSC) technical services for specification writing; 3) Providing assistance on a wide range of specifications for facility services; 4) Applying knowledge to the development of drafting specifications for facility services contracts; 5) Utilizing knowledge of mechanical or electrical equipment to accomplish Facility Maintenance Projects.
GS-11
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Participating in acquisition planning conferences on complex jobs to advise customers as to scope of work and work conditions; 2) Providing guidance and assisting with preparation of comprehensive service contract cost estimates for complex facility projects; 3) Performing specification writing tasks to include contract estimates, drawings, and specifications for the maintenance, repair, and rehabilitation of real property and equipment; 4) Managing financial portion of Facility Support Contract (FSC) technical services commodity for specification writing; 5) Providing guidance, advisory support and assistance on a wide range of management issues; 6) Managing Facility Support Contract (FSC) projects progress to ensure adherence to milestones are met.
Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.Education:In lieu of specialized experience, you may qualify with the following education or combination of both education and experience:
GS 09:
master's or equivalent graduate degree

or

2 full years of progressively higher level graduate education leading to such a degree

or

LL.B. or J.D., if related
GS 11:
Ph.D. or equivalent doctoral degree

or

3 full years of progressively higher level graduate education leading to such a degree

or

LL.M., if related
A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.Employment Type: OTHER

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National security, national security and international affairs, public safety statistics centers and offices, guided missile and space vehicle manufacturing and public administration

Company size

10,000+ Employees

Headquarters location

Washington, DC, US

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