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Project Admin Jobs in Virginia (NOW HIRING)

ITAC

Project Cost Administrator

Richmond, VA · On-site

Objective We are seeking a Project Cost Administrator to join our team. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization ...

Delta Star, Inc.

Project Administrator

Lynchburg, VA · On-site

Throughout the day, you'll work closely with colleagues across teams, assisting with projects, prioritizing tasks, and keeping work organized. Every interaction, whether with customers, teammates, or ...

Hourigan

Assistant Project Manager

Richmond, VA · On-site

Collaborate with Project Administrator and Project Manager in completion of close-out activities. * Attend and participate in trade pre-construction meetings with the project team to review all ...

brite electrical

SITE ADMINISTRATOR

Norfolk, VA · On-site

Project Supervisor Employment Type: Full-Time Job Summary The Project Administrator plays a key role in supporting the project superintendent by managing site documentation, tracking workforce ...

HNTB

Project Contract Administrator I

Arlington, VA

Reviews contracts and other project-related documentation for compliance with client policy and requirements. Assesses risks/issues and advise leadership on necessary changes to mitigate risks or ...

brite electrical

SITE ADMINISTRATOR

Norfolk, VA · On-site

Project Supervisor Employment Type: Full-Time Job Summary The Project Administrator plays a key role in supporting the project superintendent by managing site documentation, tracking workforce ...

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All JobsProject Admin JobsProject Admin Jobs in Virginia

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See Virginia salary details

$14

$28

$51

How much do project admin jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for project admin in Virginia is $28.71, according to ZipRecruiter salary data. Most workers in this role earn between $21.68 and $33.12 per hour, depending on experience, location, and employer.

How does a Project Admin typically collaborate with project managers and team members during a project lifecycle?

A Project Admin plays a central role in facilitating communication and coordination among project managers and team members. They often handle scheduling meetings, maintaining project documentation, and tracking task progress to ensure everyone stays aligned with project timelines. Project Admins also assist in resource allocation and help resolve administrative issues that may arise, making them a key support for smooth project execution. Regular interaction with various stakeholders means strong organizational and interpersonal skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a Project Admin, and why are they important?

To thrive as a Project Admin, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, multitasking, and problem-solving skills set top candidates apart in this role. These abilities are essential for ensuring projects stay on track, stakeholders are informed, and administrative processes run smoothly.

What is the difference between Project Admin vs Project Coordinator?

AspectProject AdminProject Coordinator
CredentialsTypically requires administrative or project management certifications, such as CAPM or PMPOften holds a bachelor's degree in business, management, or related fields; certifications are common but not mandatory
Work EnvironmentWorks within project teams, supporting project managers and teams in various industriesCoordinates project activities, communicates with stakeholders, and ensures project tasks are on track
Employer & Industry UsageUsed across industries like construction, IT, and marketing; employed by organizations needing project supportCommon in similar industries, focusing on task management and team communication

While both roles support project execution, a Project Admin primarily handles administrative tasks, documentation, and scheduling, whereas a Project Coordinator actively manages project activities, communicates with stakeholders, and ensures project milestones are met. The roles often overlap but differ in scope and focus.

What are Project Admins?

Project Admins, or Project Administrators, are professionals who provide administrative support to project managers and teams throughout the lifecycle of a project. Their responsibilities often include scheduling meetings, maintaining project documentation, tracking progress, managing budgets, and facilitating communication among stakeholders. By handling these essential tasks, Project Admins help ensure that projects run smoothly, stay on schedule, and meet organizational objectives.
What are the most commonly searched types of Project Admin jobs in Virginia? The most popular types of Project Admin jobs in Virginia are:
What cities in Virginia are hiring for Project Admin jobs? Cities in Virginia with the most Project Admin job openings:
What are popular job titles related to Project Admin jobs in VA? For Project Admin jobs in VA, the most frequently searched job titles are:
Project Admin jobs near you
Project Cost Administrator

Project Cost Administrator

ITAC

Richmond, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.
ITAC's purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company's growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.
We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you've come to the right place. At ITAC, you'll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.
This is a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of our clients In Richmond VA. While day-to-day responsibilities will be managed on-site with the client, ITAC provides ongoing support, resources, and benefits as your employer. This position is part-time and hours can range.
Objective
We are seeking a Project Cost Administrator to join our team. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization processes within a dynamic project environment. This individual will play a critical role in ensuring accurate financial reporting and compliance with company standards. The successful candidate should have experience working in capital projects and possess advanced knowledge of SAP and Microsoft Office Suite.
Responsibilities
  • Run spending and purchase order reports in SAP to capture project spending to date and open commitments.
  • Create and manage assets in SAP for capitalization at project completion, including:
    • Asset descriptions, classes (e.g., conveyor, pump, HVAC, building), serial/model numbers, manufacturer details, installation location, and project number.
  • Develop capitalization templates to assist engineers in allocating costs across various assets.
  • Generate SAP capitalization templates for streamlined data entry.
  • Coordinate labor codes and superior work orders for projects requiring PM labor:
    • Request labor codes from PP&E and create superior work orders in SAP.
    • Update Project Builder in SAP with labor codes and work orders.
  • Manage equipment disposal processes:
    • Create Notices of Intent to Dispose (Noids) and Property Disposal Requests (PDRs) in SAP.
    • Distribute Noids via email and route PDRs through DocuSign for approvals.
    • Upload approved PDRs to Finance portals for asset removal from books.
  • Maintain and update Finance's quarterly B&A reports:
    • Ensure engineers provide timely updates and assist with data entry as needed.
  • Investigate and resolve discrepancies in open PDRs and coordinate with Finance and engineers for closure.
  • Provide creative solutions for locating assets in SAP when disposal documentation is incomplete.

Requirements
  • Experience: Minimum of 3-5 years in project cost administration or similar role, preferably in a capital projects environment.
  • Technical Skills: Proficiency in SAP and Microsoft Office Suite (Excel, Word, Email).
  • Strong analytical and organizational skills with exceptional attention to detail.
  • Ability to collaborate effectively with engineers, finance teams, and other stakeholders.
  • Knowledge of asset management and disposal processes.
  • Bachelor's degree in Business, Finance, Engineering, or related field preferred.

Benefits
From internships to seasoned professionals, our growing company provides career opportunities for all levels of experience. We offer our team a comprehensive benefits package and numerous employee incentives. For life's challenges, we also provide our employees and their immediate families with certified chaplains for around-the-clock encouragement and support. Rooted in love, we serve and care for our employees like family. ITAC provides benefits such as
  • Health, Vision, and Dental Insurance
  • 401k & ESOP
  • Life Insurance
  • Short & Long-Term Disability
  • Sick Time Off
  • Paid Time Off
  • Paid Holidays
  • Employee Assistance Program
  • Tuition Reimbursement
  • Professional Development
  • Wellness Program
  • Mentorship Program
  • Safety Incentive Program
  • 24/7 Chaplain Care

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