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Records Management Assistant Jobs in Rochester, NY

InGenesis

Medical Records Technician

Batavia, NY · On-site

$35K - $48K/yr

Must have the ability to assist sick, injured, or aging detainees or staff exiting the building ... management and clinical service delivery. Explore InGenesis to discover how our expertise ...

Joe's Kwik Mart

Store Assistant Manager

Webster, NY · On-site

$17.50/hr

Staff Management: * Assist in recruiting, training, and onboarding new employees. * Delegate tasks ... Maintain accurate documentation on store operations, including employee records. Qualifications:

InGenesis

Health Records Technician - (13299)

Batavia, NY · On-site

$35K - $48K/yr

Must have the ability to assist sick, injured, or aging detainees or staff exiting the building ... management and clinical service delivery. Explore InGenesis to discover how our expertise ...

Troutman Pepper

Legal Practice Assistant

Rochester, NY · On-site

Manage information electronically using the firm's database file management system and records management system. * Provide overflow assistance to administrative legal support team. * Assist in ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Rochester, NY

Records Management Assistant information

See Rochester, NY salary details

$26.6K

$48.5K

$68.1K

How much do records management assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for records management assistant in Rochester, NY is $48,534.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,400.00 and $52,800.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Rochester, NY? The most popular types of Records Management jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Records Management Assistant jobs? Cities near Rochester, NY with the most Records Management Assistant job openings:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $48,534 per year, or $23.3 per hour.

Administrative Assistant

Leone Plumbing & Heating Inc

Rochester, NY • On-site

$22 - $25/hr

Full-time

Re-posted 16 days ago

Job description

About the Role:

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to the team. This position is responsible for managing customer scheduling, coordinating service work, and handling Technician schedules to optimize time management and organizational effectiveness. The role requires maintaining accurate records and managing multi-line phone systems to facilitate clear and professional communication both internally and externally. The Administrative Assistant acts as a key point of contact, supporting various clerical tasks that contribute to the overall productivity of the office environment. Ultimately, this position enables leadership and staff to focus on their core responsibilities by managing essential administrative functions with precision and professionalism.

Responsibilities:

  • Perform general clerical duties such as filing, data entry, document preparation, and records management to maintain organized office operations.
  • Service Dispatching & Job Coordination

  • Workflow & Job Queue Management

  • Customer & Technician Communication

  • Project & Installation Tracking

  • CRM / Customer Management Software

  • Microsoft Excel & Reporting

  • Scheduling & Resource Allocation

  • Cost Estimating Support

  • Vendor Coordination

  • Ability to multitask

  • Documentation & Scope Management

  • Completion Reporting

Minimum Qualifications:

  • High school diploma or equivalent required; associate degree or higher preferred.
  • Proven experience in an administrative or office support role, demonstrating proficiency in calendar management and travel coordination.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Excellent verbal and written communication skills.
  • Proficiency with standard office software such as Microsoft Office Suite (Word, Excel, Outlook).

Preferred Qualifications:

  • Experience working in a fast-paced professional environment.
  • Familiarity with records management systems and office equipment.
  • Ability to handle confidential information with discretion and professionalism.
  • Knowledge of project management tools or software.
  • Additional language skills or experience supporting remote or distributed teams.

Skills:

The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring meetings and appointments are efficiently planned. Maintaining schedule and arranging service work require attention to detail and strong coordination skills to avoid conflicts and maximize productivity. General clerical skills and records management are used daily to keep the office organized and ensure that important documents are accessible and properly filed. Handling multi-line phone systems and travel arrangements demands excellent communication and multitasking capabilities to manage inquiries and logistics smoothly. Preferred skills like familiarity with records management systems and project management tools enhance the ability to support complex workflows and contribute to a more streamlined office environment.