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Recruiting Operations Assistant Jobs (NOW HIRING)

Mercor

Recruiting Operations

San Francisco, CA · On-site

$90K - $120K/yr

Support recruiting operations projects and process improvements as needed * Assist with documentation, templates, and workflow standardization * Step in where needed to unblock coordination or ...

Adaptic LLC

Recruiting Operations Intern

Annapolis, MD · On-site

Shift Type Job Title Recruiting Operations Intern Location Adaptic Headquarters - Annapolis, MD ... Build and maintain pipelines aligned to active, pending, and anticipated requirements; assist with ...

BravoTech

Recruiting Operations Specialist

Seatac, WA · On-site

Job Title: Recruiting Operations Specialist Location: SeaTac WA 98198 - Onsite Employment Type ... Supporting Hiring Strategies: Assist in developing and executing talent sourcing strategies ...

Adaptic

Recruiting Operations Intern

Annapolis, MD · On-site

... assist with screening candidates for technical fit, clearance status, polygraph alignment, and ... in recruiting, staffing, human resources, business operations, or a related field Strong written ...

Equitable

Reception / Recruiting Assistant

Houston, TX · On-site

$16.25 - $20/hr

We are currently seeking a Recruiting / Operations Assistant to join the Texas operations team focusing on the recruiting process, specifically candidate sourcing, interviewing, advisor onboarding ...

Vaco LLC

Recruiting Admin

Los Angeles, CA · Hybrid

$25 - $27/hr

... and Executive Assistant. This role will provide administrative and operational support to three senior leaders within Talent Acquisition, including Early Careers, Recruiting, and Recruiting ...

FieldAI

Recruiting Operations Coordinator

Irvine, CA · On-site

$60K - $80K/yr

These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed ...

FieldAI

Recruiting Operations Coordinator

Irvine, CA

These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed ...

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How much do recruiting operations assistant jobs pay per hour?

As of May 31, 2026, the average hourly pay for recruiting operations assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $22.36 per hour, depending on experience, location, and employer.

What does a recruiting assistant do?

A recruiting assistant supports the hiring process by scheduling interviews, communicating with candidates, maintaining applicant tracking systems, and coordinating recruitment activities. They often handle administrative tasks and assist recruiters in managing candidate information to ensure a smooth hiring process.

What is the difference between Recruiting Operations Assistant vs Recruiting Coordinator?

AspectRecruiting Operations AssistantRecruiting Coordinator
Primary FocusSupports recruiting processes, manages data, and handles administrative tasksCoordinates interview schedules, communicates with candidates, and assists hiring managers
Required SkillsAdministrative skills, familiarity with ATS, data managementCommunication skills, scheduling, candidate engagement
Work EnvironmentOffice-based, HR or recruiting departmentOffice-based, recruiting team
Common UsageUsed across industries for supporting recruiting teamsUsed in HR and recruiting departments for candidate coordination

While both roles support recruiting functions, the Recruiting Operations Assistant primarily handles administrative and data management tasks, whereas the Recruiting Coordinator focuses on scheduling and candidate communication. Both positions are essential in the hiring process but differ in their day-to-day responsibilities and focus areas.

What cities are hiring for Recruiting Operations Assistant jobs? Cities with the most Recruiting Operations Assistant job openings:
What are the most commonly searched types of Recruiting Operations jobs? The most popular types of Recruiting Operations jobs are:
What states have the most Recruiting Operations Assistant jobs? States with the most job openings for Recruiting Operations Assistant jobs include:
Recruiting Operations Assistant jobs near you
Recruiting & Operations assistant (Bilingual)

Recruiting & Operations assistant (Bilingual)

KeyStaff

West Palm Beach, FL

$20 - $23/hr

Full-time

Posted 16 days ago

Job description

Job title: Recruiting and Operations Assistant
Location: West Palm Beach
Pay Rate: $20.00 to $23.00/hr
Requirements: Must be Bilingual English/Spanish

PURPOSE
The Staffing & Operations assistant is responsible for supporting recruiting, onboarding, administrative operations, supporting the sales team to ensure the branch operates efficiently and successfully meets hiring goals. This role involves sourcing and screening candidates, managing employee records and onboarding processes, supporting daily office operations, maintaining strong client and candidate relationships, and assisting with operational and marketing initiatives. The ideal candidate is highly organized, customer-service oriented, and capable of managing multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES
Recruiting & Staffing
  1. Implement recruiting strategies to meet hiring goals and fill open positions with qualified candidates.
  2. Source and recruit candidates through databases, job boards, social media, referrals, and other recruiting methods.
  3. Conduct candidate screenings and interviews using reliable recruiting and selection techniques.
  4. Review resumes, assess applicant qualifications, and match candidates to appropriate opportunities.
  5. Coordinate interviews, candidate communications, onboarding, orientation, and placement activities.
  6. Inform applicants about job duties, schedules, benefits, working conditions, and advancement opportunities.
  7. Build and maintain strong candidate relationships to create a consistent talent pipeline.
  8. Promote to attract, hire, and retain quality candidates and clients.
Employee Onboarding & Compliance
  1. Perform and document employee screening and vetting procedures in the ATS system, including:
    1. Background screenings
    2. Drug testing
    3. Integrity testing
    4. I-9 verification
    5. E-Verify
    6. Additional client-required screenings
  2. Maintain accurate employee records within ATS and Payclock systems.
  3. Process employee starts, terminations, and related documentation.
  4. Contact new employees to ensure satisfaction and address concerns.
  5. Follow up on ended employees and assist with reassignment opportunities where possible.
Administrative & Office Support
  1. Greet and assist office visitors, applicants, and clients in a professional manner.
  2. Answer, screen, and direct incoming phone calls and emails.
  3. Assist applicants with online and in-person applications and required documentation.
  4. Maintain organized employee and client files.
  5. Perform administrative duties including filing, copying, scanning, scheduling, and data entry.
  6. Ensure reception and office areas remain professional and organized.
  7. Maintain office supply inventory and assist with office operations as needed.
  8. Assist recruiters and managers with scheduling interviews and coordinating communications.
Operations & Client Support
  1. Support operational processes to improve efficiency and customer service.
  2. Assist with management and upkeep of third-party platforms including Indeed, ZipRecruiter, texting platforms, and Payclock.
  3. Assist with marketing initiatives including job fairs, social media, mass texting, and email campaigns.
  4. Complete and distribute operational and recruiting reports as directed.
  5. Work collaboratively with management and team members to support branch goals and daily operations.
KNOWLEDGE & SKILLS
  1. Knowledge of ATS/HRIS systems, recruiting methods, background screening tools, and employment verification processes.
  2. Strong interpersonal, organizational, problem-solving, and customer service skills.
  3. Excellent verbal and written communication abilities.
  4. Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.
  5. Self-motivated with the ability to work independently and collaboratively.
  6. Professional demeanor with strong attention to detail.
  7. Regular, reliable attendance is required.
  8. Physical ability to sit, stand, and walk throughout the workday.
EDUCATION & EXPERIENCE
  1. Associate or Bachelor’s degree preferred, or equivalent combination of education and experience.
  2. Experience in staffing, recruiting, human resources, office administration, customer service, or operations support preferred.
  3. Experience working in a fast-paced office or staffing environment is highly desirable.
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