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Project Admin Jobs in New York (NOW HIRING)

HANNAS MECHANICAL CONTRACTORS INC

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HVAC Mechanical Project Manager

Milltown, NJ · On-site

$110K - $130K/yr

Review quantity takeoffs prepared by Project Administrators for accuracy and completeness * Review and approve submittals, RFIs, and change orders prepared by Project Administrators and ...

CLT Recruiters

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Construction Project Administrator

Queens, NY · On-site

$60K - $80K/yr

A well-established high-end residential construction firm is seeking a detail-oriented Project Administrator to support its project management team with billing, document control, and administrative ...

Forhyre

Project Manager

New York, NY

Proven working experience as a project administrator in the information technology sector * Solid technical background, with understanding or hands-on experience in software development and web ...

CALLAHAN INC

ASSISTANT PROJECT MANAGER 1

White Plains, NY · On-site

$75K - $115K/yr

The APM 1 will also have oversight in managing the Project Administrators on task completion. The APM must exhibit time management skills and prioritize their work based on the daily needs of the ...

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All JobsProject Admin JobsProject Admin Jobs in New York

Project Admin information

See New York salary details

$16

$31

$56

How much do project admin jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for project admin in New York is $31.68, according to ZipRecruiter salary data. Most workers in this role earn between $23.94 and $36.54 per hour, depending on experience, location, and employer.

What is a project admin?

Project Admins, or Project Administrators, are professionals who provide administrative support to project managers and teams throughout the lifecycle of a project. Their responsibilities often include scheduling meetings, maintaining project documentation, tracking progress, managing budgets, and facilitating communication among stakeholders. By handling these essential tasks, Project Admins help ensure that projects run smoothly, stay on schedule, and meet organizational objectives.

How does a project admin typically collaborate with project managers and team members during a project lifecycle?

A Project Admin plays a central role in facilitating communication and coordination among project managers and team members. They often handle scheduling meetings, maintaining project documentation, and tracking task progress to ensure everyone stays aligned with project timelines. Project Admins also assist in resource allocation and help resolve administrative issues that may arise, making them a key support for smooth project execution. Regular interaction with various stakeholders means strong organizational and interpersonal skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a project admin, and why are they important?

To thrive as a Project Admin, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, multitasking, and problem-solving skills set top candidates apart in this role. These abilities are essential for ensuring projects stay on track, stakeholders are informed, and administrative processes run smoothly.

What is the difference between Project Admin vs Project Coordinator?

AspectProject AdminProject Coordinator
CredentialsTypically requires administrative or project management certifications, such as CAPM or PMPOften holds a bachelor's degree in business, management, or related fields; certifications are common but not mandatory
Work EnvironmentWorks within project teams, supporting project managers and teams in various industriesCoordinates project activities, communicates with stakeholders, and ensures project tasks are on track
Employer & Industry UsageUsed across industries like construction, IT, and marketing; employed by organizations needing project supportCommon in similar industries, focusing on task management and team communication

While both roles support project execution, a Project Admin primarily handles administrative tasks, documentation, and scheduling, whereas a Project Coordinator actively manages project activities, communicates with stakeholders, and ensures project milestones are met. The roles often overlap but differ in scope and focus.

How much do project administrators make in the US?

Project administrators in the US typically earn between $45,000 and $75,000 annually, with the median salary around $60,000. Salaries vary based on experience, industry, location, and certifications such as PMP or CAPM, and often include benefits like health insurance and paid time off.

Is a project administrator a good job?

A project administrator is a valuable role that involves coordinating project activities, managing schedules, and supporting team communication. It often requires organizational skills, proficiency with project management tools, and attention to detail, making it suitable for individuals interested in administrative and project coordination work. The job can offer stable employment and opportunities for career growth in various industries.

What are the career paths for project admins?

Project admins can advance to roles such as project manager, program manager, or operations manager by gaining experience, certifications like PMP, and developing leadership skills. They may also specialize in areas like risk management, scheduling, or budgeting to expand their career options within project management or related fields.

What are the most commonly searched types of Project Admin jobs in New York?

The most popular types of Project Admin jobs in New York are:

What are popular job titles related to Project Admin jobs in NY?

For Project Admin jobs in NY, the most frequently searched job titles are:

Project Admin jobs near you
Infographic showing various Project Admin job openings in New York as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $65,894 per year, or $31.7 per hour.

HVAC Mechanical Project Manager

HANNAS MECHANICAL CONTRACTORS INC

Milltown, NJ • On-site

$110K - $130K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

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Job description

Reports to: Chief Operating Officer (COO)

Position Summary
The Mechanical Project Manager is responsible for overseeing assigned projects from pre-construction through closeout. This role involves client relationship management, team coordination, procurement, and ensuring projects are delivered on time, within budget, and to quality standards.

Key Responsibilities

  • Manage client relationships and provide proactive, professional communication throughout the project lifecycle

  • Lead and support project staff assigned to mechanical projects

  • Oversee material procurement and coordinate with suppliers and vendors for pricing and availability

  • Review quantity takeoffs prepared by Project Administrators for accuracy and completeness

  • Review and approve submittals, RFIs, and change orders prepared by Project Administrators and subcontractors

  • Review purchase orders (POs) and subcontractor agreements prior to execution

  • Coordinate with customers to schedule service and maintenance appointments as needed

  • Work closely with Project Administrators to procure custom materials such as valves, meters, and specialty equipment

  • Participate in all phases of projects, including bidding, proposal development, execution, punch lists, and closeout

  • Stay current on market trends, material costs, and competitive conditions to support pricing and decision-making

  • Adapt to evolving processes and support continuous improvement as the company grows

Company Description

HVAC Contractor
Mechanical Contractor
Air Conditioning
Heating Contractor
Electrical Contractor
Plumbing Contractor