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Residency Program Manager Jobs (NOW HIRING)

TH Medical

Residency Program Coordinator

Detroit, MI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Manages and oversees the daily operations and activities of the GME residency/fellowship program(s) and may be in conjunction with other levels of GME Program Coordinators/Administrators. Functions ...

TH Medical

Residency Program Coordinator

Detroit, MI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Manages and oversees the daily operations and activities of the GME residency/fellowship program(s) and may be in conjunction with other levels of GME Program Coordinators/Administrators. Functions ...

TH Medical

Residency Program Coordinator

Detroit, MI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Manages and oversees the daily operations and activities of the GME residency/fellowship program(s) and may be in conjunction with other levels of GME Program Coordinators/Administrators. Functions ...

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Residency Program Manager information

What is the difference between Residency Program Manager vs Residency Coordinator?

AspectResidency Program ManagerResidency Coordinator
CredentialsBachelor's degree, experience in healthcare or education, sometimes certifications in program managementTypically an associate or bachelor's degree, healthcare or administrative experience
Work EnvironmentOversees multiple residency programs, manages staff, develops policiesSupports daily operations, coordinates schedules, assists residents and faculty
Employer & IndustryHospitals, medical schools, healthcare organizationsHospitals, clinics, medical training programs

The Residency Program Manager generally has broader responsibilities, overseeing entire residency programs and managing staff, while the Residency Coordinator handles day-to-day operations and resident support. Both roles are essential in medical training environments but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as a residency program manager?

To thrive as a Residency Program Manager, you need expertise in graduate medical education, program administration, and compliance with accreditation standards, typically supported by a bachelor's degree or higher. Familiarity with ACGME accreditation systems, residency management software, and institutional databases is essential. Strong organizational, communication, and problem-solving skills help you coordinate stakeholders and address resident and faculty needs effectively. These skills ensure the residency program runs smoothly, remains accredited, and supports the professional development of medical trainees.

What is a residency program manager?

Residency Program Managers are administrative professionals responsible for overseeing the daily operations and accreditation requirements of medical residency programs. They coordinate schedules, ensure compliance with accreditation standards, manage communication between residents and faculty, and support the overall educational mission of the residency. Their role is essential in maintaining the quality and organization of graduate medical education programs.

What does a residency program manager do?

A Residency Program Manager plays a vital role in supporting both residents and faculty by coordinating schedules, managing accreditation requirements, and serving as a key communication point. They handle onboarding, track evaluations, and assist with resolving day-to-day issues that arise. Program Managers also collaborate closely with faculty to ensure curriculum compliance and help residents navigate challenges, creating a supportive and efficient training environment.
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Infographic showing various Residency Program Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Residency Program Coordinator

The University of Chicago

Harvey, IL • On-site

$100/hr

Full-time

Medical, Retirement, PTO

Re-posted 13 days ago

University Of Chicago rating

8.1

Company rating: 8.1 out of 10

Based on 47 frontline employees who took The Breakroom Quiz

162nd of 618 rated colleges and universities

Job description

Department
BSD MED - Hospital Medicine - Administrative Support
About the Department
UChicago Medicine Ingalls Memorial Hospital is a 485-bed acute care hospital that serves as the flagship of UChicago's Community Health and Hospitals Division. Its inpatient medical/surgical, behavioral health, and labor/delivery/postpartum/newborn units are staffed by a combination of UChicago faculty, employed medical group physicians, federally qualified health center (FQHC) physicians, and affiliated private practitioners. Ambulatory care takes place in medical group, faculty, and FQHC practices. UChicago is excited to extend its outstanding Graduate Medical Education programming to Harvey, Illinois, and the surrounding communities.
Job Summary
The Residency Program Coordinator for the Internal Medicine Residency Program at UChicago Medicine Ingalls Memorial Hospital, with oversight and direction from the Program Director, is responsible for the operational and financial management of the training program. The position requires the comprehensive and detailed understanding of hospital policies and national requirements for accreditation, as well as a high degree of initiative and independent judgment. The Residency Program Coordinator, as a full time employee, shall continually assess and direct long range planning, operational and financial activities, recruiting, analyzing work flow, communicating with faculty and trainees, and managing affiliations with outside institutions.
Responsibilities
  • Meets regularly with the Program Director providing guidance regarding significant program issues.
  • Interprets ACGME, National, and State accrediting policies to support compliance.
  • Administration of Clinical Competency Committee, Program Evaluation Committee, and Residency Selection Committee, Program Administration, and Faculty Meetings by providing agenda and minutes.
  • Provides administrative supervision and support to residents.
  • Acts as a liaison between residents and administration when needed; ensuring compliance with all ACGME requirements.
  • Interacts with Department secretary and Special Project Coordinator for New Innovations.
  • Initiates and maintains Program Letters of Agreement and all necessary documents for outside rotations.
  • Orchestrates recruitment process, information from ERAS, and coordinating events on interview day.
  • Performs all Match responsibilities and corresponds with applicants, candidates and newly matched interns.
  • Coordinates orientation for new residents in conjunction with the GME office.
  • Manages necessary national data base systems with entry and updates of resident information.
  • Manages resident tracking, evaluations, procedure logs, duty hours, and current resident files.
  • Has access to digital records of past residents for ongoing requests and correspondence.
  • Verifies trainees certification for temporary license, tracks and processes initial paperwork for visas.
  • Attends mandatory residency coordinator ACGME meeting.
  • Distributes monthly resident schedules when necessary to hospital staff.
  • Receives, sorts, responds to incoming program correspondence.
  • Facilitate and oversight of payments of petty cash < $100 and major purchases >$100.
  • Assist in ACGME Self Study, Site Visit, and CLER visit.
  • Plans annual department events, graduation, outings, dinners. Informs residents of policy and procedure changes with assistance from GME.
  • Update the annual Residency Manual.
  • Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
  • Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
  • Performs other related work as needed.

Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
---
Preferred Qualifications
Education:
  • Bachelor's degree.

Experience:
  • Previous experience within an Academic Medical Center environment.
  • Previous experience in graduate medical education.

Preferred Competencies
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to handle public contacts with courtesy, clarity, and diplomacy.
  • Ability to handle sensitive and confidential situations and information with absolute discretion.
  • Excellent problem-solving skills.
  • Ability to follow an issue through to resolution.
  • Considerable skill in working both independently and as a team member.
  • Proficiency with word processing applications, spreadsheets, and databases.
  • High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
  • Independence in decision making and judgment, ability to work with minimal supervision, and function both as a team member and be involved in program problem solving.

Application Documents
  • Resume (required)
  • Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Healthcare & Medical Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $90,000.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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