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Program Assistant Jobs in Tennessee (NOW HIRING)

Kona Ice

Assistant Operations Manager

Knoxville, TN

... special events program. Assistant Operations Manager Responsibilities: Assist the owners in ... administrative tasks including but not limited to staffing, logistic, inventory, and marketing ...

Kona Ice

Assistant Operations Manager

Pegram, TN

... special events program. Assistant Operations Manager Responsibilities: Assist the GM in ... administrative tasks including but not limited to staffing, logistic, inventory, and marketing ...

LifeWise Academy

Assistant Program Director

Lebanon, TN · On-site

The Assistant Program Director will serve in a part-time capacity, under the Program Director. If you're interested in this position, apply on the program's webpage. Job Responsibilities: Assist the ...

Kona Ice

Assistant Operations Manager

Pegram, TN · On-site

... special events program. Assistant Operations Manager Responsibilities: Assist the GM in ... administrative tasks including but not limited to staffing, logistic, inventory, and marketing ...

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All JobsProgram Assistant JobsProgram Assistant Jobs in Tennessee

Program Assistant information

See Tennessee salary details

$19.5K

$41.5K

$57.2K

How much do program assistant jobs pay per year?

As of Jun 19, 2026, the average yearly pay for program assistant in Tennessee is $41,497.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,000.00 and $43,100.00 per year, depending on experience, location, and employer.

What is the role of a program assistant?

A program assistant supports the planning, coordination, and execution of programs within an organization. They handle administrative tasks, communicate with stakeholders, and ensure program activities run smoothly, often using tools like spreadsheets and databases. Strong organizational and communication skills are essential for this role.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What jobs pay $2000 a day?

Jobs that can pay $2000 a day typically include high-level consulting, specialized medical professionals like surgeons, senior corporate executives, or certain legal roles such as trial lawyers. These positions often require advanced skills, extensive experience, and sometimes certification or licensure, and they may involve freelance, contract, or consulting work with flexible schedules.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What jobs will no longer exist in 2030?

The Program Assistant role is unlikely to disappear entirely by 2030, but some administrative and data entry jobs may decline due to automation and AI tools. Roles that involve routine tasks are increasingly being replaced by technology, emphasizing the need for skills in digital literacy and adaptability.

What is a program assistant?

A program assistant is a support role responsible for helping plan, coordinate, and implement programs within an organization. They often handle administrative tasks, communicate with participants, and use tools like spreadsheets or databases to track progress. Strong organizational skills and familiarity with office software are typically required for this position.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Tennessee? The most popular types of Program jobs in Tennessee are:
What cities in Tennessee are hiring for Program Assistant jobs? Cities in Tennessee with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Tennessee as of June 2026, with employment types broken down into 49% Full Time, 48% Part Time, and 3% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,497 per year, or $20 per hour.
Assistant Director, NYC Academic Internship Program

Assistant Director, NYC Academic Internship Program

Vanderbilt University

Nashville, TN • On-site

Full-time

Posted 13 days ago

Vanderbilt University rating

7.8

Company rating: 7.8 out of 10

Based on 38 frontline employees who took The Breakroom Quiz

192nd of 538 rated colleges and universities

Job description

Job Description
Position Summary
The Assistant Director of the NYC Academic Internship Program at Vanderbilt University supports the operational and strategic execution of the program. The Assistant Director oversees day-to-day internship operations, employer and student engagement, and program management initiatives that promote high-quality internship experiences and successful student placement. This role ensures that internship workflows, application processes, employer partnerships, and student communications are delivered at a high standard. The Assistant Director reports to the Director of the NYC Academic Internship Program (in NYC), this position is based in Nashville, TN. This is a full-time, exempt, benefits-eligible role.
About the Work Unit
The Career Advancement and Engagement (CAE) division at Vanderbilt University is strategically prioritizing career empowerment to unlock new opportunities and success on campus and beyond.
Vanderbilt University-New York City is a Vanderbilt campus in the heart of New York City that was established to expand Vanderbilt's educational, research and community engagement in one of the world's most vibrant cities. The campus offers undergraduate semester programs and a one-year Master's of Science in Business and Technology program, linking students to New York's diverse industries. In addition to academic programming, the campus hosts a range of alumni and community
events, executive education workshops and university initiatives.
The Undergraduate Semester Vanderbilt University-New York City Academic Internship Program connects leading companies and organizations with talented Vanderbilt students.
Key Functions and Expected Performance
  • Internship Program Operations and Project Management
    • Manage the operational execution of the NYC Academic Internship Program, including internship postings, application processes, interview scheduling, and student placement workflows.
    • Oversee, track, manage and post internship posting management in Handshake.
    • Develop and maintain program workflows, timelines, and standard operating procedures to ensure consistent program delivery and scalability.
    • Work with the Director, Vanderbilt schools and colleges, and the NYC team to implement standardized frameworks for internship roles, selection, learning outcomes, and evaluation practices that support successful student placement.
  • Data Management, Reporting, and Program Analytics
    • Serve as the primary lead for the program's CRM and data systems, ensuring accurate tracking of employer engagement, student participation, and internship placements.
    • Develop and maintain program dashboards, reports, and analytics that track key metrics related to program participation, outcomes, and growth.
    • Support program assessment and continuous improvement by analyzing program data and preparing insights that inform program planning and decision-making.
  • Employer Partnership Operations
    • Partner with program leadership to operationalize employer onboarding, internship role intake, and placement coordination.
    • Maintain systems that track employer engagement, internship capacity, and role quality to ensure alignment with program standards and student demand.
    • Support employer engagement initiatives, including communications, networking events, and recognition efforts, through logistical coordination and reporting.
    • Coordinate employer communications related to internship timelines, recruitment processes, interview scheduling, and program expectations in partnership with program leadership.
    • Collaborate with employer partners to support internship readiness by sharing guidance on student preparation, program expectations, and effective internship supervision practices.
    • Ensure employer partners receive clear operational guidance and logistical support throughout the internship recruitment, interview, and placement process to facilitate a smooth and effective hiring experience.
  • Student Communication, Preparation, and Program Experience
    • Manage the NYC Academic Internship Program shared inbox and respond to student, employer, and partner inquiries in a timely and professional manner.
    • Manage student-facing communications related to program timelines, application processes, interview preparation, and internship expectations.
    • Coordinate student preparation resources that support internship readiness and successful participation in professional environments.
    • Ensure students receive clear guidance and operational support throughout the internship application, interview, and placement process.
  • Program Strategy Support and Cross-Campus Coordination
    • Support the Director in implementing program strategy by translating strategic priorities into operational plans and program processes.
    • Coordinate with Vanderbilt schools, colleges, and administrative partners to ensure consistent implementation of program policies and internship frameworks.
    • Prepare program updates, reports, and assessment summaries that inform program evaluation and strategic planning.

Supervisory Relationships
This position does not have supervisory responsibility and reports administratively and functionally to the Director of Internships.
Education and Certifications
  • Bachelor's degree required.
  • Master's degree in Higher Education, Business Administration, Student Affairs, or a related field strongly preferred.

Experience and Skills
  • 5 years of experience in internship program management, higher education student support, or related professional program operations is preferred.
  • Prior experience in higher education or within a large, complex organization is preferred.
  • Demonstrated experience managing complex program workflows, coordinating cross-campus initiatives, or supporting multiple stakeholders is preferred.
  • Strong project management skills and experience with operational systems or CRM tools, such as Salesforce are preferred.
  • Ability to manage multiple priorities in a fast-paced, dynamic environment is preferred.
  • Strong communication, problem-solving, and collaboration skills with diverse student populations and external partners are preferred.
  • Experience with internship or student engagement platforms, such as Handshake, Simplicity, or similar systems, is preferred.
  • Demonstrated ability to take initiative in a dynamic environment, apply an entrepreneurial mindset, develop practical solutions, and execute operational priorities that support program delivery and growth.

About Us
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

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