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Receptionist Coordinator Jobs (NOW HIRING)

Hired by Matrix

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Receptionist/Office Coordinator

Canton, MA · On-site

$23/hr

If so, our client is hiring a Receptionist/Office Coordinator. Position Type: * Contract * Onsite Required * High school diploma or equivalent required * Associate's or bachelor's degree preferred ...

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B-K Health Center Inc

Clinical Receptionist

Montrose, PA · On-site

$14.50 - $17.50/hr

Generous Paid Time Off + Major Holidays Essential Functions The Clinical Receptionist coordinates patient and provider schedules as well as bookkeeping, file management and office organization. This ...

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ProSource Wholesale

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Receptionist / Showroom Coordinator

Daytona Beach, FL · On-site

$18/hr

Receptionist / Showroom Coordinator ProSource of Daytona Beach 1039 Mason Avenue, Daytona Beach, FL 32117 Join the Leading Wholesale Home Improvement Showroom in Daytona Beach! ProSource of Daytona ...

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AA2IT

Receptionist

Houston, TX · On-site

$24/hr

Receptionist Pay Rate: $24/HR Hours: M-F 8-5 Remote/Hybrid/In-person: Not remote Location: 609 Main ... Room setup coordination * Restocking pantry supplies * Managing inventory and stocking of supplies

AA2IT

Receptionist

Houston, TX · On-site

$24/hr

Receptionist Pay Rate: $24/HR Hours: M-F 8-5 Remote/Hybrid/In-person: Not remote Location: 609 Main ... Room setup coordination * Restocking pantry supplies * Managing inventory and stocking of supplies

Lofton Staffing & Security

Receptionist

Houma, LA · On-site

$15 - $16/hr

Job Title: Part-Time Receptionist - Growth Opportunity into Staffing Coordinator Company: Lofton Staffing Location: Houma, LA Job Type: Part-time Pay: $15.00 - $16.00 per hour Schedule: Approximately ...

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AA2IT

Receptionist

Houston, TX · On-site

$24/hr

Receptionist Pay Rate: $24/HR Hours: M-F 8-5 Remote/Hybrid/In-person: Not remote Location: 609 Main ... Room setup coordination * Restocking pantry supplies * Managing inventory and stocking of supplies

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Receptionist Coordinator information

What is the difference between Receptionist Coordinator vs Receptionist?

AspectReceptionist CoordinatorReceptionist
Primary RoleOversees front desk operations, manages scheduling, and coordinates communication between departments.Greets visitors, answers phones, and handles basic administrative tasks.
Required CredentialsHigh school diploma; some roles may prefer administrative or customer service experience.High school diploma typically sufficient; customer service skills essential.
Work EnvironmentOffice setting, often in healthcare, corporate, or educational institutions.Front desk or reception area in various industries.
Employer UsageUsed in organizations requiring coordination and supervision of front desk activities.Common in customer-facing roles across industries.

In summary, a Receptionist Coordinator typically has additional responsibilities involving supervision and coordination, requiring slightly more experience or skills, while a Receptionist focuses on direct customer interaction and basic administrative duties.

What are some common challenges faced by receptionist coordinators and how can they be managed effectively?

Receptionist Coordinators often juggle multiple responsibilities simultaneously, such as managing front desk operations, handling phone inquiries, and coordinating with various departments. One common challenge is maintaining composure during busy periods while delivering excellent customer service. Effective time management, strong communication skills, and utilizing organizational tools can help manage these demands. Building good relationships with team members also makes it easier to delegate tasks and address urgent issues promptly.

What are the key skills and qualifications needed to thrive as a receptionist coordinator, and why are they important?

To thrive as a Receptionist Coordinator, you need strong organizational abilities, multitasking skills, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with phone systems, scheduling software, Microsoft Office Suite, and customer relationship management (CRM) tools is typically required. Excellent interpersonal communication, problem-solving, and a friendly, professional demeanor are standout soft skills in this role. Together, these skills ensure efficient front-desk operations, positive client experiences, and seamless coordination within the workplace.

What is a receptionist coordinator?

Receptionist Coordinators are professionals who manage the front desk operations of an organization while also coordinating administrative tasks. They greet visitors, answer phones, schedule appointments, and often oversee other reception staff. Their role involves maintaining a welcoming environment, handling inquiries, and supporting various departments with clerical duties. Receptionist Coordinators are essential for ensuring efficient communication and smooth day-to-day operations within a company.
What cities are hiring for Receptionist Coordinator jobs? Cities with the most Receptionist Coordinator job openings:
What are the most commonly searched types of Receptionist jobs? The most popular types of Receptionist jobs are:
What states have the most Receptionist Coordinator jobs? States with the most job openings for Receptionist Coordinator jobs include:
Receptionist Coordinator jobs near you
Infographic showing various Receptionist Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Medical Office Receptionist

Beacon Behavioral Partners

Flowood, MS • On-site

$13.75 - $16.75/hr

Other

Posted 5 days ago

Job description

About the Role:
The Medical Office Receptionist serves as the first point of contact for patients and visitors in a healthcare setting, ensuring a welcoming and professional environment. This role is critical in managing patient flow by efficiently scheduling appointments, handling inquiries, and maintaining accurate patient records. The receptionist coordinates communication between patients, medical staff, and external parties, facilitating smooth operations within the medical office. Attention to detail and confidentiality are paramount, as the role involves managing sensitive patient information in compliance with healthcare regulations. Ultimately, the Medical Office Receptionist supports the delivery of high-quality patient care by providing exceptional administrative assistance and fostering positive patient experiences.
Minimum Qualifications:
  • High school diploma or equivalent.
  • Proven experience as a receptionist or in a customer service role, preferably in a medical or healthcare environment.
  • Basic knowledge of medical terminology and healthcare office procedures.
  • Proficiency with computer systems, including electronic health record (EHR) software and standard office applications.
  • Strong communication and interpersonal skills.
Preferred Qualifications:
  • Certification in Medical Office Administration or related field.
  • Experience with specific EHR systems such as Epic, Cerner, or Meditech.
  • Familiarity with medical billing and coding processes.
  • Bilingual abilities, especially in Spanish or other commonly spoken languages in the United States.
  • Training in HIPAA compliance and patient privacy regulations.
Responsibilities:
  • Greet and check in patients upon arrival, verifying personal and insurance information accurately.
  • Schedule, reschedule, and confirm patient appointments using electronic health record (EHR) systems.
  • Answer incoming phone calls promptly, addressing patient inquiries and directing calls to appropriate medical personnel.
  • Maintain and update patient records, ensuring confidentiality and compliance with HIPAA regulations.
  • Process patient payments, handle billing inquiries, and coordinate with insurance providers as needed.
  • Prepare and organize patient charts and documentation for medical staff prior to appointments.
  • Coordinate communication between patients, healthcare providers, and administrative staff to facilitate efficient office operations.
  • Manage office supplies inventory and ensure the reception area is clean, organized, and welcoming.

Skills:
The Medical Office Receptionist utilizes strong organizational skills daily to manage appointment schedules and patient records efficiently, ensuring smooth office workflow. Effective communication skills are essential for interacting with patients, healthcare providers, and insurance representatives, facilitating clear and compassionate exchanges. Proficiency in computer and EHR software enables accurate data entry, retrieval, and management of sensitive patient information. Problem-solving skills help address patient concerns and resolve scheduling conflicts promptly. Additionally, attention to detail and discretion are critical in maintaining confidentiality and adhering to healthcare regulations, thereby supporting the overall integrity of the medical office.

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