Scanning Indexing Jobs (NOW HIRING)

Level Up seeks a full-time Scanning Technician/Contractor Support Administrator in the Herndon, VA area to support a dynamic Intelligence Community-customer, in a fast-paced environment.

About Level Up 

Level Up, LLC, a wholly-owned subsidiary of AVIAN, represents a fusion of innovation, reliability, and top-tier cyber security and IT solutions. As a Virginia-based small business with over 150 years of collective experience, we pride ourselves on providing industry-leading expertise, big data analytics, and all-source research and analysis. Our technical capabilities directly bolster our customers' objectives, from mission centers to forward-deployed operations. 

In 2021, we joined forces with AVIAN, an employee-owned business and one of America's fastest-growing private companies. With a shared commitment to resourcefulness, responsiveness, and reachability, we continue to uphold our trademark dependability and innovation, delivering exceptional services to our 80 government and commercial clients across 13 states. 

Beyond our technical and consulting prowess, we at Level Up believe in creating a positive impact within our communities. Through our charitable giving and volunteer programs, we support causes close to our hearts and inspire meaningful change. This commitment to service and community enhancement is what we call "The Level Up Way". 

Together, Level Up and AVIAN offer comprehensive solutions, blending technology and community engagement to create an exceptional partnership for our employees, customers, and community. 

Responsibilities

• Provide administrative and office support to include document tracking, scanning, indexing, and metadata entry within client proprietary systems

• Process, distribute, and track incoming and outgoing mail and courier deliveries in accordance with client policies and procedures

• Perform case management activities such as data entry, case tracking, and records maintenance

• Answer phones and provide responsive customer support to internal and external stakeholders

• Maintain, update, and assist in drafting Standard Operating Procedures (SOPs)

• Convert, format, and manage documents using Microsoft Office and Adobe applications

• Maintain accurate tracking logs and databases using Excel and client systems

• Support office operations by opening/closing the office and providing backup coverage for team members as needed

• Identify and recommend process improvements to enhance efficiency and accuracy

• Perform ad hoc administrative tasks and assignments in support of mission needs

Required Experience, Skills, & Technologies

• Minimum 1 year of relevant administrative, office support, or records/case management experience

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat/PDF

• Strong written communication, typing, and document formatting skills

• Demonstrated customer service skills and confidence interacting with diverse stakeholders

• Experience with document scanning, indexing, metadata tagging, and records tracking systems

• Knowledge of mail distribution processes, courier handling, and secure document procedures

• Ability to work independently, exercise sound judgment, and recognize when to seek guidance

• Strong attention to detail and ability to follow structured, step-by-step processes

• Proven multitasking and organizational skills in a deadline-driven environment

• Ability to work collaboratively within a small team and provide flexible coverage as needed

• Willingness and availability to support office hours Monday-Friday, 7:00 AM-4:00 PM

Clearance Required

• Active TS/SCI clearance with Polygraph required at application

• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

At Level Up, LLC, we offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. Financially, we provide flexible spending accounts (FSA), a 401(k) plan with company contributions, and an employee stock ownership plan (ESOP). Additional perks like wellness reimbursements and referral bonuses are also available.

For insurance protection, we offer basic life insurance, accidental death and dismemberment (AD&D) coverage, disability benefits, and AFLAC supplemental insurance. In terms of life, work, and family, we provide flexible time off, paid sick leave, maternity and bonding leave, and military training leave. Tuition reimbursement and professional development opportunities are available to help you grow. We also offer pet insurance, identity protection, and life assistance programs. At Level Up, LLC, we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally.

Level Up, LLC is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran's status.