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Parts Administrator Jobs (NOW HIRING)

Campbell Supply Company

Parts Administrator

Newark, NJ · On-site

$16 - $22/hr

Parts Administrator Campbell Supply Company -- Newark, NJ Part-Time | On-site | Parts Department Monday - Friday | Flexible 8a-12p or 1p-4p About Us Campbell Supply Company is a leading commercial ...

Campbell Supply Company

Parts Administrator

Newark, NJ · On-site

$16 - $22/hr

Parts Administrator Campbell Supply Company -- Newark, NJ Part-Time | On-site | Parts Department Monday - Friday | Flexible 8a-12p or 1p-4p About Us Campbell Supply Company is a leading commercial ...

Kelly Services

Parts Administrator

Geneva, NY

$20/hr

We're seeking an Parts Administrator to work at a leading organization onsite in Geneva, NY. This This opportunity could be the one you've been looking for. Hourly rate of $20.00 per hour, temp-hire.

Kelly Services

Parts Administrator

Geneva, NY

$20/hr

We're seeking an Parts Administrator to work at a leading organization onsite in Geneva, NY. This This opportunity could be the one you've been looking for. Hourly rate of $20.00 per hour, temp-hire.

GFL Environmental

Parts Administrator

Lynchburg, VA · On-site

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to ...

Husqvarna Group

Parts Administrator

Reno, NV

We are continuously accepting applications The Technical Services Team supports our Dealer and Retailer channels by resolving issues with our products and warranty. Entry level Parts Administrator ...

GFL Environmental

Parts Administrator

Shawnee, OK · On-site

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will also provide ...

GFL Environmental

Parts Administrator

Kalkaska, MI · On-site

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to ...

GFL Environmental

Parts Administrator

Shawnee, OK · On-site

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will also provide ...

Husqvarna Group

Parts Administrator

Charlotte, NC

We are continuously accepting applications The Technical Services Team supports our Dealer and Retailer channels by resolving issues with our products and warranty. Entry level Parts Administrator ...

Husqvarna Group

Parts Administrator

Austin, TX

We are continuously accepting applications The Technical Services Team supports our Dealer and Retailer channels by resolving issues with our products and warranty. Entry level Parts Administrator ...

Royal Oak

Parts Administrator

Salem, MO · On-site

The Parts Administrator is responsible for ensuring that proper stock levels are maintained to meet manufacturing's requirements. Job Responsibilities: * Maintaining critical spares * Obtaining ...

Adecco

Parts Administrator

Geneva, NY

$20 - $22/hr

Adecco is currently hiring a Parts Administrator for a growing service and operations team. This position is ideal for someone with strong organizational skills, administrative experience, and the ...

Husqvarna Group

Parts Administrator

Charlotte, NC · On-site +1

We are continuously accepting applications The Technical Services Team supports our Dealer and Retailer channels by resolving issues with our products and warranty. Entry level Parts Administrator ...

GFL Environmental

Parts Administrator

Springfield, MO · On-site

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to ...

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Parts Administrator information

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How much do parts administrator jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for parts administrator in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Parts Administrator, and why are they important?

To thrive as a Parts Administrator, you need strong organizational skills, attention to detail, and a solid understanding of inventory management, often supported by a high school diploma or equivalent. Familiarity with inventory management software, ERP systems, and standard office tools like Excel is commonly required. Excellent communication, customer service, and problem-solving skills help you coordinate effectively with suppliers, technicians, and customers. These abilities ensure efficient parts operations, accurate record-keeping, and high customer satisfaction in a fast-paced environment.

What does a Parts Administrator do?

A Parts Administrator is responsible for managing the inventory, ordering, and distribution of parts within an organization, typically in automotive, manufacturing, or repair industries. They ensure that the right parts are available when needed, process orders, maintain records, and coordinate with suppliers and technicians. Their role is crucial for minimizing downtime and ensuring efficient operations by keeping track of stock levels and handling administrative paperwork related to parts procurement and usage.

What Does a Parts Administrator Do?

A parts administrator is responsible for keeping track of inventory, and ordering and purchasing parts for customers. In this career, you may need to coordinate pick up or delivery of parts from one factory to another, or directly to the customer. Parts administrators often work with automotive parts, but there are various types of businesses that process parts requests from customers. Some of your responsibilities may include dealing with warranty claims and processing returns. Your duties may include administrative tasks such as billing and crediting customers, answering phone calls and responding to emails, and resolving any customer complaints.

What is the difference between Parts Administrator vs Parts Coordinator?

AspectParts AdministratorParts Coordinator
CredentialsHigh school diploma; certifications like ASE or inventory managementHigh school diploma; certifications similar to Parts Administrator
Work EnvironmentOffice setting, inventory management, data entryOffice and warehouse, coordinating parts supply and logistics
Employer & Industry UsageAutomotive, machinery, manufacturingAutomotive, heavy equipment, manufacturing

Both roles involve managing parts inventory, but Parts Administrators focus more on data entry, record keeping, and administrative tasks, while Parts Coordinators handle logistics, supply chain coordination, and communication with vendors. The roles often overlap, but the Coordinator role emphasizes coordination and logistics more heavily.

What are some common challenges faced by Parts Administrators and how can they be managed effectively?

Parts Administrators often face challenges such as ensuring accurate inventory tracking, managing urgent orders, and coordinating with multiple departments or suppliers. Effective organization, strong attention to detail, and clear communication with both internal teams and vendors are key to overcoming these obstacles. Utilizing inventory management software and staying proactive about stock levels can help prevent shortages or delays. Building positive relationships with suppliers and regularly updating records also contribute to smoother operations.
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What states have the most Parts Administrator jobs? States with the most job openings for Parts Administrator jobs include:
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Parts Administrator jobs near you
Infographic showing various Parts Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,688 per year, or $20 per hour.
Parts Administrator

Parts Administrator

Campbell Supply Company

Newark, NJ • On-site

$16 - $22/hr

Part-time

PTO

Posted 12 days ago

Job description

Parts Administrator

Campbell Supply Company — Newark, NJ
Part-Time | On-site | Parts Department
Monday - Friday | Flexible 8a-12p or 1p-4p

About Us

Campbell Supply Company is a leading commercial and emergency vehicle dealership with multiple locations across New Jersey and New York. We pride ourselves on delivering responsive service, dependable parts support, and a customer-first experience. Our Parts team plays a vital role in keeping our customers and internal service departments running efficiently.

Job Summary

The Parts Administrator provides administrative and operational support to the Parts Department by managing documentation, inventory records, billing support, and customer service inquiries. This role is ideal for an organized, detail-oriented individual looking for a part-time position with a flexible weekday schedule. The Parts Administrator helps ensure accuracy, organization, and communication throughout daily parts operations.

Responsibilities
  • Sort and process pick tickets to ensure accurate and timely billing
  • Receive and verify parts into inventory, confirming quantities, pricing, and part numbers
  • Monitor and follow up on purchase orders and backorders
  • Organize and maintain parts documentation, freight papers, and invoices
  • Provide customer service support, including invoice, credit, and core documentation requests
  • Coordinate with returns and core departments to process credits and adjustments
  • Assist with delivery route tracking and confirmation as needed
  • Work with accounting to obtain and supply vendor invoices
  • Log dealer invoices and provide documentation to service and warranty teams
  • Support a clean, organized, and efficient parts department environment
Qualifications
  • High school diploma or equivalent preferred
  • Previous administrative, parts, or inventory experience preferred
  • Strong organizational skills with high attention to detail
  • Proficiency with Microsoft Office (Word, Excel, Outlook)
  • Ability to learn internal dealership or inventory management systems
  • Strong communication and customer service skills
  • Ability to work independently and as part of a team
Key Competencies
  • Attention to Detail & Accuracy
  • Inventory and Documentation Management
  • Customer Service & Professional Communication
  • Time Management & Prioritization
  • Problem-Solving & Follow-Through
Physical Requirements
  • Primarily office and parts-counter environment
  • Frequent computer and paperwork handling
  • Occasional standing, walking, and light lifting
  • Ability to lift up to 50 lbs with assistance when required
Why Join Campbell Supply?

  • Competitive hourly pay

  • Paid time off and holidays

  • Ongoing training and career growth opportunities

Schedule
  • Part-time
  • Monday–Friday
  • Flexible shift: 8:00 AM–12:00 PM or 1:00 PM–4:00 PM
Work Location

  • On-site at Campbell Supply Company - Newark, NJ

How to Apply

Apply directly through Indeed by submitting your resume.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classifies in this position.