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Full Time Virtual Executive Assistant Jobs (NOW HIRING)

Surgery Partners

Executive Assistant

Altoona, WI · On-site

Hours: * Full-Time * 8-hour shifts * Monday-Friday Essential Functions: Executive Support ... including virtual participation and recordings Contract Management * Serve as liaison between ...

Surgery Partners

Executive Assistant

Altoona, WI · On-site

Hours: * Full-Time * 8-hour shifts * Monday-Friday Essential Functions: Executive Support ... including virtual participation and recordings Contract Management * Serve as liaison between ...

Cambridge Savings Bank

Executive Assistant

Waltham, MA · On-site

$41.83 - $54.33/hr

... virtual meeting tools, and document management. § Ability to analyze information, formulate ... benefits for full-time roles including healthcare, parental planning, mental health benefits ...

Allied Tech

Executive Assistant

Austin, TX · Remote

$55K - $68K/yr

Fast, reliable internet connection and a distraction-free work environment What additional qualifications could I have? * 1+ year of executive assistant, virtual assistant, or similar executive ...

Ryan Companies

Executive Assistant

Phoenix, AZ

The Executive Assistant represents executive leadership internally and externally, requiring ... Coordinate, plan and organize small to large scale meetings, both onsite and virtual. * Create and ...

Peregrine Team

Executive Assistant

Sneads Ferry, NC · On-site

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive ... Proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Teams ...

AWISEE

Executive Assistant

Cheyenne, WY · Remote

Previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant, or similar role * Extremely organized with strong attention to detail * Highly proactive and solution-oriented ...

CFS

Executive Assistant

Columbus, OH · On-site

$75K - $80K/yr

Executive Assistant Job Type: Full-Time Salary: $75,000-$80,000 Are you a highly skilled Executive Assistant looking to take your career to the next level? We are seeking a dedicated and experienced ...

Fanatics, Inc.

Executive Assistant

San Mateo, CA · On-site

ROLE OVERVIEW We are seeking a highly organized, proactive, and resourceful Executive Assistant to ... Experience supporting virtual meetings and webinars; Zoom Webinar experience is a plus. * Strong ...

Fanatics, Inc.

Executive Assistant

San Mateo, CA · On-site

ROLE OVERVIEW We are seeking a highly organized, proactive, and resourceful Executive Assistant to ... Experience supporting virtual meetings and webinars; Zoom Webinar experience is a plus. * Strong ...

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How much do full time virtual executive assistant jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for full time virtual executive assistant in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Full Time Virtual Executive Assistant, and why are they important?

To thrive as a Full Time Virtual Executive Assistant, you need strong organizational abilities, time management, and proficiency in business communication, usually backed by previous administrative experience or relevant certifications. Familiarity with tools such as Microsoft Office Suite, Google Workspace, calendar management software, and virtual communication platforms like Zoom or Slack is essential. Exceptional attention to detail, discretion, proactive problem-solving, and adaptability are standout soft skills. These competencies ensure seamless support for executives, efficient workflow management, and effective remote collaboration.

How do Full Time Virtual Executive Assistants manage communication and coordination across multiple time zones?

Full Time Virtual Executive Assistants often support executives and teams located in various parts of the world, making effective time zone management essential. They typically use shared digital calendars, scheduling tools, and clear communication protocols to ensure meetings, deadlines, and tasks are coordinated smoothly. Proactive planning and regular check-ins help prevent misunderstandings and ensure all stakeholders remain aligned, regardless of location. This approach fosters seamless collaboration and demonstrates the assistant's adaptability and organizational skills.

What is a Full Time Virtual Executive Assistant?

A Full Time Virtual Executive Assistant is a remote professional who provides administrative, organizational, and executive support to individuals or teams, typically working 40 hours per week. They handle tasks such as calendar management, email correspondence, travel arrangements, meeting coordination, and project management. By working virtually, they help executives manage their workload efficiently without the need for in-person office presence. Their role is essential for optimizing productivity and ensuring smooth business operations. Virtual Executive Assistants often use digital communication and collaboration tools to stay connected with their employers and teams.
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Full Time Virtual Executive Assistant jobs near you
Executive Assistant

Executive Assistant

Surgery Partners

Altoona, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Surgery Partners rating

7.6

Company rating: 7.6 out of 10

Based on 80 frontline employees who took The Breakroom Quiz

189th of 877 rated healthcare providers

Job description

$3500 SIGN-ON BONUS!!!
Application Deadline: 07/02/2026
Job Summary:
The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer and Executive Leadership Team. This role is responsible for coordinating executive communications, managing complex schedules and meetings, supporting contract administration and compliance activities, and leading key organizational events and initiatives. The Executive Assistant serves as a central point of coordination across departments, providers, and external partners, exercising strong judgment, discretion, confidentiality, and professionalism.
Hours:
  • Full-Time
  • 8-hour shifts
  • Monday-Friday

Essential Functions:
Executive Support
  • Coordinate meetings on behalf of the Chief Executive Officer
  • Plan and execute quarterly Governing Board meetings, including agenda development, document preparation, minutes, logistics, and communications
  • Draft and distribute communications on behalf of the Chief Executive Officer in collaboration with the communications contact
  • Support physician shareholder relations, including maintaining accurate records, coordinating communications, facilitating meetings, and liaising with legal counsel and leadership
  • Assist with administrative compliance activities in partnership with the Facility Compliance Officer, including tracking non-monetary compensation and managing physician contract attestations
  • Prepare agendas, coordinate logistics, and document minutes for Leadership and All Staff meetings, including virtual participation and recordings

Contract Management
  • Serve as liaison between leadership and legal counsel regarding contract expirations, renewals, and related matters
  • Partner with Quality to determine contract requirements for quality metrics and evaluations
  • Communicate quality metric expectations for new contracts to leadership
  • Coordinate and actively participate in monthly contract call meetings
  • Maintain and distribute monthly service contract tracking spreadsheets
  • Distribute and track completion of annual contract evaluations
  • Process contract terminations, including certified mail notifications and documentation upload to the contract management system

Event Coordination
  • Plan and support organizational events, including, but not limited to, Annual Medical Staff Meeting, Christmas, Company Picnic, Hospital Week, Halloween, Doctor's Day, and provider holiday events
  • Coordinate event logistics such as venue booking, food and beverage, décor, entertainment, communication coordination, and gifts
  • Manage retirement recognition events, including coordination of event, communication, and gift arrangements
  • Plan and facilitate monthly employee birthday lunches, including coordinating communications, RSVPs, recognition items, and refreshments
  • Coordinate bereavement memory stones in accordance with Human Resources policy

Administrative
  • Maintain and distribute the monthly telephone directory
  • Manage and update provider call schedules and Administrator on Call schedules within calendar and secure messaging platforms
  • Coordinate organizational travel, including hotel, flight, and rental car arrangements
  • Annually update hotel discounts and publish updates to the organization's website
  • Support mailing activities, including certified mail, special mailings, and daily monitoring of offsite mailboxes with scanning and distribution to appropriate parties
  • Serve as primary contact for specialty chief reimbursements and submit to Finance
  • Monitor social media messages and inquiries daily in collaboration with the communications contact

Perform other duties as assigned
Knowledge, Skills & Abilities:
  • Quality assurance and accreditation standards
  • Discretion and strict confidentiality when managing sensitive records, conversations, and organizational data
  • Effective English communication in verbal and written format
  • Quality work including attention to detail and accuracy
  • Intermediate computer proficiency
  • Carry out organization's customer service standards
  • Prioritize tasks effectively through managing workload based on urgency and importance
  • Capacity to work independently and as part of a multidisciplinary team
  • Continuously learn and improve through staying up to date on job specific trends, policies and new technologies
  • Successfully demonstrate organization-wide performance review competencies

Qualifications:
  • Demonstrates eligibility for employment in the U.S.
  • Associate's degree in administrative assistant, executive office administration, business office technology or related field of study preferred
  • Two (2) years of executive assistant, office administration, paralegal or other related experience required
  • Must possess a cell phone that interfaces with the organization's secure messaging system

Benefits:
  • Comprehensive health, dental, and vision insurance
  • Health Savings Account with an employer contribution
  • Company paid life insurance
  • Free meals
  • PTO
  • 401(k) retirement plan with 4% company match
  • Tuition reimbursement
  • Wellness reimbursement

Equal Employment Opportunity & Work Force Diversity
Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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