Program Assistant Jobs in Worcester, MA (NOW HIRING)

Job Title: Assistant School Age Program Director                                 Department: Childcare

Reports to: School Age Program Director                                               Effective Date: May 2025

Schedule: Full time, Monday through Friday                                         Remote Position: No

Job Summary:

As the Assistant Director – School age you will assist the School Age Program Director in managing program operations in a professional and confidential manner and in a way which incorporates the developmental and culturally sensitive philosophy of the program to ensure the very highest quality of care for children and families and creates an inclusive learning environment for all students. Meet compliance with Department of Early Education and Care requirements, DPH requirements, and health and safety regulations, as well as to ensure cost effective operations.

Supervisory Responsibilities:

• Hire and schedule program staff, including substitute coverage, to meet Department of Early Education and Care requirements.
• Assist with supervising staff: encourage positive staff/child interaction and effective communication among staff; review 90-day evaluations for new employees and annual performance evaluations; provide staff development opportunities.  Develop and complete Individual Professional Development Plans for every early education staff member.
• Provide back-up support to the Director including managing operations, supervising staff, working with parents, problem solving, decision making, and dedicated to building and expanding skills relevant to the role as well as supporting the growth of others on the team.

Duties/Responsibilities:

• Develop curriculum with the School Age Program Director, including Science, Technology, Engineering and Mathematics (S.T.E.M), using appropriate grant guidelines for a multi-site after school program and a summer camp program that fosters a positive inclusive culture that celebrates diversity and encourages collaboration among staff, students and families.
• Utilize and develop an anti-exclusion practice, ensuring all processes, programs, and interactions are welcoming and inclusive.
• Purchase and deliver program materials and curriculum supplies.
• Manage bi-weekly petty cash.
• Work with the Site Coordinators to ensure that a safe environment is created, implemented and maintained in an environment where students can learn and grow at their own pace, interact comfortably with adults, and have the opportunity to participate in a variety of developmentally appropriate activities throughout the center. 
• Develop good relationships with parents and maintain open and consistent communication; an open-door policy which encourages parent visits, family activities and regular parent meetings.
• Work with families in need of intervention and work with the School Age Program Director, make referrals to outside agencies as needed.
• Be the secondary reviewer for income eligible slots and vouchers.
• Assists in developing agenda and facilitating mandatory monthly center meetings.
• Assist in maintaining staff records as per all licensing and YWCA requirements.
• Maintain all records required for licensing and in preparing for licensing accreditation renewal.
• Work with the School Age Director on any grant related items.
• Provide tours and intakes for families.
• Aims to ensure that all students, including those from marginalized or underrepresented groups have equal opportunities to learn and succeed.
• Maintain EEC Professional Qualifications (PQ) Registry
• Work in classrooms as needed to maintain student/teacher ratios at all times.
• Maintain student/teacher ratios at all times.
• Perform other duties as requested.

Required Skills/Abilities:

• Must be at least 21 years of age
• First Aid and CPR certification required.
• Strong communication skills
• Good problem-solving skills
• Ability to work with families and children of diverse cultural backgrounds
• Ability to cooperate with coworkers
• Has reliable transportation and is able to pick up and deliver program materials to sites at least weekly.

Education and Experience:

• Bachelor's degree in education preferred but not required
• Must have at least one year of previous experience working with elementary school aged students

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 30 pounds at times.