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Office Inventory Assistant

Westbury, NY · On-site

$20 - $22/hr

The Office Inventory Assistant plays a vital role in supporting inventory operations within a ... Process purchase orders and manage order tracking * Perform accurate data entry for inventory ...

Premier Fence LLC

Purchasing Coordinator

Middleborough, MA · On-site

$21.75 - $29.50/hr

Support inventory accuracy initiatives. * Assist with cycle counts and inventory reconciliations. * Analyze inventory levels and recommend actions to reduce excess, obsolete, or slow-moving inventory.

Masterflo Pump Inc

Purchasing and Sales Assistant

Gibsonia, PA · On-site

$17.25 - $22.50/hr

Receiving Inventory (Inventory Receipts) * Purchasing Inventory (Placing Purchase orders with vendors/manufacturers) * Purchase Requisitions * Order Tracking * Ability to use Vendor Portals * Packing ...

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How much do purchasing inventory assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for purchasing inventory assistant in the United States is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $23.56 per hour, depending on experience, location, and employer.

How does a purchasing inventory assistant typically interact with other departments within a company?

A Purchasing Inventory Assistant regularly collaborates with multiple departments, such as procurement, warehouse, sales, and accounting teams. They coordinate with procurement to track order statuses, communicate with warehouse staff to monitor stock levels and deliveries, and provide inventory data to sales teams to ensure product availability. Additionally, they may work with accounting to reconcile purchase orders and invoices. This cross-functional communication helps maintain efficient inventory flow and supports overall business operations.

How much does a purchasing inventory assistant earn?

A purchasing inventory assistant typically earns between $30,000 and $50,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger companies can earn higher salaries. Skills in inventory management software and supply chain knowledge can also influence compensation.

What does a purchasing inventory assistant do?

A Purchasing Inventory Assistant supports the procurement and inventory management processes within a company. Their responsibilities typically include tracking inventory levels, processing purchase orders, coordinating with suppliers, and ensuring that goods are received on time and in the correct quantities. They help maintain accurate inventory records and assist purchasing managers with administrative tasks. This role is essential for preventing stock shortages, managing costs, and ensuring smooth operations within the supply chain.

What is the difference between Purchasing Inventory Assistant vs Purchasing Clerk?

AspectPurchasing Inventory AssistantPurchasing Clerk
ResponsibilitiesAssists in inventory management, tracks stock levels, supports purchasing processesProcesses purchase orders, maintains procurement records, handles vendor communications
Required SkillsBasic knowledge of inventory systems, organizational skills, communication skillsData entry, attention to detail, familiarity with procurement software
Work EnvironmentWarehouse, office, or retail settingsOffice-based, administrative environment
CertificationsNone typically required, some familiarity with supply chain certifications helpfulNone typically required, some familiarity with procurement or administrative certifications helpful

The Purchasing Inventory Assistant primarily supports inventory tracking and stock management, working closely with purchasing teams, often in warehouse or retail settings. In contrast, the Purchasing Clerk focuses on processing purchase orders and maintaining procurement records in an office environment. Both roles require organizational skills but differ in daily tasks and work settings.

What are the key skills and qualifications needed to thrive as a purchasing inventory assistant, and why are they important?

To thrive as a Purchasing Inventory Assistant, you need strong organizational skills, attention to detail, and a background in supply chain or business administration, often supported by a relevant diploma or degree. Familiarity with inventory management software (like SAP or Oracle), spreadsheets, and procurement systems is typically required. Excellent communication, problem-solving abilities, and adaptability help you effectively coordinate with vendors and internal teams. These skills ensure accurate inventory tracking, cost-effective purchasing, and smooth operations within the supply chain.
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What are the most commonly searched types of Purchasing Inventory jobs? The most popular types of Purchasing Inventory jobs are:
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Purchasing Inventory Assistant jobs near you

Inventory Control & Purchasing Assistant (Part-time)

Qualified Technical Services, Inc

Houston, TX • On-site

Part-time

Posted 13 days ago

Job description

Work Location: Houston, TX - Ellington Airport
Minimum Citizenship: U.S. Citizen
Clearance: US Government (Public Trust)
Work Schedule: Part-Time, Monday - Thursday 8:00 am - 3:30 pm (28 hours/week)
JOB DESCRIPTION: Inventory Control & Purchasing Assistant (Part-time)
The Part-Time Inventory Control and Purchasing Assistant supports aircraft operations, purchasing, inventory control, and logistics administration by maintaining accurate records, tracking purchase orders and parts, researching discrepancies, coordinating delivery status updates, and processing purchasing documentation. This role works closely with buyers, the Program Manager, Logistics Coordinator, Logistics Manager, vendors, accounting, and other internal stakeholders to ensure aircraft parts, purchase orders, inventory records, and related documentation remain accurate, traceable, and up to date.
Duties and Responsibilities:
  • Maintain purchase order worksheets, buyer worksheets, inventory records, tracking files, and related purchasing documentation to ensure accurate and up-to-date records.
  • Research, verify, and update DUIs, DUOs, part numbers, stock numbers, line-item status, delivery dates, and aircraft parts information using NASA Aircraft Management Information System (NAMIS), FedLog, OneDrive, and related systems.
  • Process receivers, purchase orders, bills, invoices, document scans, shared-file uploads, and accounting submissions in accordance with established procedures.
  • Run NAMIS reports and inquiries to support purchasing, inventory control, maintenance requisitions, due-out tracking, and aircraft awaiting parts records.
  • Coordinate with buyers, vendors, accounting, logistics, program management, and other internal teams to resolve routine purchasing, inventory, delivery, and documentation issues.
  • Support inventory control activities including stocking, issuing, inspecting, transferring, pulling, tracking, auditing, reconciling, and disposing of aircraft parts and related property.
  • Maintain accountability, traceability, and proper handling of government-furnished property, mission hardware, serialized items, repaired or calibrated parts, and associated records.
  • Review documentation for accuracy and completeness, support data entry and repository uploads, follow quality and safety procedures, reformat legacy purchase orders as assigned, and perform other related duties as needed.

REQUIREMENTS: Inventory Control & Purchasing Assistant (Part-time)
Education: High School Diploma or equivalent (Associates Degree preferred)
Year(s) of Experience: Minimum of 2 years of inventory control, purchasing, logistics, records management, document control, or related administrative experience preferred.
Minimum Citizenship: U.S. Citizen
Required Skills and Traits:
  • Ability to obtain and maintain a U.S. Government Public Trust clearance.
  • Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
  • Experience with electronic inventory, work order, purchasing, document management, or collaboration systems such as OneDrive or SharePoint.
  • Strong organizational skills with the ability to maintain accurate records and follow established processes.
  • Excellent attention to detail and ability to identify discrepancies in purchasing, inventory, and system records.
  • Effective written and verbal communication skills, including the ability to communicate professionally with vendors, buyers, accounting, logistics personnel, and management.
  • Ability to manage multiple priorities, follow up on pending items, and work both independently and collaboratively in a fast-paced environment.
  • Proactive, adaptable work style with initiative and willingness to learn new systems, procedures, and operational requirements.
  • Ability to lift up to 35 pounds and climb ladders as required.

Preferred Qualifications:
  • NAMIS experience preferred, or ability to learn NAMIS and related reporting functions.
  • FedLog experience preferred.
  • Previous experience in aircraft operations, aircraft parts, maintenance requisitions, supply chain, warehouse administration, or government supply systems preferred.
  • Familiarity with NASA or government property management processes preferred.
  • Experience working in a regulated, quality-controlled, or configuration-managed environment preferred.

Work Environment and Physical Requirements:
  • Work is performed in an office and warehouse logistics support environment with routine computer, records, purchasing, and inventory tracking responsibilities.
  • Position may require movement within inventory, parts, warehouse, or storage areas to locate, inspect, transfer, or pull parts.
  • Frequent standing, walking, lifting up to 35 pounds, and ladder use may be required.
  • Must be able to sit, stand, walk, use a computer, handle documents and parts, and communicate effectively during the workday.
  • This position supports multiple operational functions and requires flexibility to shift priorities based on mission needs.

QTS is a drug-free workplace, which is imperative to the health and safety of all employees and is required as a condition of receiving contracts from federal agencies. Please remember that regardless of the legalization of marijuana in several states, possession and use continues to be illegal under the federal Controlled Substances Act. This includes the use of some CBD products. A post-offer, pre-employment drug test is a condition of employment.
QTS is an Equal Employment Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

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