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Purchasing Inventory Assistant Jobs in New Jersey

Haddad Plumbing & Heating

Purchasing Clerk

Newark, NJ · On-site

Maintain organized records of purchase orders, invoices, packing slips and vendor communications * Assist with inventory counts, cycle counts and reconciliation of discrepancies * Generate and ...

Wrist Ship Supply

Be Seen First

Inventory Management and Purchasing Associate

Camden, NJ · On-site

$55K - $60K/yr

The Supply Chain Associate - Inventory Management & Purchasing will support daily supply chain ... Assist in optimizing warehouse layout by establishing appropriate picking, bulk, and outbound ...

New

Haddad Plumbing & Heating

Assistant Purchaser

Newark, NJ · On-site

The Assistant Purchaser will support the Purchasing Manager in sourcing and purchasing materials ... Create and present report on inventory levels, discrepancies, and other relevant data to Purchasing ...

Cincinnati Thermal Spray, Inc

Office Assistant

Springfield, NJ · On-site

$17.50 - $23/hr

The Office Assistant supports daily front-office and production administration for a busy machine ... Create and manage purchase orders for raw materials and non-inventory items. * Support Accounts ...

Cincinnati Thermal Spray

Office Assistant

Springfield, NJ · On-site

$17.50 - $23/hr

The Office Assistant supports daily front-office and production administration for a busy machine ... Create and manage purchase orders for raw materials and non-inventory items. * Support Accounts ...

I Halper Paper & Supplies Inc.

Purchasing Clerk

Bayonne, NJ · On-site

$24 - $28.85/hr

Resolve discrepancies on orders, invoices, or shipments. * Assist monitoring inventory levels to determine purchasing needs. * Supply price quotes to sales team, assist as go-between with sales force ...

EBSCO Industries, Inc.

Purchasing Agent

Moorestown, NJ · On-site

$60K - $68K/yr

Identify opportunities to convert frequently purchased non-stock items into stocked inventory * Review supplier pricing changes and assist with cost analysis * Maintain vendor and product master data ...

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Purchasing Inventory Assistant information

How does a purchasing inventory assistant typically interact with other departments within a company?

A Purchasing Inventory Assistant regularly collaborates with multiple departments, such as procurement, warehouse, sales, and accounting teams. They coordinate with procurement to track order statuses, communicate with warehouse staff to monitor stock levels and deliveries, and provide inventory data to sales teams to ensure product availability. Additionally, they may work with accounting to reconcile purchase orders and invoices. This cross-functional communication helps maintain efficient inventory flow and supports overall business operations.

How much does a purchasing inventory assistant earn?

A purchasing inventory assistant typically earns between $30,000 and $50,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger companies can earn higher salaries. Skills in inventory management software and supply chain knowledge can also influence compensation.

What does a purchasing inventory assistant do?

A Purchasing Inventory Assistant supports the procurement and inventory management processes within a company. Their responsibilities typically include tracking inventory levels, processing purchase orders, coordinating with suppliers, and ensuring that goods are received on time and in the correct quantities. They help maintain accurate inventory records and assist purchasing managers with administrative tasks. This role is essential for preventing stock shortages, managing costs, and ensuring smooth operations within the supply chain.

What is the difference between Purchasing Inventory Assistant vs Purchasing Clerk?

AspectPurchasing Inventory AssistantPurchasing Clerk
ResponsibilitiesAssists in inventory management, tracks stock levels, supports purchasing processesProcesses purchase orders, maintains procurement records, handles vendor communications
Required SkillsBasic knowledge of inventory systems, organizational skills, communication skillsData entry, attention to detail, familiarity with procurement software
Work EnvironmentWarehouse, office, or retail settingsOffice-based, administrative environment
CertificationsNone typically required, some familiarity with supply chain certifications helpfulNone typically required, some familiarity with procurement or administrative certifications helpful

The Purchasing Inventory Assistant primarily supports inventory tracking and stock management, working closely with purchasing teams, often in warehouse or retail settings. In contrast, the Purchasing Clerk focuses on processing purchase orders and maintaining procurement records in an office environment. Both roles require organizational skills but differ in daily tasks and work settings.

What are the key skills and qualifications needed to thrive as a purchasing inventory assistant, and why are they important?

To thrive as a Purchasing Inventory Assistant, you need strong organizational skills, attention to detail, and a background in supply chain or business administration, often supported by a relevant diploma or degree. Familiarity with inventory management software (like SAP or Oracle), spreadsheets, and procurement systems is typically required. Excellent communication, problem-solving abilities, and adaptability help you effectively coordinate with vendors and internal teams. These skills ensure accurate inventory tracking, cost-effective purchasing, and smooth operations within the supply chain.
What cities in New Jersey are hiring for Purchasing Inventory Assistant jobs? Cities in New Jersey with the most Purchasing Inventory Assistant job openings:
Purchasing Inventory Assistant jobs near you

Purchasing & Accounts Payable Coordinator

TWIN RIVER GROUP INC

Trenton, NJ

$70K - $80K/yr

Full-time

Medical, Dental, Vision, PTO

Re-posted 18 days ago

Job description

Location: On-Site Job Type: Full-Time Salary: $70,000 – $80,000 Annually Experience Required: 3–5 Years

About the Role

Twin River Group is seeking a highly organized and detail-oriented Purchasing Coordinator to join our growing team. This role is critical to maintaining smooth daily operations by managing purchasing activities, coordinating orders, supporting inventory workflows, and assisting with accounting-related processes.

The ideal candidate thrives in a fast-paced environment, excels at multitasking and prioritization, and has strong hands-on experience with NetSuite ERP and QuickBooks. We are looking for someone with exceptional attention to detail, strong communication skills, and a solid understanding of purchasing, fulfillment, and accounting principles.

Key Responsibilities

  • Create, manage, and track purchase orders (POs) from creation through receipt and invoice matching.
  • Process and manage customer orders end-to-end, ensuring accuracy, timely fulfillment, and customer satisfaction.
  • Utilize NetSuite ERP daily for PO entry, inventory management, reporting, and workflow coordination.
  • Assist with QuickBooks data entry, reconciliation support, and financial record maintenance.
  • Communicate with vendors and suppliers regarding pricing, lead times, and delivery schedules.
  • Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods.
  • Monitor inventory levels and initiate replenishment orders as needed.
  • Resolve discrepancies related to purchase orders, invoices, shipments, and inventory records.
  • Maintain accurate purchasing, inventory, and financial records within NetSuite and QuickBooks.
  • Generate and analyze reports related to purchasing, open orders, inventory, and fulfillment status.
  • Support the finance team with accounts payable documentation, invoice reconciliation, and three-way matching.
  • Proactively communicate with customers regarding order status, shipping timelines, delays, or changes.

Required Qualifications

  • 3–5 years of experience in purchasing, procurement, order coordination, accounting support, or a related operations role.
  • Strong proficiency with NetSuite ERP or similar ERP systems
  • Working knowledge of QuickBooks and accounting support functions.
  • Advanced experience with NetSuite purchasing, inventory, fulfillment, and reporting modules preferred.
  • Strong understanding of procure-to-pay and order-to-cash processes.
  • Knowledge of fundamental accounting principles, including accounts payable, reconciliations, and financial documentation.
  • Exceptional organizational skills with extreme attention to detail.
  • Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, especially Excel and Outlook.

Preferred Qualifications

  • NetSuite certification or advanced NetSuite experience.
  • Experience in wholesale, distribution, or supply chain environments.
  • Familiarity with EDI systems or third-party logistics (3PL) coordination.

What We Offer

  • Competitive salary based on experience.
  • Supportive and collaborative team environment.
  • Opportunities for professional growth and advancement.
  • Health, dental, and vision benefits.
  • Paid time off and company holidays.
  • Stable, full-time on-site position with a close-knit team.