Sr. Executive Talent Acquisition Coordinator
Location: 100% Remote (Must work EST schedule)
Hours: Full-Time, 40 hours/week (Mon–Fri, 8:30 AM – 5:00 PM EST)
Job Summary
The Sr. Executive Talent Acquisition Coordinator plays a critical role in supporting the Executive Search and Talent Acquisition teams. This position is responsible for managing high-volume, high-touch coordination across the full recruitment lifecycle for executive-level roles. The ideal candidate brings strong operational discipline, executive presence, and a sense of urgency, ensuring a seamless and exceptional experience for both candidates and senior leaders.
This is a fully remote role, however, candidates must be comfortable working EST hours and participating in on-camera interviews and meetings.
Key Responsibilities
Deliver an exceptional candidate experience from interview through offer and start date.
Coordinate and schedule all interviews (phone, video, in-person) including logistics, agendas, and evaluations.
Partner closely with executive leaders, recruiters, admins, and agencies to meet tight deadlines.
Schedule intake calls, hiring strategy discussions, and post-interview debrief sessions.
Process candidate travel and expense reimbursements accurately and on time.
Support offer creation, offer letter processing, and new hire documentation.
Initiate and track background checks, drug screens, and I-9 compliance.
Assist with onboarding activities including Day 1 readiness, badge requests, and equipment coordination.
Maintain accurate candidate data and requisition activity within Workday, ensuring OFCCP compliance.
Track multiple priorities simultaneously while managing confidential and time-sensitive information.
Required Qualifications (Must Haves)
7+ years of experience in Human Resources, Talent Acquisition, or a Recruiting/HR Coordinator role.
Strong proficiency in Microsoft Office Suite, including:
Outlook (email communication, scheduling, calendar management)
Word (document creation and saving)
File and folder organization
Hands-on experience with Workday (required).
Ability to operate with urgency in a fast-paced, executive-level environment.
Strong organizational skills with exceptional attention to detail and follow-through.
Professional demeanor and executive presence, especially in on-camera interactions.
Ability to work independently while collaborating effectively with cross-functional teams.
Reliable remote work setup with a quiet, professional workspace.