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Records Management Associate Jobs in Buffalo, NY

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Records Management Associate information

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$10

$16

$22

How much do records management associate jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for records management associate in Buffalo, NY is $16.64, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $18.17 per hour, depending on experience, location, and employer.

What does a records management associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.

What are the key skills and qualifications needed to thrive as a records management associate?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by records management associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

Is records management a stressful job?

Records management associates often handle organized documentation and data retrieval, which can involve repetitive tasks and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Skills in time management and familiarity with records management software can help reduce stress.

What are the most commonly searched types of Records Management jobs in Buffalo, NY?

The most popular types of Records Management jobs in Buffalo, NY are:

What are popular job titles related to Records Management Associate jobs in Buffalo, NY?

For Records Management Associate jobs in Buffalo, NY, the most frequently searched job titles are:

What job categories do people searching Records Management Associate jobs in Buffalo, NY look for?

The top searched job categories for Records Management Associate jobs in Buffalo, NY are:

What cities near Buffalo, NY are hiring for Records Management Associate jobs?

Cities near Buffalo, NY with the most Records Management Associate job openings:

Records Management Associate jobs near you
Infographic showing various Records Management Associate job openings in Buffalo, NY as of August 2026, with employment types broken down into 83% Full Time, 11% Part Time, and 6% Contract. Highlights an 88% In-person, 6% Hybrid, and 6% Remote job distribution, with an average salary of $34,605 per year, or $16.6 per hour.

Medical Records Representative

William Mattar, P.C.

Williamsville, NY • On-site

$15.50 - $18.50/hr

Other

Medical, PTO

Posted 20 days ago

Job description

Medical Records Representative plays an integral role in helping our clients achieve the best possible results pertaining to their cases.
Medical Records Representative is responsible for requesting medicals records, making follow up calls to medical providers and coordinating payments for medical records. Responsible for processing incoming and outgoing mail and maintaining closed client files.
• Request medical records pursuant to client requests
• Make follow up calls to medical providers regarding status of medical records requests
• Process outgoing mail for the firm for pick-up and delivery to the mailbox/post office
• Receive all incoming mail and forward it to Document Processing Department
• Coordinate payments for medical record
• Maintain closed client files
• Effectively utilize case management software to manage workload, document all work, case expenses and payments, and communicate with firm employees
Qualifications:
Associate's degree in a related field or a combination of education and experience.
Experience working documents both paper and in electronic format.
Perks:
Our firm offers generous Paid Time Off (PTO) to help employees maintain work/life balance.
More about us:
Best Companies to work for New York
Best Places to Work for in WNY
America's Most Honored Lawyers
Top 25 MVA verdicts in New York
Top 100 verdicts in New York
Visit our career page to learn about other opportunities: williammattarcareers.com
The final offer will be based on the selected candidate's experience and qualifications.
Monday- Friday 8:30am-5:00pm

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