Records Management Associate Jobs in Rochester, NY

Location: Rochester, NY (Multiple Sites Throughout the Greater Rochester Area)

Pay: $18.50/hour

Position Type: Contract-to-Hire

Schedule: Full-Time, Onsite

We are seeking a detail-oriented HIM Records Management Specialist to support a large healthcare organization's transition from paper records to digital record management. This role is ideal for someone with strong organisational skills, data entry experience, and the ability to work independently in a fast-paced environment.

This position offers the potential for long-term employment with candidates who are interested in growing their career within healthcare operations and health information management.

• Manage physical health information records, including receipt, preparation, indexing, storage, retrieval, retention, and secure destruction.
• Maintain accurate record inventories, storage databases, warehouse maps, and tracking systems.
• Conduct audits and reconcile discrepancies related to record locations and indexing.
• Monitor retention schedules and identify records eligible for destruction while ensuring compliance with legal and regulatory requirements.
• Coordinate records destruction activities and maintain required documentation.
• Process record requests from authorised users while protecting patient confidentiality and PHI.
• Ensure compliance with HIPAA, record retention standards, and internal policies.
• Collaborate with leadership, compliance teams, and operational departments on records management initiatives.
• Support training, onboarding, disaster recovery planning, and process improvement efforts.
• Travel between various facilities to manage record storage locations and projects.

• High School Diploma or equivalent.
• Strong computer and data entry skills.
• Excellent organisational skills and attention to detail.
• Reliable transportation and willingness to travel between sites.
• Ability to lift up to 40 lbs.
• Comfortable working in storage rooms, archives, warehouses, and document storage areas.

• 1-2+ years of experience in Health Information Management, healthcare administration, medical records, or a healthcare setting.
• Knowledge of HIPAA regulations and medical terminology.
• Experience with document management systems.
• Familiarity with Epic, Cerner, Meditech, or other electronic medical record systems.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint).
• Associate degree in Health Information Management or related field.
• RHIT certification a plus.

• Strong attention to detail and accuracy.
• Ability to manage large volumes of records and documentation.
• Excellent written and verbal communication skills.
• Strong problem-solving and critical thinking abilities.
• Self-motivated with the ability to prioritise multiple tasks.
• Comfortable working independently and adapting to changing priorities.

• Fully onsite position.
• Work performed in office storage rooms, document archives, warehouses, basements, and record storage areas.
• Regular travel to multiple locations throughout the greater Rochester area.
• Some work environments may be dusty and require moving and organising physical records and boxes.
• Ability to lift and move records and boxes throughout the workday is required.

• Opportunity to join a growing healthcare organization with long-term career potential.
• Gain valuable experience in Health Information Management and records operations.
• Contract-to-hire opportunity with potential for permanent employment.
• Comprehensive benefits available for eligible employees, including medical, dental, vision, 401(k), paid leave, disability coverage, and more.

If you have strong organisational skills, data entry experience, and an interest in healthcare operations, we'd love to hear from you.

This is a Contract to Hire position based out of Rochester, NY.

The pay range for this position is $18.50 - $18.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Rochester,NY.

This position is anticipated to close on Aug 31, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.