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Project Administrator Entry Level Jobs (NOW HIRING)

TAPANI, Inc.

Project Engineer

Richland, WA · On-site

$23.23 - $34.84/hr

This entry-level role is designed to actively impact project performance and field operations ... Organize and transmit tickets and pertinent information to Project Admins. * Review and approve ...

TAPANI, Inc.

Project Engineer

Caldwell, ID · On-site

$23.23 - $34.84/hr

This entry-level role is designed to actively impact project performance and field operations ... Organize and transmit tickets and pertinent information to Project Admins. * Review and approve ...

Volkert Inc

Sr. CEI Inspector & Inspector

Conley, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

Hourigan

Project Engineer

Richmond, VA

This entry-level position will provide you with access to learn the various career tracks within ... Administrator with setting up of the job management system. * Assist the project team with the ...

Volkert Inc

Sr. CEI Inspector & Inspector

Decatur, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

Volkert Inc

Sr. CEI Inspector & Inspector

Canton, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

WORRKS

Project Engineer

Richmond, VA · On-site

This entry-level position will provide you with access to learn the various career tracks within ... Administrator with setting up of the job management system. * Assist the project team with the ...

Volkert Inc

Sr. CEI Inspector & Inspector

Cumming, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

Volkert Inc

Sr. CEI Inspector & Inspector

Tucker, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

Volkert Inc

Sr. CEI Inspector & Inspector

Fairburn, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

Volkert Inc

Sr. CEI Inspector & Inspector

Marietta, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

Volkert Inc

Sr. CEI Inspector & Inspector

Jonesboro, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

Volkert Inc

Sr. CEI Inspector & Inspector

Atlanta, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

Volkert Inc

Sr. CEI Inspector & Inspector

Atlanta, GA · On-site

... entry level CEI Inspectors to support our Southeast Region located in Atlanta, GA . The CEI Inspector roles supports Project Engineers and Project Administrators by performing roadway and bridge ...

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All JobsProject Administrator Entry Level Jobs

Project Administrator Entry Level information

See salary details

$14

$28

$51

How much do project administrator entry level jobs pay per hour?

As of Jun 28, 2026, the average hourly pay for project administrator entry level in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

How to get an admin role with no experience?

To qualify for an entry-level project administrator role with no experience, focus on developing organizational and communication skills, familiarize yourself with project management tools like Microsoft Project or Trello, and consider obtaining certifications such as CAPM or PMP. Gaining relevant internships or volunteer opportunities can also demonstrate your ability to handle administrative tasks in a project environment.

How to get a job as a project administrator?

To get a job as a project administrator, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Gaining experience in administrative tasks, developing skills in project management tools like Microsoft Project or Asana, and obtaining certifications such as CAPM can improve job prospects. Strong organizational, communication, and multitasking skills are essential for success in this role.

What is the difference between Project Administrator Entry Level vs Project Coordinator?

AspectProject Administrator Entry LevelProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma; some roles prefer associate's or bachelor's degree
Work EnvironmentOffice settings, supporting project teamsOffice environments, often coordinating between teams and clients
Employer UsageCommon in construction, IT, and engineering industriesUsed across various industries including construction, marketing, and IT
Search IntentEntry-level support roles in project managementRoles focused on coordinating project activities and communication

While both roles support project teams, Project Administrator Entry Level typically handles administrative tasks, documentation, and scheduling, whereas Project Coordinator focuses more on coordinating activities, communication, and ensuring project milestones are met. The roles often overlap but differ mainly in scope and focus.

How can I get into project management with no experience?

Entry-level project administrators can start by gaining basic organizational and communication skills, often through relevant coursework or certifications like CAPM. Gaining experience in related roles such as administrative assistant or coordinator, and learning project management tools like MS Project or Trello, can also improve prospects for entering project management without prior experience.

What qualifications do I need to be a project administrator?

To become a project administrator, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with proficiency in project management tools like Microsoft Office or specialized software, are important. Relevant certifications such as CAPM or PMP can enhance job prospects but are not always required for entry-level positions.
What cities are hiring for Project Administrator Entry Level jobs? Cities with the most Project Administrator Entry Level job openings:
What are the most commonly searched types of Project Administrator jobs? The most popular types of Project Administrator jobs are:
What states have the most Project Administrator Entry Level jobs? States with the most job openings for Project Administrator Entry Level jobs include:
Project Administrator Entry Level jobs near you
Project Engineer

Project Engineer

TAPANI, Inc.

Richland, WA • On-site

$23.23 - $34.84/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Job description

Description
Since starting in 1983, Tapani has evolved from a single-person operation to a family-led legacy, maintaining a fun and friendly environment from the beginning. With a large team across Washington, Oregon, and Idaho, we now cover five diverse market sectors: Civil Site Development, Buildings, Environmental, Transportation, and Utility Infrastructure. The consistent dedication to our core values has helped us grow, creating more opportunities for our current team and the need for new teammates.
Take a look what our current employees say about working for Tapani: Tapani Careers
Job Purpose and Responsibilities
The Project Engineer serves as a key support role within project teams, assisting in various aspects of project coordination and execution. This entry-level role is designed to actively impact project performance and field operations, going beyond administrative assistance to contribute to project planning, cost control, and operational excellence. The Project Engineer will work closely with Project Managers, Superintendents, and field teams to ensure successful project execution.
Responsibilities
  • Daily Reporting and Analysis: Ensure consistent and accurate project documentation.
    • Organize and transmit tickets and pertinent information to Project Admins.
    • Review and approve daily reports and timecards.
    • Monitor accurate quantity and time tracking against correct phase codes.
    • Correlate phase quantity tracking to contract item/pay item tracking.
    • Review daily labor and equipment productivity and report findings to the project team.
    • Measure quantities, report the results, and track progress.
  • Cost Control and Forecasting: Assist in managing project costs and trends.
    • Monitor subcontractor and material cost control through site visits, tickets, and reviewing daily reports.
    • Identify cost trends and communicate them to the Project Manager or Superintendent.
    • Track and forecast potential budget impacts based on field observations.
  • Schedule Management: Support and eventually lead schedule tracking.
    • Assist in creating the overall project schedule and the initial 3-week schedule.
    • Maintain and update the 3-week schedules during construction.
    • Attend weekly logistics meetings and raise scheduling concerns to the Superintendent or Project Manager.
  • Project Compliance and Coordination: Ensure adherence to regulatory and internal standards.
    • Track permit-related inspections (e.g., building, plumbing, ROW, special access).
    • Monitor apprenticeship and DBE compliance reporting.
    • Manage submittals and RFIs during construction.
    • Assist with coordination of subcontractor and supplier activities, and place necessary orders (e.g., materials, small tools, trucks, equipment).
    • Maintain project documentation and ensure project records are up-to-date.
  • Operational Excellence and Field Engagement: Drive continuous improvement on site.
    • Identify waste, inefficiencies, and potential bottlenecks.
    • Perform field site visits to foster crew morale and gather improvement insights.
    • Build strong field relationships based on curiosity and respect.
  • Project Start-up and Close-out: Support critical project transitions.
    • Attend bid handoffs and department update meetings.
    • Assist or perform subcontractor and supplier buyouts.
    • Verify scopes, prices, and identify scope gaps between subcontractors.
    • Prepare and finalize quotes and transmit to Project Admin to create work orders and purchase orders.
    • Contribute to creating project schedules and startup checklists.
    • Help with preconstruction meeting preparations and project submittals.
    • Participate in finalizing job cost history, creating project resumes, and recording lessons learned.
  • Regulatory and Safety Compliance: Support erosion control and safety documentation.
    • Assist with erosion control compliance documentation.
    • Complete confined space forms and incident reports as needed.
  • Uphold Tapani's Purpose document: Demonstrate actions and behaviors that align with Tapani's Purpose and Values (Purpose and Values).

Desired Skills and Qualifications
Skills and Abilities:
  • Strong analytical and organizational skills
  • Effective written and verbal communication
  • Ability to identify trends and propose practical solutions
  • Comfortable with construction technology platforms
  • Ability to develop positive working relationships with field and office teams

Education and Experience:
  • Entry-level position; prior internship or field experience in construction preferred.

Other Requirements:
  • Full-time position with generally regular working hours, occasional non-typical work hours may be needed.
  • A typical workday is both onsite and in the office/job trailer as needed.

Compensation and Benefits
  • Pay: $23.23 - $34.84 per hour (based on qualifications and experience)
  • Monthly $75 phone allowance or company phone
  • Comprehensive Medical Insurance plans with low to $0 monthly premiums
  • Additional voluntary insurance options include: Dental, Vision, and a wide variety of Supplemental insurances.
  • Flexible Paid Time Off and Sick Time
  • Company Paid Life Insurance
  • 401(k) options with up to 4% employer match
  • See the full list of benefits here

Note: Physical ability to perform assigned tasks, lift, push and pull 20 pounds at a time, and ability to sit, stand, and work on a computer for prolonged periods of time.
Note: This job description does not contain a comprehensive list of all job responsibilities of this position. Tapani reserves the right to modify the duties and responsibilities of the position as it deems necessary.

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