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Receptionist Coordinator Jobs (NOW HIRING)

Amoderm

Cosmetic Medical Office Receptionist

Irvine, CA · On-site

$17.50 - $21.25/hr

Company Description An established and fast-paced cosmetic medical office in Irvine Receptionist/coordinator for medical spa for 3-5 days/week (30+ hrs/wk) work including some Saturdays. Duties ...

Amoderm

Cosmetic Medical Office Receptionist

Irvine, CA · On-site

$17.50 - $21.25/hr

Company Description An established and fast-paced cosmetic medical office in Irvine Receptionist/coordinator for medical spa for 3-5 days/week (30+ hrs/wk) work including some Saturdays. Duties ...

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Receptionist Coordinator information

What is the difference between Receptionist Coordinator vs Receptionist?

AspectReceptionist CoordinatorReceptionist
Primary RoleOversees front desk operations, manages scheduling, and coordinates communication between departments.Greets visitors, answers phones, and handles basic administrative tasks.
Required CredentialsHigh school diploma; some roles may prefer administrative or customer service experience.High school diploma typically sufficient; customer service skills essential.
Work EnvironmentOffice setting, often in healthcare, corporate, or educational institutions.Front desk or reception area in various industries.
Employer UsageUsed in organizations requiring coordination and supervision of front desk activities.Common in customer-facing roles across industries.

In summary, a Receptionist Coordinator typically has additional responsibilities involving supervision and coordination, requiring slightly more experience or skills, while a Receptionist focuses on direct customer interaction and basic administrative duties.

What are some common challenges faced by receptionist coordinators and how can they be managed effectively?

Receptionist Coordinators often juggle multiple responsibilities simultaneously, such as managing front desk operations, handling phone inquiries, and coordinating with various departments. One common challenge is maintaining composure during busy periods while delivering excellent customer service. Effective time management, strong communication skills, and utilizing organizational tools can help manage these demands. Building good relationships with team members also makes it easier to delegate tasks and address urgent issues promptly.

What are the key skills and qualifications needed to thrive as a receptionist coordinator, and why are they important?

To thrive as a Receptionist Coordinator, you need strong organizational abilities, multitasking skills, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with phone systems, scheduling software, Microsoft Office Suite, and customer relationship management (CRM) tools is typically required. Excellent interpersonal communication, problem-solving, and a friendly, professional demeanor are standout soft skills in this role. Together, these skills ensure efficient front-desk operations, positive client experiences, and seamless coordination within the workplace.

What is a receptionist coordinator?

Receptionist Coordinators are professionals who manage the front desk operations of an organization while also coordinating administrative tasks. They greet visitors, answer phones, schedule appointments, and often oversee other reception staff. Their role involves maintaining a welcoming environment, handling inquiries, and supporting various departments with clerical duties. Receptionist Coordinators are essential for ensuring efficient communication and smooth day-to-day operations within a company.
What cities are hiring for Receptionist Coordinator jobs? Cities with the most Receptionist Coordinator job openings:
What are the most commonly searched types of Receptionist jobs? The most popular types of Receptionist jobs are:
What states have the most Receptionist Coordinator jobs? States with the most job openings for Receptionist Coordinator jobs include:
Receptionist Coordinator jobs near you
Infographic showing various Receptionist Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Service Receptionist / Coordinator

Rick Hill Imports Authorized Mercedes-Benz Dealer

Kingsport, TN • On-site

Other

Medical, Retirement, PTO

Re-posted 4 days ago

Job description

Rick Hill BMW/Porsche Service Receptionist / Coordinator

We are seeking a dynamic and customer-focused individual to join our team as a Service Receptionist/Coordinator in our BMW and Porsche service center. The ideal candidate will be responsible for managing front-line interactions, handling phone calls, scheduling appointments, and providing exceptional customer service to clients visiting our service department. This role plays a crucial part in ensuring a seamless and positive experience for our valued customers.

Responsibilities:

  1. Answering incoming calls, addressing customer inquiries, and providing information about services offered.
  2. Efficiently scheduling service appointments based on customer needs and availability.
  3. Assisting clients with service-related questions, providing updates on their vehicles, and ensuring overall customer satisfaction.
  4. Collaborating with service advisors to facilitate smooth communication and coordination between customers and the service department.
  5. Warmly welcoming customers to the service center, ensuring a friendly and professional atmosphere.
  6. Performing various administrative duties, including data entry, filing, and maintaining accurate customer records.
  7. Working closely with the service team to ensure effective communication and a seamless customer service experience.

Qualifications:

  • Previous experience in a customer service role preferred.
  • Strong communication skills, both verbal and written.
  • Excellent organizational and multitasking abilities.
  • Proficient in using basic office software, computers and phone systems.
  • Customer-centric mindset and a commitment to delivering exceptional service.
  • Ability to work Monday to Friday and have a valid driver's license.
  • All potential employees subject to pre-employment testing including a background check and drug screen.

What We Offer:

  • Competitive compensation and benefits package (Medical, PTO, 401k)
  • Training and development opportunities to advance your career
  • A supportive, flexible and family-oriented work environment
  • Employee discounts on BMW, Porsche and Mercedes-Benz products and services

If you have a passion for customer service and enjoy working in a fast-paced automotive environment, we invite you to apply for the Service Receptionist/Coordinator position. Join our team and contribute to creating outstanding experiences for our BMW and Porsche customers.

Rick Hill Imports welcomes applications from candidates of all backgrounds and experience. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Apply