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Recruiting Operations Assistant Jobs (NOW HIRING)

Mercor

Recruiting Operations

San Francisco, CA · On-site

$90K - $120K/yr

Support recruiting operations projects and process improvements as needed * Assist with documentation, templates, and workflow standardization * Step in where needed to unblock coordination or ...

College Hunks Hauling Junk

NY · On-site

Future Opening: Recruiting/Operations Coordinator About Us: As Seen on ABC's Shark Tank, HGTV ... Provide Happy Checks with clients to ensure brand consistency and a WOW experience * Assist with ...

Equitable

Reception / Recruiting Assistant

Houston, TX · On-site

$16.25 - $20/hr

We are currently seeking a Recruiting / Operations Assistant to join the Texas operations team focusing on the recruiting process, specifically candidate sourcing, interviewing, advisor onboarding ...

Gopuff

Recruiting Operations Specialist

Philadelphia, PA

$55K - $65K/yr

As a Recruiting Operations Specialist, you will assist the team with moving candidates through the talent pipeline to build out Field teams as the company continues to expand! You will be responsible ...

Gopuff

Recruiting Operations Specialist

Philadelphia, PA

$55K - $65K/yr

As a Recruiting Operations Specialist, you will assist the team with moving candidates through the talent pipeline to build out Field teams as the company continues to expand! You will be responsible ...

Gopuff

Recruiting Operations Specialist

Philadelphia, PA · On-site

$55K - $65K/yr

As a Recruiting Operations Specialist, you will assist the team with moving candidates through the talent pipeline to build out Field teams as the company continues to expand! You will be responsible ...

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Recruiting Operations Assistant information

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How much do recruiting operations assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for recruiting operations assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $22.36 per hour, depending on experience, location, and employer.

What is the difference between Recruiting Operations Assistant vs Recruiting Coordinator?

AspectRecruiting Operations AssistantRecruiting Coordinator
Primary FocusSupports recruiting processes, manages data, and handles administrative tasksCoordinates interview schedules, communicates with candidates, and assists hiring managers
Required SkillsAdministrative skills, familiarity with ATS, data managementCommunication skills, scheduling, candidate engagement
Work EnvironmentOffice-based, HR or recruiting departmentOffice-based, recruiting team
Common UsageUsed across industries for supporting recruiting teamsUsed in HR and recruiting departments for candidate coordination

While both roles support recruiting functions, the Recruiting Operations Assistant primarily handles administrative and data management tasks, whereas the Recruiting Coordinator focuses on scheduling and candidate communication. Both positions are essential in the hiring process but differ in their day-to-day responsibilities and focus areas.

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Recruiting Operations Assistant jobs near you

INTERNSHIP: Recruiting Operations Assistant

Pewaukee, WI

The Panaro Group
1 - 10 employees
Learn more about The Panaro Groupexternal

$16/hr

Internship

Posted 2 days ago

New

Job description

Company Description

The Panaro Group is a woman-owned recruiting consulting firm based in Pewaukee, Wisconsin. We partner with organizations to solve complex hiring challenges and make confident decisions about their talent needs. Our experienced team provides customized recruiting solutions while building lasting relationships with our clients and candidates. We are committed to delivering exceptional service through clarity, integrity, and genuine humanity for connecting great people with great organizations.

Job Description

This internship is designed for a college student who is highly organized, detail-oriented, and comfortable working behind the scenes to keep a professional services firm running smoothly. This role is administratively heavy and will support recruiting, operations, sales, and marketing efforts. You will work closely with recruiters and firm leadership and will be trusted with time-sensitive, confidential work. 

Duration:  October 2026 to January 2027

Pay: $16 per hour

Location: Must live in Wisconsin

RESPONSIBILITIES:

Key Responsibilities

Recruiting & Administrative Support

  • Schedule phone and on-site interviews using Outlook and shared calendars
  • Conduct initial phone screens using a structured template and accurately document notes
  • Manage candidate communication, follow-ups, and scheduling logistics
  • Update and maintain applicant tracking systems and internal recruiting databases
  • Post job openings and manage job-related documentation

Operations & Technical Support

  • Manage shared folders, documents, and internal files
  • Assist with data entry, reporting, projects, and internal process documentation
  • Support recruiters across multiple client projects with administrative tasks
  • Maintain organization and accuracy across multiple systems and tools

Marketing & Research Support

  • Assist with basic marketing tasks such as updating content, organizing materials, and light research
  • Support sales and marketing initiatives through research, list building, or data cleanup
  • Help maintain consistency across documents, templates, and materials
Qualifications

Qualifications

  • Currently enrolled in college (Business, Marketing, Communications, HR, or related field preferred)
  • Strong administrative and organizational skills with high attention to detail
  • Comfortable on the phone and interacting professionally with candidates and internal teams
  • Strong technical skills with Microsoft Office Suite
  • Interested in learning more about recruiting
  • Experience or coursework in marketing, marketing tools, and content strongly preferred
  • Able to manage multiple tasks and deadlines without constant supervision
  • Professional demeanor and strong business judgment
  • Must be able to handle confidential information responsibly
Additional Information

What You'll Gain

  • Hands-on experience supporting real client work in a professional consulting environment
  • Exposure to recruiting operations, systems, and workflows
  • Training, guidance, and hands-on work sourcing and recruiting candidates
  • Practical administrative, technical, and organizational experience employers actually value
  • Direct mentorship and feedback from experienced professionals

Apply