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Program Assistant information

See West Virginia salary details

$16.6K

$35.4K

$48.8K

How much do program assistant jobs pay per year?

As of Jun 9, 2026, the average yearly pay for program assistant in West Virginia is $35,396.00, according to ZipRecruiter salary data. Most workers in this role earn between $29,000.00 and $36,800.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in West Virginia? The most popular types of Program jobs in West Virginia are:
What cities in West Virginia are hiring for Program Assistant jobs? Cities in West Virginia with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in West Virginia as of May 2026, with employment types broken down into 2% As Needed, 50% Full Time, 39% Part Time, 8% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $35,396 per year, or $17 per hour.
Program Assistant - School of Music

Program Assistant - School of Music

West Virginia University

Morgantown, WV • On-site

$38K - $48K/yr

Full-time

Medical, Retirement, PTO

Posted 22 days ago

West Virginia University rating

6.9

Company rating: 6.9 out of 10

Based on 61 frontline employees who took The Breakroom Quiz

386th of 535 rated colleges and universities

Job description

Description
The School of Music in the College of Creative Arts and Media at West Virginia University is currently accepting applications for a Program Assistant.
About the Opportunity
The Program Assistant will perform day-to-day operations and administrative duties associated with a large University band program, as well as large ensemble programs for the WVU School of Music including the symphony orchestra, as well as choral and jazz areas. This person will be directly supervised by the Director of Bands, and also work with the Director of the School of Music, other School of Music leadership, and graduate assistants. The successful candidate will be highly skilled in administrative and financial task responsibilities, able to work independently and in partnership with multiple leaders in the College of Creative Arts and Media and will excel at proactively providing support to the Bands, Ensembles, and other music related areas in the WVU School of Music.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
  • 37.5-hour work week
  • 13 paid holidays (staff holiday calendar)
  • 15 annual leave (vacation) days per year or more based on years of service (employee leave)
  • 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

What You'll Do
ADMINISTRATION
  • Serve as the main point-of-contact (i.e. phone calls, emails, scheduled and non-scheduled office visits) relating to the WVU Bands and the other major ensembles.
  • Accurately complete paperwork related to procurement card purchases, purchase orders, employee reimbursements, etc. as needed and submit according to the established guidelines of the EBO, University, or state and federal guidelines. Work closely with the Business Office to ensure the timely, complete and accurate submission of all financial work.
  • Working with the Director of Bands, ensure daily operations within the prescribed budget for the Bands, Ensembles, and other music areas under purview to ensure that budget targets are achieved.
  • Identify appropriate funding sources for expenses. Become well versed in the purpose, use and restrictions of each funding source available to make accurate funding decisions.
  • Track expenses and revenue and make a monthly reconciliation against the college budget for areas under purview.
  • Submit travel pre-approval authorizations to the Director of Bands or his designee as needed and book travel as needed with a university pcard.
  • Assist the band, orchestra, choral and jazz area directors in organizing travel for the WVU Bands. This includes regular and post-season travel for the marching and basketball pep bands, and travel associated with the concert ensembles. This includes, but is not limited to, the booking of buses and hotels, arrangement for meals and/or per diem, and other performance logistics, as well as tracking the financial transactions of each trip, and assuring adherence to budget and proper funding distribution.
  • Interpret university travel regulations for faculty, staff and students, as needed.
  • Submit travel documentation, when needed, for reimbursement after verifying compliance with state and grant regulation, and budget adherence.
  • Trace reimbursement requests through the university and state systems when payment is not received in a reasonable time.
  • Purchase supplies and equipment associated with a large University band program (instruments, uniform parts and accessories, equipment, supplies, music, etc.) using the various acceptable purchasing platforms in the university to place orders, receive, and generate purchase orders.
  • Coordinate the repairs of instruments/equipment and rental of facilities as needed.
  • Assist in the preparation of various recruiting materials for the bands and other ensembles (i.e. social media, flyers, brochures, posters, etc.
  • Create and maintain multimedia for prospective student/parent/guest visits to the band office.
  • Coordinate all mailings associated with the bands including spring marching band auditions, general band information, upcoming band concerts, and other band-sponsored events. Create correspondence and databases related to the various aspects associated with the bands.
  • Coordinate with university food service and/or local vendors to organize, plan and purchase band camp related meals for students and staff as well as home game meals served to the marching band at the stadium. Work with graduate student so that they can facilitate pick up and delivery of meals as needed.
  • Maintain an accurate filing system of all financial transactions, programs, correspondence and other items of importance related to the WVU Band program.
  • Supervise student workers assigned to the band office. Facilitate scheduling and approve timecards.
  • Other duties assigned by either the Director of Bands or the Director of the School of Music.

PROSPECTIVE STUDENT COMMUNICATION
  • Coordinate and arrange student and parent visits that are made through the WVU Visitors Center or those that contact the Band Office directly.
  • Meet and talk with students and families when a director or band graduate student is not available.
  • Provide ample and compelling information regarding all aspects of the bands, including audition procedures.
  • Provide information regarding other aspects of the School of Music such as scholarship opportunities, auditions, concert information, and ensemble participation at off-campus events).

Pay Grade: 13
Qualifications
  • Associate degree in a related field.
  • A minimum of one (1) year of experience involving:
    • Customer service
    • Office management or administrative work
    • Financial transactions, such as general accounting, bookkeeping, monitoring budgets, purchasing, reconciliation, and record keeping
  • Any equivalent combination of related education and/or experience will be considered.
  • All qualifications must be met by the time of employment.

Knowledge, Skills, & Abilities
  • Ability to rapidly acquire a working knowledge of the college and School mission/goals/policies/procedures and to
    interpret and implement these policies in work situations procedures, practices, and protocol.
  • Demonstrated ability to provide exceptional customer service to all stakeholders and interact with the public in a professional and personable manner.
  • Demonstrated ability to maintain confidentiality, discretion and diplomacy.
  • Demonstrated ability to prioritize tasks, determine relative importance of each, set deadlines, and complete projects in
    timely manner.
  • Demonstrated ability to communicate clearly and concisely, both orally and in writing complex information and explain
    policies and procedures to others.
  • Demonstrated ability to communicate both orally and in written fashion with superior professionalism, accuracy and competence.
  • Ability to work occasional evenings and/or weekends as needed according to bands/ensembles schedule.
  • Ability to maintain proper unit attendance and punctuality standards.
  • Ability to work independently, exercising sound judgment to complete tasks without close supervision.
  • Thorough knowledge of correct English, grammar, spelling, punctuation, and sentence structure.
  • Knowledge of (or demonstrated ability to learn) various software programs such as: Apple platforms, Filemaker Pro, Microsoft Office, Excel, 25 Live, Mountaineer Marketplace, Chrome River and MyExpenses systems.
  • Demonstrated office management and multi-tasking skills.
  • Ability to interview, train and manage staff and student employees.
  • Some knowledge of music and musical terms to perform many tasks (such as ordering music and equipment, organizing/filing music, etc.) is helpful.

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