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Recruiting Executive Assistant Jobs in Florida (NOW HIRING)

Naviga

Contract to Perm Collections Specialist

Miami, FL · On-site +1

$17.75 - $24/hr

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. The ...

Naviga

Contract to Perm Collections Specialist

FL · Remote

$17.75 - $24/hr

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. The ...

Dexian

Executive Assistant

Saint Petersburg, FL · On-site

$65K - $75K/yr

Executive Assistant Location: St. Petersburg, FL Duration: Direct Hire Salary Range: $65K -$75K ... Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard ...

University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or ... Provides administrative support to the division recruitment committee in screening candidates and ...

The University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or ... Provides administrative support to the division recruitment committee in screening candidates and ...

Lgm-Pharma,-LLC

EXECUTIVE ASSISTANT

Boca Raton, FL · On-site

$75 - $95/hr

EXECUTIVE ASSISTANT Full Time Exempt Boca Raton, FL, US JOB SUMMARY: The ideal Executive Assistant ... Provide support to HR in recruitment coordination support by maintaining job postings, managing ...

Power Design

Executive Assistant

Saint Petersburg, FL · On-site

As an Executive Assistant, you'll interact with all levels of our organization, provide top-of-the ... seek to recruit, develop and retain the most talented people from a diverse candidate pool ...

Quality Enterprises USA

Executive Assistant

Naples, FL · On-site

The Executive Assistant is the Chief Information Officer's "right-hand person" who enables the CIO ... This policy applies to all terms and conditions of employment, including recruiting, hiring ...

Kavaliro

Executive Assistant

Melbourne, FL · On-site

We are seeking a highly organized and proactive Executive Assistant to provide high-level ... Job Requirements On-Site By using best practices and optimal employee recruiting strategies ...

Availity

Executive Assistant

Jacksonville, FL · On-site

Recruiter Recorded Video Pre-Screen * Onsite Interview with CHRO and Colleague / Executive ... Assistant * Final Video with COO Video Camera Usage: Availity fosters a collaborative and open ...

LGM Pharma, LLC

EXECUTIVE ASSISTANT

Boca Raton, FL · On-site

The ideal Executive Assistant is detail-oriented, highly organized, service-focused, maintains a ... Provide support to HR in recruitment coordination support by maintaining job postings, managing ...

ARC Group

Executive Assistant / CSR

Oakland Park, FL · On-site

EXECUTIVE ASSISTANT ARC Group has an immediate opportunity for an Executive Assistant with a direct ... ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients ...

Arb Interactive, Inc

Executive Assistant

Miami, FL · On-site

$70 - $120/hr

Summary We're looking for an exceptional Executive Assistant to serve as a true right hand to a ... All hiring decisions are made by our human recruitment and hiring team -- AI tools assist, but do ...

TEAM Concepts Corp

Be Seen First

Administrative Assistant to CEO

Miami, FL · On-site

$55K - $63K/yr

Executive Assistant/Project Management The Executive Assistant will provide high-level ... We offer a team atmosphere with ongoing training and support from your individual recruiter. Top 25 ...

Autobrain

Executive Assistant

Boca Raton, FL

We are looking for an Executive Assistant that will perform customer service duties in addition to ... This policy applies to all terms and conditions of employment, including recruiting, hiring ...

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Recruiting Executive Assistant information

See Florida salary details

$11

$25

$39

How much do recruiting executive assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for recruiting executive assistant in Florida is $25.06, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $29.28 per hour, depending on experience, location, and employer.

What does a recruiting executive assistant do?

A Recruiting Executive Assistant supports executive-level recruiters or talent acquisition leaders by managing schedules, coordinating interviews, preparing candidate materials, and handling confidential information. They act as a liaison between executives, candidates, and hiring managers, ensuring smooth communication and organization throughout the recruitment process. Their role often includes administrative tasks such as calendar management, travel arrangements, and reporting, as well as assisting with recruitment events and projects.

How does a recruiting executive assistant typically support both executive leadership and recruitment teams on a daily basis?

A Recruiting Executive Assistant plays a dual role by managing executive calendars, coordinating meetings, and handling confidential information, while also supporting recruitment efforts. This often involves scheduling candidate interviews, preparing recruitment materials, and acting as a liaison between executives, candidates, and hiring managers. The position requires strong organizational skills and the ability to prioritize tasks in a fast-paced environment, as you will frequently switch between administrative duties and recruitment coordination. This collaborative role offers valuable exposure to both high-level decision-making and talent acquisition processes, providing a solid foundation for career growth within HR or executive administration.

What are the key skills and qualifications needed to thrive as a recruiting executive assistant, and why are they important?

To thrive as a Recruiting Executive Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of recruitment processes, often supported by experience in HR or administrative roles. Familiarity with applicant tracking systems (ATS), calendar management tools, and MS Office Suite is typically required. Excellent communication, discretion, and multitasking skills set outstanding candidates apart. These competencies ensure efficient recruitment operations, seamless executive support, and a positive candidate experience.

What is the difference between Recruiting Executive Assistant vs Administrative Assistant?

AspectRecruiting Executive AssistantAdministrative Assistant
Required CredentialsTypically high school diploma or associate degree; some roles prefer HR or recruiting certificationsHigh school diploma or equivalent; administrative training or certifications beneficial
Work EnvironmentHR departments, recruiting firms, corporate officesGeneral office settings, various industries
Employer & Industry UsageUsed in HR and recruiting sectors to support hiring processesCommon across multiple industries for general office support
Search & Comparison IntentOften compared for roles supporting recruiting teamsCompared for general administrative support roles

The main difference is that a Recruiting Executive Assistant focuses on supporting recruiting and HR functions, often requiring knowledge of hiring processes, while an Administrative Assistant provides broader office support across various departments. Both roles require organizational skills, but the Recruiting Executive Assistant specializes in talent acquisition support within HR environments.

What are popular job titles related to Recruiting Executive Assistant jobs in Florida?

For Recruiting Executive Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Recruiting Executive Assistant jobs in Florida look for?

The top searched job categories for Recruiting Executive Assistant jobs in Florida are:

What cities in Florida are hiring for Recruiting Executive Assistant jobs?

Cities in Florida with the most Recruiting Executive Assistant job openings:

Recruiting Executive Assistant jobs near you
Infographic showing various Recruiting Executive Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,120 per year, or $25.1 per hour.

Contract to Perm Collections Specialist

Naviga

Miami, FL • On-site, Remote

$17.75 - $24/hr

Full-time

Posted 8 days ago

Job description

About Our Client
Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.
The Opportunity
This is a temp-to-hire opportunity for a detail-oriented professional to join the collections team in a fully remote capacity. Reporting to the Sr. Collections Manager, you will play a critical role in supporting financial and administrative functions, including client onboarding, payment processing, and financial reporting. The role follows a standard schedule of Monday through Friday, 8:30 am - 5:00 pm EST.
What You Will Do
  • Client Onboarding Support: Assist in gathering financial documents and setting up new client profiles while ensuring compliance with procedures.
  • Payment Processing & Research: Handle credit card payments, verify transactions, investigate discrepancies, and track missing transactions.
  • Financial Reporting: Run and analyze reports regarding outstanding balances and collections activity to provide management insights.
  • Refund Management: Prepare and submit documentation in Chrome River to process client overpayment refunds.
  • Vendor Management: Complete and process vendor forms accurately in alignment with company policies.
  • Administrative Support: Provide general assistance to collections managers and communicate effectively with clients and vendors.

Who You Are
  • Experienced Professional: You possess a minimum of 5 years of experience in a professional accounting role, specifically within collections, accounts receivable, or financial administration.
  • Industry Savvy: You have previous experience working within a law firm environment.
  • Education: You hold at least a High School diploma or GED, though an Associate's Degree is preferred.
  • Technically Proficient: You have intermediate-level skills in MS Word and Excel. Experience with Aderant, Chrome River are REQUIRED. Workday, PayPal, and ARCS experience is highly desired.
  • Strong Communicator: You can effectively interact with staff, attorneys, and clients both verbally and in writing.
  • Adaptable: You thrive in fast-paced, deadline-driven environments and can manage multiple tasks efficiently.

The Ideal Candidate
The ideal candidate is a seasoned financial professional with a deep understanding of law firm collections and accounts receivable processes . You are someone who balances technical proficiency-specifically with tools like Aderant and Chrome River-with "soft skills" like professional persistence and the ability to handle client objections effectively . You pride yourself on accuracy, enjoy researching complex payment discrepancies, and are looking for a long-term home where your temporary role has the potential to become a permanent career .
Why Join the Team?
This position offers the flexibility of a 100% remote work arrangement while remaining part of a high-performing, collaborative team . Our client provides a professional atmosphere where accuracy and quality work are valued, and there is a clear potential for the role to convert to a permanent position .
About Naviga Recruiting & Executive Search
Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

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