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Records Management Assistant Jobs in Rochester, NY

Livingston Associates

Safety Manager

Scottsville, NY · On-site

$75K - $105K/yr

Track safety metrics and prepare reports for management review. Compliance & Documentation * Maintain safety records, training documentation, and compliance files. * Assist with development and ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Rochester, NY

Records Management Assistant information

See Rochester, NY salary details

$26.6K

$48.5K

$68.1K

How much do records management assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for records management assistant in Rochester, NY is $48,534.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,400.00 and $52,800.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Rochester, NY? The most popular types of Records Management jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Records Management Assistant jobs? Cities near Rochester, NY with the most Records Management Assistant job openings:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $48,534 per year, or $23.3 per hour.

Patient Registration Associate 2

University of Rochester Medical Center

Rochester, NY

$19.63 - $26.50/hr

Full-time

Re-posted 13 days ago

University Of Rochester rating

8.3

Company rating: 8.3 out of 10

Based on 186 frontline employees who took The Breakroom Quiz

122nd of 616 rated colleges and universities

Job description

Performs full range of duties related to processing patient information for visits which may include: reception, registration, charge capture and charge entry, appointment scheduling, medical records management and telephone management.  Responsible for accurate and timely input of collected information into the hospital information systems. Specializes in certain functions: billing, coding, complex scheduling and monitors and assures that all functions are completed in an accurate, efficient, and customer friendly manner. May coordinate the duties of PRA 1's or less experienced support staff. May assist in training peers and/or less experienced support staff.
Salary Range:
$19.63 - $26.50 an hour
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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