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Recruiting Executive Assistant Jobs (NOW HIRING)

Naviga

Executive Assistant

Tampa, FL

About Our Client We are recruiting on behalf of a major, long-standing entity within the electric ... the Executive Vice President & Chief Legal Officer and department staff. * Assist in the ...

Naviga

Executive Assistant

Tampa, FL

About Our Client We are recruiting on behalf of a major, long-standing entity within the electric ... the Executive Vice President & Chief Legal Officer and department staff. * Assist in the ...

Naviga

Executive Assistant

Tampa, FL · On-site

About Our Client We are recruiting on behalf of a major, long-standing entity within the electric ... the Executive Vice President & Chief Legal Officer and department staff. * Assist in the ...

Maven Recruiting Group

Executive Assistant

San Mateo, CA · On-site

$150K - $180K/yr

Executive Assistant to Sales Leadership Location: San Mateo, CA (onsite) Compensation: $150,000 ... Maven Recruiting Group participates in E-Verify and will provide the federal government with your ...

Maven Recruiting Group

Executive Assistant

New York, NY · Hybrid

$130K - $200K/yr

Executive Assistant to Confidential Executives Location: New York City | Flexible 4-5 days onsite ... Maven Recruiting Group participates in E-Verify and will provide the federal government with your ...

Maven Recruiting Group

Executive Assistant

Foster City, CA · On-site

$160K - $180K/yr

Executive Assistant to CEO Location: Foster City, CA - 5 days onsite (start up hours / available ... Maven Recruiting Group participates in E-Verify and will provide the federal government with your ...

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Recruiting Executive Assistant information

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$30K

$64.5K

$102.5K

How much do recruiting executive assistant jobs pay per year?

As of Jun 7, 2026, the average yearly pay for recruiting executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

How does a Recruiting Executive Assistant typically support both executive leadership and recruitment teams on a daily basis?

A Recruiting Executive Assistant plays a dual role by managing executive calendars, coordinating meetings, and handling confidential information, while also supporting recruitment efforts. This often involves scheduling candidate interviews, preparing recruitment materials, and acting as a liaison between executives, candidates, and hiring managers. The position requires strong organizational skills and the ability to prioritize tasks in a fast-paced environment, as you will frequently switch between administrative duties and recruitment coordination. This collaborative role offers valuable exposure to both high-level decision-making and talent acquisition processes, providing a solid foundation for career growth within HR or executive administration.

What does a Recruiting Executive Assistant do?

A Recruiting Executive Assistant supports executive-level recruiters or talent acquisition leaders by managing schedules, coordinating interviews, preparing candidate materials, and handling confidential information. They act as a liaison between executives, candidates, and hiring managers, ensuring smooth communication and organization throughout the recruitment process. Their role often includes administrative tasks such as calendar management, travel arrangements, and reporting, as well as assisting with recruitment events and projects.

What is the difference between Recruiting Executive Assistant vs Administrative Assistant?

AspectRecruiting Executive AssistantAdministrative Assistant
Required CredentialsTypically high school diploma or associate degree; some roles prefer HR or recruiting certificationsHigh school diploma or equivalent; administrative training or certifications beneficial
Work EnvironmentHR departments, recruiting firms, corporate officesGeneral office settings, various industries
Employer & Industry UsageUsed in HR and recruiting sectors to support hiring processesCommon across multiple industries for general office support
Search & Comparison IntentOften compared for roles supporting recruiting teamsCompared for general administrative support roles

The main difference is that a Recruiting Executive Assistant focuses on supporting recruiting and HR functions, often requiring knowledge of hiring processes, while an Administrative Assistant provides broader office support across various departments. Both roles require organizational skills, but the Recruiting Executive Assistant specializes in talent acquisition support within HR environments.

What are the key skills and qualifications needed to thrive as a Recruiting Executive Assistant, and why are they important?

To thrive as a Recruiting Executive Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of recruitment processes, often supported by experience in HR or administrative roles. Familiarity with applicant tracking systems (ATS), calendar management tools, and MS Office Suite is typically required. Excellent communication, discretion, and multitasking skills set outstanding candidates apart. These competencies ensure efficient recruitment operations, seamless executive support, and a positive candidate experience.
More about Recruiting Executive Assistant jobs
What cities are hiring for Recruiting Executive Assistant jobs? Cities with the most Recruiting Executive Assistant job openings:
What states have the most Recruiting Executive Assistant jobs? States with the most job openings for Recruiting Executive Assistant jobs include:
What job categories do people searching Recruiting Executive Assistant jobs look for? The top searched job categories for Recruiting Executive Assistant jobs are:
Recruiting Executive Assistant jobs near you
Infographic showing various Recruiting Executive Assistant job openings in the United States as of May 2026, with employment types broken down into 2% As Needed, 72% Full Time, 21% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.
Contract to Permanent Executive Assistant

Contract to Permanent Executive Assistant

Naviga

Austin, TX • Hybrid

Other

Posted 6 days ago

Job description

About Our ClientOur client is a global law firm committed to excellence in representing clients and developing its people. The firm fosters a professional culture where employees are expected to embrace and uphold core values while delivering high-quality legal services.The OpportunityThe Executive Assistant, working in collaboration with and in support of the firm's strategic initiatives, provides high-level executive assistance to partners and/or members of senior leadership of the firm. The Executive Assistant connects departments to provide comprehensive support, anticipating needs while effectively and proactively meeting timelines and priorities. The role completes a broad variety of tasks including partnering with leadership, partners, and other key stakeholders to execute firm initiatives.
Please note: This is a contract position. While the specific term is not fixed, these assignments typically last approximately 6 months.The LocationThis position is located in our Austin office and offers a hybrid work schedule.What You Will DoAs an Executive Assistant, you will manage complex projects and serve as a vital link between partners, clients, and internal teams. Key responsibilities include:
  • Practice Management: Organizing complex calendars and schedules; resolving scheduling conflicts and partnering with key stakeholders and other teams for meeting details. Document Production: Preparing Word, Excel, PowerPoint presentations, agendas, reports, spreadsheets, and other documents. Maintaining reports and spreadsheets and distributing on a regular basis.
  • Financial Oversight: Performing work impacting partner financial viability with client matters. Partnering with billing and collections departments, monitoring client budgets for reporting purposes and providing updates to partners and leadership.
  • Team Collaboration: Navigating dynamic political situations with excellent judgment and situational awareness. Developing and maintaining professional relationships, ensuring efficient teamwork.
  • Meeting & Event Coordination: Coordinating events, seminars, and retreats, managing logistics, engaging vendors, and preparing materials to ensure a successful event. Coordinating and participating in department, practice group, committee, and firm meetings.
  • Communication: Responding to emails and calls on behalf of partner and/or firm leaders; having extensive direct contact with clients and business contacts.
  • Information Management: Analyzing and reviewing contract proposals for various projects, performing cost analysis against the budget. Maintaining paper and electronic filing systems, ensuring compliance with Information Governance policies.
  • Travel: Planning and managing complex travel arrangements, providing itineraries and travel documents and processing expense reports.
Who You AreYou are a process-driven professional who thrives in a fast-paced environment. You possess:
  • Experience: 5 years' experience providing exceptional administrative support to senior leaders or C-suite executives.
  • Education: A High School diploma or GED is required; a 4-year Bachelor's degree in Business, Finance or a related field is preferred.
  • Communication Skills: Excellent communication, interpersonal and time management skills; proven ability to manage projects, meet deadlines and execute deliverables.
  • Technical Proficiency: Advanced ~~Expert~~ proficiency needed in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Adaptability: Demonstrates strong work ethic and a flexible, dependable, and positive attitude.
The Ideal Candidate exhibits the utmost professionalism and discretion when handling confidential and/or sensitive legal matters. You are a collaborative partner who can work effectively with people at all levels of an organization. You take initiative, pay close attention to detail, and offer creative solutions to challenges. You use discretion, confidentiality, and good judgment to handle practice group, client, and firm leadership matters.Flexibility & Work-Life IntegrationThe individual selected for this position may have the opportunity for a hybrid work arrangement consisting of remote and in-office work.Why Join the Team?Joining this firm means becoming part of an organization that values professional growth and excellence. You will work in a supportive environment where your contributions directly impact the success of the practice and its clients.________________________________________About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

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