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Full Time Virtual Executive Assistant Jobs (NOW HIRING)

MCI Careers

Virtual Executive Assistant

We are seeking a highly organized, professional, and detail-oriented Virtual Executive Assistant to join our remote team. In this role, you will provide high-level administrative support to senior ...

HIKINEX

Executive Assistant

Menlo Park, CA · On-site

Executive Assistant - Full Time Location: Menlo Park Overview We are seeking a proactive and highly ... Support event planning, both virtual and in-person * Anticipate executive needs and proactively ...

Hikinex

Executive Assistant

Menlo Park, CA · On-site

Executive Assistant - Full Time Location: Menlo Park Overview We are seeking a proactive and highly ... Support event planning, both virtual and in-person * Anticipate executive needs and proactively ...

Eccalon LLC

Executive Assistant

Hanover, MD

The Executive Assistant provides high-level administrative and operational support to senior ... Coordinate and support in-person, virtual, and hybrid meetings, including agendas, materials ...

New

Addison Group

Executive Assistant

Oakland, CA · Hybrid

$38 - $48/hr

Schedule: Full-time, Monday-Friday * Work Arrangement: Fully onsite, five days per week in Oakland ... Virtual interview followed by an onsite interview. Perks: * High-visibility role with direct ...

Sexual Assault Center

Executive Assistant

Nashville, TN · On-site

$58K/yr

This is a full-time on-site position working from the Sexual Assault Center office. POSITION ... Proficiency in Microsoft Office Suite and virtual meeting platforms * Ability to manage multiple ...

James Dyson

Executive Assistant

Arlington, VA

$130K - $135K/yr

Arlington, VA Terms: Full-Time, Direct Hire Reports To: Chief Executive Officer Schedule: Standard ... Coordinate virtual and in-person meeting logistics, including Zoom, Teams, webinar support, room ...

Robert Half

Executive Assistant

Alexandria, VA · On-site

$100K - $115K/yr

All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn. • At least 3 years ...

AVEVA

Executive Assistant

Lake Forest, CA · On-site

$77K - $129K/yr

Lake Forest, CA Employment Type: Full time - (4 Days onsite) About the job The Executive Assistant ... virtual receptionist system, collection and management of mail/deliveries, ordering supplies ...

Aveva

Executive Assistant

Lake Forest, CA · Hybrid

$77K - $129K/yr

Lake Forest, CA Employment Type: Full time - (4 Days onsite) About the job The Executive Assistant ... virtual receptionist system, collection and management of mail/deliveries, ordering supplies ...

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Full Time Virtual Executive Assistant information

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How much do full time virtual executive assistant jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for full time virtual executive assistant in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Full Time Virtual Executive Assistant, and why are they important?

To thrive as a Full Time Virtual Executive Assistant, you need strong organizational abilities, time management, and proficiency in business communication, usually backed by previous administrative experience or relevant certifications. Familiarity with tools such as Microsoft Office Suite, Google Workspace, calendar management software, and virtual communication platforms like Zoom or Slack is essential. Exceptional attention to detail, discretion, proactive problem-solving, and adaptability are standout soft skills. These competencies ensure seamless support for executives, efficient workflow management, and effective remote collaboration.

How do Full Time Virtual Executive Assistants manage communication and coordination across multiple time zones?

Full Time Virtual Executive Assistants often support executives and teams located in various parts of the world, making effective time zone management essential. They typically use shared digital calendars, scheduling tools, and clear communication protocols to ensure meetings, deadlines, and tasks are coordinated smoothly. Proactive planning and regular check-ins help prevent misunderstandings and ensure all stakeholders remain aligned, regardless of location. This approach fosters seamless collaboration and demonstrates the assistant's adaptability and organizational skills.

What is a Full Time Virtual Executive Assistant?

A Full Time Virtual Executive Assistant is a remote professional who provides administrative, organizational, and executive support to individuals or teams, typically working 40 hours per week. They handle tasks such as calendar management, email correspondence, travel arrangements, meeting coordination, and project management. By working virtually, they help executives manage their workload efficiently without the need for in-person office presence. Their role is essential for optimizing productivity and ensuring smooth business operations. Virtual Executive Assistants often use digital communication and collaboration tools to stay connected with their employers and teams.
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Full Time Virtual Executive Assistant jobs near you
VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) - PHILIPPINES (REMOTE) LOCATION

VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) - PHILIPPINES (REMOTE) LOCATION

Hirani Group

Hicksville, NY • On-site, Remote

$4 - $9/hr

Full-time

Posted 17 days ago

Job description

Job Title
VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) - PHILIPPINES (REMOTE) LOCATION
Location
Hirani Corporate Office - Hicksville, NY 11801 US (Primary)
Job Type
Full-time
Category
Administration/Operations
Travel
None
Job Description
ROLE SUMMARY
We are seeking a highly effective Virtual Executive Assistant / Executive Assistant to support senior leadership (C-Suite). This role requires deep experience partnering with executives, expert-level calendar and inbox management, strong written communication, impeccable follow-through, and high discretion. You will anticipate needs, protect executive time, and keep priorities moving with minimal direction.
KEY RESPONSIBILITIES
EXECUTIVE SUPPORT:
  • Manage complex, frequently changing calendars (multi-time-zone scheduling, agenda planning, conflict resolution, buffers, travel time, priority-setting)
  • Own inbox management: triage, draft responses, flag urgent items, follow up for missing info, and maintain response SLAs
  • Prepare daily/weekly executive briefs: upcoming meetings, priorities, action items, and risks
  • Track deliverables and commitments across stakeholders; ensure timely follow-through and closure

MEETINGS & COMMUNICATION:
  • Schedule internal/external meetings, send agendas, confirm attendees, and manage reminders
  • Capture notes and action items; distribute recaps and manage follow-ups
  • Draft polished executive communications (emails, messages, meeting updates) in a professional voice
  • Coordinate with internal leaders and external partners with confidence and diplomacy

ADMINISTRATIVE & OPERATIONAL SUPPORT:
  • Create and maintain documents, trackers, and light reporting (Excel/Sheets)
  • Support basic project coordination (timelines, task lists, status updates)
  • Organize and maintain executive files and folders (SharePoint/Google Drive/OneDrive), with clean version control
  • Assist with travel planning (as needed): itineraries, logistics, confirmations
  • Create and maintain SOPs, checklists, and templates for recurring workflows (calendar rules, inbox triage, meeting prep, follow-ups, travel, document organization)
  • Standardize and improve processes to reduce rework, increase speed, and ensure consistent execution

CONFIDENTIALITY & PROFESSIONALISM:
  • Handle sensitive information with strict confidentiality and sound judgment
  • Maintain a high standard of professionalism, accuracy, and discretion in all communications

Job Requirements
REQUIRED QUALIFICATIONS:
  • 3-7+ years experience as an Executive Assistant / Virtual Assistant supporting C-Suite or senior leadership
  • Demonstrated mastery of calendar management (complex scheduling, multiple time zones) and email triage/drafting
  • Strong written and verbal English communication with professional tone
  • Proven ability to manage competing priorities, work independently, and meet deadlines consistently
  • High attention to detail; strong documentation and follow-through habits
  • Tech proficiency: Microsoft 365 (Outlook, Teams, Word, Excel) and/or Google Workspace (Gmail, Calendar, Docs, Sheets); comfort learning new tools quickly

PREFERRED QUALIFICATIONS:
  • Experience supporting US-based executives or global teams
  • Familiarity with tools such as Zoom, Slack, Asana, Trello, Monday.com, Notion, or similar
  • Prior experience creating executive briefs, meeting decks, or light presentation support (PowerPoint/Slides)
  • Background in professional services, consulting, AEC, or fast-paced environments

WORKING SCHEDULE:
  • Primary hours: overlap with US Eastern Time (ET) for scheduling, meetings, and responsiveness
  • Some early/late flexibility may be required depending on executive needs

LOCATION:
  • Remote Position (Philippines)

Salary: $4-$9 per hour

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