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Records Management Associate Jobs in Utica, NY (NOW HIRING)

Colgate University

University Archivist

Hamilton, NY · On-site

$65K/yr

Reporting to the associate director of special collections and university archives (SCUA), the university archivist is responsible for the development, management, and promotion of the records of ...

Oneida Health

RN- Perdiem

Oneida, NY · On-site

$37.46 - $55.22/hr

Proficiently navigate electronic records management systems and utilize computer skills for documentation and communication. Qualifications: Education: * Associate of Nursing (Required), Bachelor ...

Oneida Health

RN- Perdiem

Oneida, NY · On-site

$37.46 - $55.22/hr

Proficiently navigate electronic records management systems and utilize computer skills for documentation and communication. Qualifications: Education: * Associate of Nursing (Required), Bachelor ...

Oneida Health

RN- Perdiem

Oneida, NY · On-site

$37.46 - $55.22/hr

Proficiently navigate electronic records management systems and utilize computer skills for documentation and communication. Qualifications Qualifications: Education: * Associate of Nursing (Required ...

Oneida Health

RN- Perdiem

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN- Perdiem

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN - ED (Per Diem)

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN - ED (Per Diem)

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN- Mid-Shift

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN- Mid-Shift

Oneida, NY · On-site

$36.37 - $53.61/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN- Mid-Shift

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN - ED (First Shift)

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN - ED (First Shift)

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN (OB - Days)

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN - OB

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN (OB - Days)

Oneida, NY · On-site

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

Oneida Health

RN - OB

Oneida, NY

$37.46 - $55.22/hr

Demonstrating proficiency in computer skills for electronic records management systems. Why We're ... Associate of Nursing (Required) * Bachelor's of Nursing (Preferred) * License: * New York RN ...

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All JobsRecords Management Associate JobsRecords Management Associate Jobs in Utica, NY

Records Management Associate information

See Utica, NY salary details

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How much do records management associate jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for records management associate in Utica, NY is $17.53, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $19.13 per hour, depending on experience, location, and employer.

What does a records management associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.

What are the key skills and qualifications needed to thrive as a records management associate?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by records management associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

Is records management a stressful job?

Records management associates often handle organized documentation and data retrieval, which can involve repetitive tasks and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Skills in time management and familiarity with records management software can help reduce stress.

What are the most commonly searched types of Records Management jobs in Utica, NY?

The most popular types of Records Management jobs in Utica, NY are:

What job categories do people searching Records Management Associate jobs in Utica, NY look for?

The top searched job categories for Records Management Associate jobs in Utica, NY are:

What cities near Utica, NY are hiring for Records Management Associate jobs?

Cities near Utica, NY with the most Records Management Associate job openings:

Records Management Associate jobs near you

University Archivist

Colgate University

Hamilton, NY • On-site

$65K/yr

Full-time

Posted 16 days ago

Colgate University rating

6.8

Company rating: 6.8 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

483rd of 628 rated colleges and universities

Job description

Description
Title: University Archivist
Reports to: Associate Director of Special Collections and University Archives (SCUA)
Position Summary: Colgate University is seeking to appoint an archivist to join the faculty of the University Libraries to help steward the institution's rich history. Reporting to the associate director of special collections and university archives (SCUA), the university archivist is responsible for the development, management, and promotion of the records of Colgate University and its affiliated organizations. These collections document the history of the university from the 1810s to the present. The university archivist also participates in records management activities for university records, and provides records management instruction to university offices and departments.
Primary Duties and Essential Functions (may include, but not limited to the following):
  • Develop and document workflows, procedures, and strategic priorities for Colgate University archives.
  • Serve as the primary point of contact for university units and individual donors regarding the appraisal and transfer of archival records.
  • Accession, arrange and describe manuscript and archival collections in all formats in accordance with professional standards and best practices to ensure efficient arrangement and description of university records.
  • Under direction of the SCUA Associate Director, lead and implement the development of an archival records management program that includes appraising and facilitating the transfer and storage of inactive records from university departments and offices, and the collecting of electronic records.
  • Promote engagement with the collections, in collaboration with faculty, staff, and other external partners.
  • Provide reference and instruction services to members of the Colgate community and other researchers.

In addition to specific job responsibilities, all library faculty:
  • Participate in University governance, which includes appointed and elected committees and other University service opportunities.
  • Conduct research and pursue scholarship of appropriate and pertinent professional focus.
  • Demonstrate an active commitment to the library or archival profession.

The minimum starting salary is $65,000. Salary will be commensurate with experience. Review of applications will begin on September 21st, 2026 and continue until the position is filled. Interested applicants should submit a cover letter, C.V., and the names and contact information of three references through Interfolio at https://apply.interfolio.com/191761.
Colgate strives to be a community supportive of diverse perspectives and identities. In their application cover letter, candidates must describe how their approach to Collections Services, Records Management, and/or Outreach and Engagement might create an inclusive educational environment.
Colgate is a vibrant liberal arts university of 3,200 students situated in central New York state. Colgate faculty are committed to excellence in both teaching and scholarship. Further information about the University Libraries can be found here.
Applicants with dual-career considerations can find postings of other employment opportunities at Colgate and at other institutions of higher education in upstate New York at this website.
Campus Crime Reporting and Statistics
The Department of Campus Safety at Colgate University will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page here. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.
Qualifications
Required Qualifications
  • A graduate degree from an ALA-accredited library or archival science program, or equivalent combination of education and experience.
  • At least two years of experience working in an academic archive, with demonstrated archival processing experience.
  • Proficiency of national standards, tools, and best practices for the description of archival materials, authority control, and other data content and structure standards relevant to archival control (examples include: DACS, EAD, ERM, OAIS, and ArchivesSpace).
  • Ability to manage multiple projects simultaneously.
  • Excellent collaboration and communication skills, with experience engaging with partners across campus.
  • Ability to work effectively in a team-based environment, aligning initiatives with university priorities.

Preferred Qualifications
  • Experience with University or institutional archives management.
  • Experience with records management.
  • Knowledge of JSTOR Digital Stewardship platform and Seeklight.
  • Experience facilitating instruction sessions or workshops.
  • Experience curating compelling exhibitions and organizing workshops.
  • Experience working with donors.

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