Program Coordinator 1 Jobs (NOW HIRING)

Position Details
Position Information
Recruitment/Posting Title
Program Coordinator 1
Job Category
URA-AFT Administrative
Department
Rutgers Climate & Energy Insti
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Rutgers Climate and Energy Institute (RCEI). Reporting to the Director of the Rutgers Climate and Energy Institute (RCEI), the Program Coordinator provides administrative, programmatic, and event coordination support across RCEI initiatives. This includes primary responsibility for the day-to-day administration of graduate programs related to clean energy, including the Graduate Certificate in Clean Energy and the Clean Energy Fellowship.
Among the key duties of the position are the following:

• Maintains collaborative relationships with the School of Graduate Studies and with graduate program administrators across Rutgers-New Brunswick, as well as with faculty, staff, and students involved in RCEI programs.
• Creates and maintains databases of information on graduate students participating in RCEI programs and produces reports as needed to assess program effectiveness.
• Provides logistical and administrative support to graduate students to ensure smooth progression through program requirements.
• Serves as the lead coordinator for RCEI events and programs, including seminars, workshops, large-scale symposia, and the student travel grant program, managing all aspects of planning and execution.
• Develops and manages event timelines and task lists.
• Coordinates venues, catering, and event logistics.
• Manages registration and attendance tracking.
• Supports marketing and communications.
• Coordinates speaker travel and materials.
• Oversees audiovisual and hybrid/virtual event setup.
• Supervises event-day logistics and support staff and manages post-event activities.
• Produces data and written reports to support RCEI programmatic and institutional goals. Contributes to RCEI communications, including website and social media content for the Clean Energy Fellowship/Certificate and other institute initiatives.
• Helps maintain and expand relationships with industry, nonprofit, and government partners in support of RCEI programming.
• Handles routine responsibilities as well as non-routine duties as they arise in support of RCEI operations

FLSA
Nonexempt
Grade
04
Salary Details
Minimum Salary
59893.480
Mid Range Salary
73909.480
Maximum Salary
87925.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience

• Bachelors Degree or an equivalent combination of education and professional experience and a minimum of two years of relevant experience.

Certifications/Licenses
Required Knowledge, Skills, and Abilities

• Prior experience in program coordination, event planning, project management, or administrative support in an academic or professional setting.
• Demonstrated ability to work independently while managing multiple priorities and complex logistics with strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to communicate clearly, proactively, and professionally with a wide range of stakeholders.
• Ability to identify when additional information, clarification, or support is needed and seeking guidance in a timely and effective manner.
• Proven ability to coordinate and execute multi-step projects or events with attention to detail, follow-through, and problem-solving skills.
• Experience with database management, record-keeping, and data tracking, as well as proficiency in standard office and collaboration tools (e.g., spreadsheets, document management systems, and virtual meeting platforms such as Zoom or similar technologies).

Preferred Qualifications

• Familiarity with climate, energy, environmental, or sustainability-related topics.

Equipment Utilized

• Standard office and computing equipment, including computers and printers, as well as software and platforms for document creation, data management, event registration, and virtual meetings (e.g., Excel, Qualtrics, Zoom, Constant Contact).

Physical Demands and Work Environment

• Ability to lift 20 lbs.
• Ability to work in a variety of outdoor environments.

Special Conditions
Posting Details
Posting Number
26ST1202
Posting Open Date
06/09/2026
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Cook (RU-New Brunswick)
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement