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Records Management Associate Jobs in Ossining, NY

Opensity Solutions

Records Specialist

New York, NY · On-site

The Records Associate plays an important role in supporting the organization's records management operations by maintaining accurate, organized, and accessible physical and electronic records. This ...

K2services

Records Specialist

New York, NY · On-site

The Records Associate plays an important role in supporting the organization's records management operations by maintaining accurate, organized, and accessible physical and electronic records. This ...

Opensity Solutions

Records Associate

New York, NY · On-site

$26/hr

Opensity Solutions is the largest tech-enabled managed services organization serving leading law ... As a Records Associate, your role is to assist in the effective management and organization of ...

K2services

Records Associate

New York, NY · On-site

$26/hr

Opensity Solutions is the largest techenabled managed services organization serving leading law ... As a Records Associate, your role is to assist in the effective management and organization of ...

Cravath, Swaine & Moore LLP

Records

New York, NY · On-site

Partners with the Associate Director of Records & Information Governance to develop, implement and manage the Firm's information governance strategy and program, including day-to-day execution, issue ...

Fordham Bedford

Property Management Associate

Bronx, NY

$16 - $19.25/hr

Under the supervision of a Senior Property Manager the Property Managment Associate will get ... logs and records of tenant interactions; * Administrative functions requested by management or ...

Fordham Bedford

Property Management Associate

Bronx, NY · On-site

$16 - $19/hr

Under the supervision of a Senior Property Manager the Property Managment Associate will get ... logs and records of tenant interactions; Administrative functions requested by management or ...

Delta Capita

Transaction Management Associate

New York, NY · On-site

$80K - $110K/yr

Documentation record keeping and management. * Coordinate any bookings or amendments (additional sales, change in issue size etc); * Ensure Term sheets / Legal Docs are kept up to date with bookings.

MTA Headquarters

FOIL Records Officer

New York, NY

$72K - $90K/yr

... Associate Counsel - FOIL by responding to Freedom of Information Law ("FOIL") requests. The position will be a member of the FOIL team, with primary responsibility for records access management ...

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Records Management Associate information

See Ossining, NY salary details

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How much do records management associate jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for records management associate in Ossining, NY is $18.08, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $19.76 per hour, depending on experience, location, and employer.

What does a records management associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.

What are the key skills and qualifications needed to thrive as a records management associate?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by records management associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

Is records management a stressful job?

Records management associates often handle organized documentation and data retrieval, which can involve repetitive tasks and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Skills in time management and familiarity with records management software can help reduce stress.

What are the most commonly searched types of Records Management jobs in Ossining, NY?

The most popular types of Records Management jobs in Ossining, NY are:

What cities near Ossining, NY are hiring for Records Management Associate jobs?

Cities near Ossining, NY with the most Records Management Associate job openings:

Records Management Associate jobs near you
Infographic showing various Records Management Associate job openings in Ossining, NY as of August 2026, with employment types broken down into 83% Full Time, 11% Part Time, and 6% Contract. Highlights an 88% In-person, 6% Hybrid, and 6% Remote job distribution, with an average salary of $37,605 per year, or $18.1 per hour.

Records Specialist

Opensity Solutions

New York, NY • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 2 days ago

Job description

About Us:
Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission:
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
The Records Associate plays an important role in supporting the organization's records management operations by maintaining accurate, organized, and accessible physical and electronic records. This position supports the day-to-day management of records by processing, organizing, storing, retrieving, and tracking documents in accordance with established procedures and client requirements.
The Records Associate will work closely with internal teams to fulfill records requests, maintain accurate information within records management systems, and ensure records are properly classified and stored. This role requires strong attention to detail, organization, confidentiality, and the ability to manage multiple requests while meeting established deadlines.
Essential Responsibilities
  • Process, organize, classify, and maintain physical and electronic records in accordance with established procedures.
  • Enter and update record information accurately within records management systems and databases.
  • Retrieve and fulfill physical and electronic records requests in a timely and accurate manner.
  • Prepare, file, label, scan, and organize documents and records as required.
  • Maintain accurate tracking information for records, files, and document requests.
  • Conduct routine audits and quality checks to ensure records are accurate, complete, and properly organized.
  • Identify discrepancies or missing information and escalate issues as appropriate.
  • Assist with records retention, storage, retrieval, and disposition activities in accordance with established policies.
  • Support the conversion, scanning, indexing, and organization of physical records into electronic formats as needed.
  • Maintain confidentiality and exercise discretion when handling sensitive, confidential, or proprietary information.
  • Follow established records management procedures, data protection requirements, and client policies.
  • Respond to records requests and communicate with internal teams to ensure requests are completed within required timelines.
  • Maintain an organized and efficient records storage environment.
  • Assist with special projects, audits, inventory activities, and other records management assignments as needed.
  • Work collaboratively with team members and provide support as priorities and business needs change.
  • Follow all client, company, building, confidentiality, safety, and operational policies and procedures.
Qualifications & Requirements
  • High school diploma or equivalent required.
  • 1-2 years of experience in records management, document management, file management, office services, administrative support, or a related environment preferred.
  • Experience working with physical and electronic records preferred.
  • Experience with data entry, document indexing, filing, scanning, and records tracking.
  • Familiarity with records management systems, databases, or document management platforms preferred.
  • Strong attention to detail and ability to maintain accuracy when processing large volumes of information.
  • Ability to prioritize multiple requests and meet established deadlines.
  • Strong organizational and time management skills.
  • Ability to work independently with minimal supervision while also functioning effectively as part of a team.
  • Strong customer service and communication skills.
  • Ability to handle confidential and sensitive information with professionalism and discretion.
  • Proficiency with Microsoft Office applications.
  • Ability to adapt to changing priorities and support a variety of records management and office services functions.
  • Ability to stand, walk, bend, lift, and move files, boxes, and records as required.

Compensation
The Compensation range for this role is up to 23.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
Benefits
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

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