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Records Management Assistant Jobs in Ridge, NY (NOW HIRING)

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Records Management Assistant information

See Ridge, NY salary details

$26.7K

$48.6K

$68.2K

How much do records management assistant jobs pay per year?

As of Aug 28, 2026, the average yearly pay for records management assistant in Ridge, NY is $48,628.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,500.00 and $52,900.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What cities near Ridge, NY are hiring for Records Management Assistant jobs?

Cities near Ridge, NY with the most Records Management Assistant job openings:

Records Management Assistant jobs near you

Office Manager/Bookkeeper

Riverhead Building Supply Corp.

Northport, NY • Hybrid

$22 - $25/hr

Full-time

Life, Retirement

Posted 14 days ago

Riverhead Building Supply rating

9.4

Company rating: 9.4 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Responsibilities

Office Manager/Bookkeeper

Responsibilities Include:

  • Coordinate daily office operations, records management, filing, supplies, and clerical functions.
  • Process customer orders, PO searches, pricing inquiries, account research, and daily reporting.
  • Review records and reports for accuracy, completeness, and timely processing.
  • Prepare reports and administrative support materials for management.
  • Assist customers with billing questions, account issues, and credit requests.
  • Maintain relationships with customers and vendors.
  • Support onboarding and training of new office employees.
  • Manage credits on hold and ensure timely resolution.
  • Audit daily transfers and update open order, held order, pending order, and COD reports.
  • Accept and post payments and obtain check and credit card approvals as needed.

Additional Inventory Responsibilities:

  • Review and maintain cycle counts.
  • Process inventory adjustments and resolve inventory discrepancies.
  • Support inventory accuracy through regular audits and issue resolution.
Qualifications

Office Manager / Bookkeeper

 
  • MS Office experience, bookkeeping, and excellent customer service skills required.
  • CSD experience preferred.
  • Industry experience a plus.
  • Some weekend availability required.
Overview

Office Manager / Bookkeeper 

We are a leading building supply company employing over 800 team members across Long Island, Connecticut, Rhode Island, and Massachusetts. For compliance purposes for NYS transparency, the expected salary range is $22.00 - $25.00. Compensation will be based on experience and other factors permitted by law.

 Office Manager / Bookkeeper - Great opportunity to work for a growing company and  build on your knowledge and skills to grow your career!

At RBS, you will have:

  • Amazing people to work with that help you succeed.
  • Work/life balance with a culture of kindness and respect.
  • Company-hosted family events.
  • Rewarding careers with supportive management. 
  • Participation in philanthropic activities in the community.
  • Professional Development | On-site & virtual training
  • Stability from our long history of success and growth.
  • Superior benefits including 401K, Med/Dent/Rx, LTD, Life, Ancillary benefits, Flex Spending, discounts & more
  • The opportunity to grow your career and move up the ladder!

Core Values

We are committed to a culture that reflects our values. All team members are expected to model these in every interaction:

  • Championing Customer Needs - Prioritize customer satisfaction and service excellence.
  • Acting with Honesty and Integrity - Do the right thing, always.
  • Following Policies and Procedures - Ensure compliance and consistency.
  • Working Safely - Promote a safe and healthy work environment.
  • Teamwork - Collaborate, support, and treat others with respect

Riverhead Building Supply is an Equal Opportunity Employer that respects the worth and dignity of all employees.

EOE, including but not limited to disability and veteran status.

For more information, call: 631.591.8100

Office Manager / Bookkeeper

Employment Type: FULL_TIME

What Riverhead Building Supply employees say

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Hours and flexibility

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