Project Assistant Jobs in Springfield, VA (NOW HIRING)

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Project Assistant provides procedural, research, and administrative support to the FERC Energy Specialist and the broader Energy Regulatory practice. There is an annual billable requirement for this position.

Essential Duties and Responsibilities:

• Provide administrative support to the Energy Regulatory team across a variety of ongoing projects and matters.

• Track Federal Energy Regulatory Commission (FERC) submittals and issuances using FERC document databases (e.g., eLibrary, eTariff Viewer, MBR relational database); review and retrieve client-relevant notices, filings, and orders; prepare and distribute daily monitoring emails and updates to assigned clients and attorneys.

• Assist in the preparation, submission, and service of FERC electronic filings under supervision, including assembling, organizing, and updating filing packages.

• Perform focused, non-legal research using online databases and internal resources to identify prior orders, filings, settlement examples, and related court or agency materials; compile reference materials and exemplars of specific document or filing types for attorney and specialist use.

• Support document production and case management, including formatting, proofreading, cite-checking, Bluebooking, assembling exhibits and appendices, and maintaining well-organized electronic matter files and related trackers.

• Provide basic support for vendor-related eTariff packaging software, escalating more complex technical or process issues as directed.

• Support internal meetings and team coordination by maintaining the FERC Practice Group Docketing Calendar; updating activity charts, status reports, and related tracking tools; maintaining accurate time records; and responding promptly and professionally to internal communications.

• Accurately track and record client-billable time to meet minimum billable hour requirements.

• Maintain strict confidentiality of all firm and client information.

Knowledge, Skills, and Abilities:

• Demonstrated interest in, or willingness to develop, a working knowledge of FERC rules and regulations (e.g., filing and service requirements).

• Exceptional attention to detail and accuracy in data entry, document formatting, and metadata/records management.

• Consistent ability to follow detailed written procedures, checklists, templates, and quality-control protocols.

• Proficiency with standard office software (e.g., Outlook, Word, Excel, PDF tools) and aptitude for learning specialized applications (e.g., eTariff platforms, FERC eLibrary/eFiling suite, document management systems).

• Strong organizational and time-management skills, including the ability to manage multiple tasks, track deadlines, and maintain orderly electronic files and tracking tools.

• Solid written communication skills, including drafting clear, concise emails and accurately transcribing information into matrices, templates, and other tracking tools.

• Ability to interpret and apply defined criteria or lists (e.g., client company lists, filing-type filters) to identify relevant filings and to flag discrepancies or missing information.

• Comfort working with large volumes of information and repetitive processes while preserving quality and consistency.

• Ability to work collaboratively with attorneys, FERC specialists, and staff at all levels, and to receive and incorporate direction and feedback constructively.

• Demonstrated discretion and professionalism in handling confidential client and matter information.

• Proactive, problem-solving mindset and eagerness to learn FERC-specific systems (e.g., eLibrary, eFiling, eTariff) and internal tools, and to build subject-matter expertise over time.

• Ability to work independently and collaboratively as part of a team to support consistent, efficient workflow.

• Ability to work effectively in a remote, hybrid, and in-office environment.

Education and/or Experience:

• Bachelor's Degree or a combination of training, education, and experience that demonstrates the ability to perform the essential duties of the position.

• Paralegal Certificate beneficial.

• Minimum two (2) years of professional work experience, preferably in a corporate or law firm environment.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.