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Specifications Writer Jobs in Virginia (NOW HIRING)

Parsons

Technical Specification Writer

Alexandria, VA

$103K - $181K/yr

In this role you will support the production of specifications and coordinate the integration into ... Ability to write clearly and professionally; * Ability to produce communications quickly and ...

Govcio LLC

Technical Writer

Chantilly, VA · On-site

$110K - $120K/yr

Writes, rewrites and/or edits technical documents such as technical procedure manuals, user manuals, programming manuals, service manuals, operational specifications, and related technical ...

ATCC

Technical Writer

Manassas, VA · On-site

$68K - $75K/yr

Review scientific literature and data to authenticate documented manufacturing specifications and ... Technical writing and editing experience. * Experience reviewing scientific literature and ...

New

ATCC

Technical Writer

Manassas, VA · On-site

$68K - $75K/yr

Review scientific literature and data to authenticate documented manufacturing specifications and ... Technical writing and editing experience. * Experience reviewing scientific literature and ...

New

CACI International, Inc.

Technical Writer

Sterling, VA · On-site

$70K - $148K/yr

Conduct independent research on industry standards and product specifications * Create user manuals ... Adapt writing style and complexity based on the target audience * Ensure compliance and standards ...

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$5

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$56

How much do specifications writer jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for specifications writer in Virginia is $35.27, according to ZipRecruiter salary data. Most workers in this role earn between $23.85 and $51.25 per hour, depending on experience, location, and employer.

What does a specification writer do?

A specifications writer creates detailed technical documents that outline the requirements, standards, and criteria for products, materials, or systems used in construction, manufacturing, or engineering projects. They collaborate with engineers, architects, and project managers to ensure clarity and accuracy, often using tools like CAD or document management software. Strong attention to detail and knowledge of industry standards are essential for this role.

What are the key skills and qualifications needed to thrive as a Specifications Writer, and why are they important?

To thrive as a Specifications Writer, you need a solid understanding of construction methods, materials, and building codes, often supported by a degree in architecture, engineering, or a related field. Proficiency with specification-writing software such as MasterSpec, as well as familiarity with project management and document control systems, is typically required. Attention to detail, strong written communication, and the ability to collaborate effectively with multidisciplinary teams are crucial soft skills. These abilities ensure that construction documents are clear, comprehensive, and compliant, which is essential for successful project outcomes.

What does a Specifications Writer do?

A Specifications Writer is responsible for preparing detailed written descriptions of materials, standards, and workmanship required for construction projects. They work closely with architects, engineers, and contractors to ensure that all project requirements are clearly communicated and legally enforceable. These documents help guide the construction process, ensure quality, and minimize disputes. Specifications Writers must have a strong understanding of building codes, regulations, and industry standards. Their work is essential for translating design concepts into practical instructions for builders.

What Is a Specifications Writer?

A specifications writer typically works in an architectural firm or on construction projects. Your job is to develop specifications to accompany architectural drawings that can assist in the installation of various aspects of the project. Specification writers set up requirements as part of the initial building plans to help prepare construction crews for what materials, tools, or design pieces may be required to complete a project safely and efficiently within the initial design of the architect. Specification writers’ responsibilities include things like coordinating with design teams, budgeting for materials, maintaining standards, design review, and scheduling.

What skills do you need to be a spec writer?

A specifications writer needs strong technical writing skills, attention to detail, and the ability to interpret technical data and standards. Familiarity with industry-specific tools, such as CAD or document management software, and good communication skills are also important for creating clear, accurate specifications.

Is a college degree generally required to be a specifications writer?

A college degree is often preferred for a specifications writer, especially in technical or engineering fields, but it is not always mandatory. Relevant skills such as technical knowledge, attention to detail, and proficiency with document management tools can also be important for the role.

How does a Specifications Writer typically collaborate with architects and engineers during a project?

Specifications Writers work closely with architects and engineers throughout various stages of a construction project. They attend coordination meetings, review design documents, and clarify technical requirements to ensure all project specifications align with design intent and regulatory standards. Regular communication and document exchanges are essential, as Specifications Writers must interpret technical details and translate them into clear, concise language for contractors and suppliers. This collaborative process helps prevent misunderstandings and ensures the project meets quality and compliance expectations.

What is the difference between Specifications Writer vs Technical Writer?

AspectSpecifications WriterTechnical Writer
CredentialsRelevant certifications (e.g., Certified Professional Technical Communicator), industry-specific knowledgeSimilar certifications, focus on clear communication skills
Work EnvironmentManufacturing, engineering, construction industriesTechnology, software, scientific fields
Employer & Industry UsageUsed by engineering firms, manufacturing companies, government agenciesUsed across tech companies, publishing, and scientific organizations
Search & Comparison IntentOften compared for technical documentation roles in engineering and manufacturingBroader focus on user manuals, guides, and technical content

The main difference is that Specifications Writers focus on creating detailed technical specifications for products and systems, primarily in engineering and manufacturing sectors. Technical Writers have a broader scope, producing various technical documents like manuals, guides, and instructions across multiple industries. Both roles require strong communication skills and technical understanding, but Specifications Writers specialize in precise, detailed specifications for technical products.

How to become a spec writer?

To become a specifications writer, typically a candidate needs a background in technical writing, engineering, or a related field, along with strong writing and communication skills. Gaining experience with industry standards, technical documentation, and tools like MS Word or CAD software can be beneficial. Some roles may require certifications or knowledge of specific industries such as construction, manufacturing, or engineering.
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What are popular job titles related to Specifications Writer jobs in VA? For Specifications Writer jobs in VA, the most frequently searched job titles are:
Specifications Writer jobs near you
Infographic showing various Specifications Writer job openings in Virginia as of July 2026, with employment types broken down into 88% Full Time, 8% Part Time, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $73,365 per year, or $35.3 per hour.
Architectural Specification Writer

Architectural Specification Writer

Kahler Slater

Richmond, VA • On-site

Full-time

Posted 28 days ago

Job description

Architectural Specification Writer
Join Kahler Slater; a purpose-driven firm where design meets strategy. We’re looking for an Architectural Specification Writer who thrives on bold ideas and has proven expertise in managing and designing institutional projects.
Our ideal Architectural Specification Writer is passionate about developing specifications and detailing complex projects aligned with the unique requirements of our markets. This candidate will bring an understanding of a variety of building typologies, construction techniques, and sustainability.
This is more than just a job. It’s an opportunity to shape experiences for our clients and our team. At Kahler Slater, we enrich lives through the power of design. You’ll join a firm that values initiative, innovation, and relationships built on trust.
What You’ll Do:
  • Review project information to write and edit specifications for projects to comply with project requirements, firm standards, technical conditions, client guidelines, and applicable codes
  • Working from the office master specifications and AIA Masterspec, plan, schedule, organize, and prepare architectural specifications for the various phases/milestone deliverables of projects
  • Review project procurement and contracting requirements and prepare Division 01 General Requirement sections
  • Review consultant specifications for coordination with each project manual and for conformance with firm standards
  • Provide periodic coordination and quality control reviews during document preparation phases
  • Participate in team meetings to obtain project design requirements and define project scope for inclusion in specifications
  • Stay current on building technology, product developments, new materials, code changes, and industry trends
  • Assist in maintaining and contributing to the office master specifications
  • Collaborate with project teams and provide your expertise to make the best project decisions.
  • Evaluate creative ways to bring efficiency to specification and documentation processes.
What You’ll Bring:
  • 7+ years of experience as an architectural professional with 3+ years of increased responsibility in writing, editing, and developing CSI Section Format 3-part specifications
  • Professional degree in Architecture
  • 5+ years with architectural registration is required
  • Proficiency in Microsoft Office Suite, Bluebeam Revu, Revit, and AIA Masterspec
  • Possess a high level of understanding and familiarity with the International Building Code (IBC)
  • LEED familiarity required; LEED AP preferred
  • Construction Document Technologist (CDT) certification required; Certified Construction Specifier (CCS) preferred and must be obtained within 3 years of hire date
  • Familiarity with the following is preferred: Autodesk Revit and Deltek Masterworks / Specpoint and VisiSpecs

Why Kahler Slater?
Work in a creative, open studio environment that values flexibility and professional growth. Occasional travel keeps things dynamic, and every day offers the chance to make an impact.
Ready to design experiences that matter? Submit your cover letter, resume, and portfolio today.
Kahler Slater is an Equal Opportunity Employer and an E-Verify participant. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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