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Proposal Assistant Jobs in California (NOW HIRING)

Kya Services, LLC

Proposal Coordinator

Santa Ana, CA · On-site

$65K - $72K/yr

Coordinate with the proposal team for final review and sign-off to elevate the quality, clarity and visual execution of proposal submissions. * Assist with the management of proposal timelines and ...

Kya Services, LLC

Proposal Coordinator

Santa Ana, CA

Coordinate with the proposal team for final review and sign-off to elevate the quality, clarity and visual execution of proposal submissions. * Assist with the management of proposal timelines and ...

Impulse Space

Proposal Manager

Redondo Beach, CA

$100K - $150K/yr

When possible, assist other teams with writing, editing, and communication needs including ... proposals or grants * Demonstrated technical knowledge related to the Aerospace industry

Fisher & Phillips LLP

Proposal Manager

San Diego, CA · On-site +1

$115K - $125K/yr

Serve as a strategic advisor to attorneys on proposal strategy and positioning that aligns with the firm's brand and long-term goals. * Assist in tracking and reporting on proposal metrics and ROI.

Fisher & Phillips LLP

Proposal Manager

Los Angeles, CA · On-site +1

$115K - $125K/yr

Serve as a strategic advisor to attorneys on proposal strategy and positioning that aligns with the firm's brand and long-term goals. * Assist in tracking and reporting on proposal metrics and ROI.

Fisher & Phillips LLP

Proposal Manager

Woodland Hills, CA · On-site +1

$115K - $125K/yr

Serve as a strategic advisor to attorneys on proposal strategy and positioning that aligns with the firm's brand and long-term goals. * Assist in tracking and reporting on proposal metrics and ROI.

Fisher & Phillips LLP

Proposal Manager

Irvine, CA · On-site +1

$115K - $125K/yr

Serve as a strategic advisor to attorneys on proposal strategy and positioning that aligns with the firm's brand and long-term goals. * Assist in tracking and reporting on proposal metrics and ROI.

Fisher & Phillips LLP

Proposal Manager

San Francisco, CA · On-site +1

$115K - $125K/yr

Serve as a strategic advisor to attorneys on proposal strategy and positioning that aligns with the firm's brand and long-term goals. * Assist in tracking and reporting on proposal metrics and ROI.

Fisher & Phillips LLP

Proposal Manager

Sacramento, CA · On-site +1

$115K - $125K/yr

Serve as a strategic advisor to attorneys on proposal strategy and positioning that aligns with the firm's brand and long-term goals. * Assist in tracking and reporting on proposal metrics and ROI.

Khan Academy

Proposal Manager

Mountain View, CA · On-site +1

The Proposal Manager is a subject matter expert for Khan Academy, our Khan Academy Districts partnerships, and Khanmigo, our AI-based student tutor and teaching assistant. Apply for this role if you ...

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Proposal Assistant information

See California salary details

$30.1K

$98.2K

$141.1K

How much do proposal assistant jobs pay per year?

As of Aug 8, 2026, the average yearly pay for proposal assistant in California is $98,188.00, according to ZipRecruiter salary data. Most workers in this role earn between $79,400.00 and $116,500.00 per year, depending on experience, location, and employer.

How does a proposal assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a proposal assistant?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

What is a proposal assistant?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.
What are the most commonly searched types of Proposal jobs in California? The most popular types of Proposal jobs in California are:
What are popular job titles related to Proposal Assistant jobs in California? For Proposal Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Proposal Assistant jobs in California look for? The top searched job categories for Proposal Assistant jobs in California are:
What cities in California are hiring for Proposal Assistant jobs? Cities in California with the most Proposal Assistant job openings:
Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $98,188 per year, or $47.2 per hour.

Proposal Coordinator

Kya Services, LLC

Santa Ana, CA • On-site

$65K - $72K/yr

Full-time

Re-posted 17 hours ago

Job description

Job Title: Proposal Coordinator
Department: Marketing
Reports To: Marketing and Administration Director
FLSA Status: Salary Full-Time
Position Summary - The Proposal Coordinator is responsible for proposal development, ensuring accuracy and integrity of all proposal documentation, coordinating the internal proposal process and reviewing all proposal inputs/directing production of the final proposal. The Proposal Coordinator shall work closely with the proposal team to ensure that all internal and external requirements are met from receipt of inquiry through contract award. This position is responsible for the overall adherence to the Company's proposal process.
Essential Duties and Responsibilities
  • Prepares and submits documentation to set-up internal proposals ensuring final materials meet KYA's brand standards and creative direction.
  • Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders.
  • Coordinate with the proposal team for final review and sign-off to elevate the quality, clarity and visual execution of proposal submissions.
  • Assist with the management of proposal timelines and deliverables from RFP receipt through final submission to ensure on-time, compliant responses.
  • Write and edit compelling project narratives, team bios and resumes that align with KYA's brand voice and public-sector positioning.
  • Collaborate with Architects, Project Executives and internal teams to gather technical information and translate it into clear, persuasive proposal content.
  • Maintain and expand a library of branded proposal assets including project sheets, resumes and boilerplate materials.
  • Conduct thorough quality control reviews to ensure accuracy, consistency and professionalism across all materials before submission.
  • Support KYA's pursuit strategy by contributing to high-quality statements of qualifications and proposal responses that improve shortlist and win rates.
  • Record and maintain project and personnel information in internal systems to preserve institutional knowledge and streamline future pursuits.
  • Contribute to broader marketing initiatives during proposal downtime, including events, trade shows, campaigns and marketing collateral development.

Qualifications:
  • 3-5 years of experience creative writing, editing and producing proposals in a professional services setting, ideally within the AEC industry
  • Strong proficiency in Adobe Creative Suite, especially InDesign and Monday.com
  • Comfortable using HubSpot, Google Workspace, including Google Slides and Google Meet
  • Experience navigating and gathering and organizing content from internal systems
  • Must be authorized to work in the U.S. without the need for visa sponsorship

Education/Experience: Bachelor's degree in Marketing, Communications, English or a related field
Language Ability: Ability to comprehend technical instruction and understand Public Relations and Marketing concepts and practices. Ability to write reports, process spreadsheets and business correspondence. Well-developed written and verbal communication, interpersonal, influencing and presentation skills with ability to effectively present information and respond to questions from groups of managers, clients and the public.
Math Ability: Ability to apply basic mathematical concepts and excel formulas.
Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Capable of interpreting and understanding industry trends and current company methods. Must possess an analytical mind with attention to detail and demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations.
Computer Skills: To perform this job successfully, an individual should have intermediate knowledge of G-Suite, Excel, Word, PowerPoint and Outlook. Must also be proficient in and possess a working knowledge of databases and design software (e.g. Adobe Suite, Photoshop, InDesign, Illustrator, Canva). Familiar with Twitter, LinkedIn, Google and other social media platforms. Knowledge of video production and editing
Certificates and Licenses: California Driver's License required
Supervisory Responsibilities: No direct reports - however, must have excellent work habits, be well organized and results driven. Ability to work in a self-directed, organized manner
Work Environment: The department works at a desk and requires some travel. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be capable of working effectively independently or in a team environment to meet demanding deadlines. Demonstrate ability to show flexibility in response to change
Confidentiality Requirement
Maintaining confidentiality is a fundamental responsibility of this position. The individual in this role is expected to handle sensitive information with discretion and uphold the highest standards of privacy and confidentiality at all times. This includes, but is not limited to, internal processes, client information, proprietary data and any non-public company-related materials. Breach of this responsibility may result in disciplinary action, up to and including termination.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms and stoop, kneel, crouch or crawl for up to 12 hours per day. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above job description is not intended to be all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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