Project Management Office Assistant Jobs (NOW HIRING)

Veolia has acquired Clean Earth. As Clean Earth completes its integration into Veolia, recruiting and hiring for this role is being managed in partnership with the Clean Earth talent acquisition team. Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country's largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

***This is a hybrid position reporting to King of Prussia, PA Tuesday, Wednesday, and Thursday***

The PMO Senior Analyst plays a critical, high-visibility role in driving program governance, audit readiness, and reporting modernization across a complex portfolio of enterprise initiatives.

This position is responsible for owning and evolving PMO reporting and dashboards, enabling data-driven decision-making through advanced tools such as Smartsheet, Power BI, and Azure DevOps.

The ideal candidate is both operationally strong and analytically sharp, capable of balancing governance discipline with practical execution. This individual will serve as a trusted partner to leadership, project teams, ensuring consistency, compliance, and transparency across all programs.

Primary Responsibilities (Essential Functions):

Program Governance & PMO Operations

Administer and enhance centralized PMO assets in Smartsheet, including:

o Project plans, RAID logs, Cross-functional dependency tracking, Resource management tools

Strong exposure to Azure dev ops board and reporting mechanism across the work set (user stories, bugs, status etc.)

Maintain and organize team collaboration environments (e.g., Teams structures, documentation repositories)

Manage tool access, intake processes, and governance standards across PMO systems

Audit, Risk & Compliance

Serve as the primary liaison between program teams and PMO leader to provide relevant information for end-to-end audit

Lead audit evidence collection, including:

o Azure DevOps data extractions, Approval documentation and requirement, signoffs, Control validation artifacts

Establish and enforce audit documentation standards and expectations

Ensure ongoing audit readiness across all programs through proactive governance and documentation

Reporting & Analytics

Design, develop, and maintain Power BI dashboards supporting:

o CapEx tracking (full-time, contractors, travel), Contractor oversight and timesheet accuracy, Operational and program performance metrics

Drive automation of reporting processes to reduce manual effort and improve data integrity - Azure Dev Ops boards

Program & Project Delivery

Coordinate across cross-functional teams to align deliverables with business priorities

Track and manage risks, dependencies, timelines, and resource allocation across multiple programs

Ensure projects are delivered on time, within scope, and aligned to governance standards

Stakeholder Engagement & Communication

Develop executive-level reporting materials, including cross-committee decks and program updates

Provide clear, consistent communication on program health, risks to PMO leadership

Act as a central point of coordination between business, IT, finance, and audit stakeholders

Onboarding & Enablement

Lead onboarding and training for new team members across:

 PMO methodologies and governance standards, Tools (Smartsheet, Azure DevOps, reporting platforms), Audit processes and documentation expectations

Support the adoption of PMO best practices across teams

Qualifications:

Basic Qualifications:

Bachelor's degree in Engineering, Project Management, Business Administration, or related field.

Minimum of 5 years of experience in project management or PMO roles.

Knowledge of Project Management tools (Smartsheet) and methodologies (Waterfall).

Ability to successfully manage multiple tasks at any given point, strong relationship building skills & communication skills.

Preferred Qualifications:

Bachelor's degree in Business, Information Systems, Project Management, or related field (or equivalent experience)

Minimum 5 years of experience in PMO support role.

Strong hands-on experience with:

 Smartsheet (must have)

 Strong familiarity with Azure DevOps (data extraction, structure, and access management)

 Power BI (dashboard development, data modeling, reporting)

 Excel (advanced level)

Experience supporting audit, compliance, or governance frameworks

Proven ability to manage financial tracking, contractor oversight, and reporting processes

Strong organizational, analytical, and stakeholder management skills

What Success Looks Like

PMO governance is consistent with leadership expectations.

High quality reporting and dashboards across the assigned tasks / initiatives.

Audit processes are seamless, with complete and accurate evidence delivered on time

Power BI dashboards provide real-time, trusted insights with minimal manual intervention

New team members are onboarded quickly and effectively

Stakeholders have clear visibility into program performance, risks, and priorities

Benefits: Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more. In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law