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Secretary Jobs in Puerto Rico (NOW HIRING)

Encompass Health

Unit Secretary

Manati, PR

$35K - $43K/yr

Unit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing ...

US Department of the Treasury

Secretary (OA)

Bayamon, PR · On-site

$55K/yr

WHAT IS TAXPAYER SERVICES? A description of the business units can be found at: are to be filled in following area(s): * TS - CAS-Customer Account Services This position has career progression. If ...

DaVita

Administrative Assistant

San Juan, PR

$17.75 - $23.75/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest ...

DaVita

Administrative Assistant

San Juan, PR

$17.25 - $23.50/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest ...

DaVita

Administrative Assistant

Moca, PR

$16 - $21.50/hr

Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest ...

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Secretary information

What does a secretary do?

A Secretary is often the first individual people come in contact with at a company, giving them the unofficial title as the “face of the organization.” They perform a wide range of tasks to assist the organization or company throughout the day. These tasks can include maintaining files, scheduling appointments or meetings, sending emails, recording meeting minutes, arranging guest travel arrangements, and answering phones. Secretaries frequently use computer software to create spreadsheets, manage databases, and produce documents, reports, and presentations. Some also gather data from a variety of sources, manage corporate libraries or manage stockrooms, buy supplies, and negotiate with vendors.

What are the key skills and qualifications needed to thrive as a secretary, and why are they important?

To thrive as a Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, discretion, and multitasking abilities help a Secretary excel in managing multiple responsibilities and interacting with diverse stakeholders. These skills ensure smooth office operations, efficient information flow, and professional support for teams and executives.

How does a secretary typically manage competing priorities and urgent requests throughout the workday?

Secretaries often handle multiple tasks simultaneously, such as scheduling meetings, answering correspondence, and supporting various team members. Managing competing priorities requires strong organizational skills, the ability to assess the urgency of requests, and clear communication with supervisors and colleagues. Many secretaries use digital tools like calendars and task management software to stay on top of deadlines and ensure nothing is overlooked. Proactively clarifying expectations and regularly updating supervisors about progress can help manage workload effectively.

What is the difference between Secretary vs Administrative Assistant?

AspectSecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaries from office to administrative support across industries
Job ResponsibilitiesManaging schedules, answering phones, filing, and correspondenceSupporting office operations, coordinating meetings, handling reports
Usage & Search IntentOften searched for in legal, medical, or corporate contextsBroader, includes general office support roles

While both roles involve administrative support, secretaries typically focus on managing schedules and correspondence within specific industries like legal or medical. Administrative assistants often have broader responsibilities supporting overall office functions across various industries.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. Overall, secretaries' pay is generally considered moderate compared to other administrative roles.
More about Secretary jobs

What are the most commonly searched types of Secretary jobs in Puerto Rico?

The most popular types of Secretary jobs in Puerto Rico are:

What are popular job titles related to Secretary jobs in Puerto Rico?

For Secretary jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Secretary jobs in Puerto Rico look for?

The top searched job categories for Secretary jobs in Puerto Rico are:

What are popular job titles related to Secretary jobs in PR?

For Secretary jobs in PR, the most frequently searched job titles are:

Secretary jobs near you
Infographic showing various Secretary job openings in Puerto Rico as of August 2026, with employment types broken down into 2% As Needed, 84% Full Time, 11% Part Time, and 3% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.

Unit Secretary

Encompass Health

Manati, PR

$35K - $43K/yr

Full-time, Part-time

Medical, Dental, Vision, Retirement, PTO

Posted 21 days ago

Encompass Health rating

7.0

Company rating: 7.0 out of 10

Based on 422 frontline employees who took The Breakroom Quiz

414th of 888 rated healthcare providers

Job description

Unit Secretary Career Opportunity


Join a Team That Puts Your Passion for Helping Others First
Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing a pivotal role in supporting the nursing unit to ensure seamless patient care within a community- focused environment that values both employees and the community it serves. Be a cornerstone of our nursing unit, delivering vital clerical support, and serving as a friendly resource for patients, families, staff, and visitors. Your coordination skills will boost unit efficiency, contributing to the delivery of safe, high-quality patient care. Let's create a career that resonates with your home and heart.


A Glimpse into Our World
At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing.


Starting Perks and Benefits
At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to:

  • Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.
  • Generous paid time off that accrues over time.
  • Opportunities for tuition reimbursement and continuous education.
  • Company-matching 401(k) and employee stock purchase plans.
  • Flexible spending and health savings accounts.
  • A vibrant community of individuals passionate about the work they do!

Be the Unit Secretary you always wanted to be

  • Maintain complete and accurate medical records for patients using appropriate labeling system.
  • Maintain complete and accurate medical records for patients using appropriate labeling system.
  • Accurately/efficiently transcribe medical orders and distributes to other disciplines as needed.
  • Act as a helpful resource for patients, families, physicians, and visitors at the nursing station.
  • Coordinate unit operations to optimize the delivery of safe patient care.
  • Schedule tests, appointments and transportation as needed in a timely manner.
  • Serve as a liaison for inquiries, directing them to the appropriate person for resolution.

Qualifications

  • CPR certification preferred.
  • One year of inpatient unit secretary experience preferred.
  • Active enrollment in a healthcare program (such as nursing), familiarity with medical terminology, and experience in reading and transcribing medical orders are preferred.

What Encompass Health employees say

Pay

Benefits

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About Encompass Health

Sourced by ZipRecruiter

Helping patients regain hope and independence, Encompass Health is a national leader in post-acute care. We operate rehabilitation hospitals in 36 states as well as Puerto Rico. Following the Encompass Way, we are driven by our core values: We proudly set the standard, lead with empathy, do what's right, focus on the positive, and remain stronger together.

Industry

Hospitals

Company size

10,000+ Employees

Headquarters location

Birmingham, AL, US

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