Payroll Assistant Jobs in Springfield, MA (NOW HIRING)

Payroll Specialist

USA Waste and Recycling

USA Waste and Recycling, Inc

Position Summary:

The Payroll Specialist is responsible for the accurate and timely processing of payroll for 10 companies and 2,000 employees, while providing direct support to the Payroll Manager within the Payroll/Human Resources department, as well as collaborating closely with the Finance team. This is an in-person position based in our Headquarters in Enfield, CT.

Why USA Waste and Recycling

• 401 (K), Roth, and Profit Sharing/Match Plans.
• Competitive Salaries.
• Comprehensive medical, dental, and vision insurance.
• FSA Eligibility.
• Telehealth and Mental Health support.
• Life insurance options include a 100% employer funded option.
• Employee Assistance Program.
• Training and development opportunities with a growing, family-owned company.

Your Role:

• Process payroll actions, audit timecards, and ensure all supporting documentation is promptly scanned into personnel files.
• Perform accurate, timely, and efficient payroll processing, including payroll reports and check distribution for multiple companies.
• Prepare and process weekly payroll reports, including hours worked, salaries, commissions, and timesheets.
• Manage payroll-related deductions, including benefits, garnishments, and taxes.
• Calculate and reconcile direct deposits, 401(k) contributions, and payroll adjustments.
• Assist with retroactive pay calculations and other payroll adjustments.
• Assist with audits and provide required payroll documentation.
• Support payroll reconciliation before transmission and validate finalized payroll reports.
• Conduct periodic internal audits to ensure data accuracy and identify potential system or process issues; assist with year-end processing (W-2s) and OSHA hour reporting requirements.
• Respond to employee inquiries regarding pay, deductions, and payroll policies.
• Set up and manage benefit deductions during open enrollment.
• Share joint responsibility with the Finance team for payroll-related financial processes, including coordination, accuracy, and compliance with company standards and regulations.
• Maintain consistent, reliable attendance in accordance with company policies and applicable federal, state, and local regulations, including Americans with Disabilities Act (ADA) and the Family and Medical Leave Act (FMLA).
• Adapt to evolving responsibilities and support additional duties as business needs change.

Your Skills:

• Working knowledge of payroll processes and basic accounting principles.
• Strong attention to detail with a high degree of accuracy.
• Proficiency in basic mathematical calculations, including percentages, sums, and averages.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build effective working relationships. Effective time management skills with the ability to prioritize and manage stress in a fast-paced environment.
• Proactive, organized, and self-motivated, with the ability to think critically and work independently.
• Strong problem-solving skills and a continuous improvement mindset.
• Ability to collaborate effectively across departments and functional teams.
• Energetic, adaptable, and eager to learn.

Requirements:

• Payroll experience with working knowledge of payroll taxes and liabilities.
• Multi-state payroll experience preferred.
• Minimum of 1-year of recent accounting experience in an office environment.
• Experience with accounting software and strong Excel skills.

This Position Features:

• Family-Oriented Environment
• Excellent Benefits and Bonus Potential

Physical Demands:

Listed below are key points regarding the job's environmental demands and work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) for most of the workday.
• Required to exert physical effort in handling objects less than 30 pounds rarely.
• This position requires on-site presence at our Enfield, CT, location; remote work arrangements are unavailable for this role.
• The schedule is Monday-Friday for 40 hours.
• Local travel

Our Story

USA Waste is at the forefront of waste hauling and processing, innovating at every step to deliver safe, efficient, and sustainable residential and commercial services. What began with a single truck has grown into a 10-company and 2,000-person workforce operating across five states, all united by a shared commitment to service, innovation, and environmental responsibility.

From building the country's largest state-of-the-art recycling facility to powering our buildings with solar energy and fueling our fleet with all-American natural gas, we continuously invest in smarter solutions for our customers, our communities, and our planet.

Our story began in 1974 when founder Guy "Sonny" Antonacci and his wife, Mary Ann, launched Somers Sanitation in their hometown of Somers, Connecticut. Today, three generations of family leadership, supported by a talented and dedicated team, continue to drive our companies forward. While our fleet, facilities, and services have grown significantly, we remain grounded in the same principle that started it all: delivering exceptional service through innovation.

Together, we're taking big leaps to remain at the forefront of sustainability and operational excellence.

Some see waste. We see possibilities. Join a team that's building the future of sustainable waste solutions.

USA Waste and Recycling, Inc. EEO Statement: The Company is committed to and supports equal employment opportunity and affirmative action to all employees and applicants. Equal employment opportunity means equal treatment of employees and applicants without regard to the following legally-protected characteristics: race, color, religion, creed, sex (gender identity), pregnancy (including childbirth and related medical conditions), sexual orientation, marital status, national origin, ancestry, age, medical condition, genetic information (including characteristics and testing), veteran status, physical or mental disability status or any other legally-protected status.