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Parts Administrator Jobs (NOW HIRING)

PK Contracting

Parts-Shop Administrator

Kalamazoo, MI · On-site

$22 - $28/hr

Parts/Shop Administrator PK Contracting - Kalamazoo Division Pay: Hourly from $22.00-$28.00 DOE Position Summary The Parts/Shop Administrator is responsible for coordinating parts procurement ...

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Parts Administrator information

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How much do parts administrator jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for parts administrator in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $22.12 per hour, depending on experience, location, and employer.

What does a parts administrator do?

A Parts Administrator is responsible for managing the inventory, ordering, and distribution of parts within an organization, typically in automotive, manufacturing, or repair industries. They ensure that the right parts are available when needed, process orders, maintain records, and coordinate with suppliers and technicians. Their role is crucial for minimizing downtime and ensuring efficient operations by keeping track of stock levels and handling administrative paperwork related to parts procurement and usage.

What does a parts administrator do?

A parts administrator is responsible for keeping track of inventory, and ordering and purchasing parts for customers. In this career, you may need to coordinate pick up or delivery of parts from one factory to another, or directly to the customer. Parts administrators often work with automotive parts, but there are various types of businesses that process parts requests from customers. Some of your responsibilities may include dealing with warranty claims and processing returns. Your duties may include administrative tasks such as billing and crediting customers, answering phone calls and responding to emails, and resolving any customer complaints.

What are some common challenges faced by parts administrators and how can they be managed effectively?

Parts Administrators often face challenges such as ensuring accurate inventory tracking, managing urgent orders, and coordinating with multiple departments or suppliers. Effective organization, strong attention to detail, and clear communication with both internal teams and vendors are key to overcoming these obstacles. Utilizing inventory management software and staying proactive about stock levels can help prevent shortages or delays. Building positive relationships with suppliers and regularly updating records also contribute to smoother operations.

What is the difference between Parts Administrator vs Parts Coordinator?

AspectParts AdministratorParts Coordinator
CredentialsHigh school diploma; certifications like ASE or inventory managementHigh school diploma; certifications similar to Parts Administrator
Work EnvironmentOffice setting, inventory management, data entryOffice and warehouse, coordinating parts supply and logistics
Employer & Industry UsageAutomotive, machinery, manufacturingAutomotive, heavy equipment, manufacturing

Both roles involve managing parts inventory, but Parts Administrators focus more on data entry, record keeping, and administrative tasks, while Parts Coordinators handle logistics, supply chain coordination, and communication with vendors. The roles often overlap, but the Coordinator role emphasizes coordination and logistics more heavily.

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Parts Administrator jobs near you
Infographic showing various Parts Administrator job openings in the United States as of September 2026, with employment types broken down into 83% Full Time, 13% Part Time, 2% Contract, and 2% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $41,688 per year, or $20 per hour.

Parts Accounts Payable

Fort Myers, FL • On-site

AutoNation Toyota Fort Myers
See more jobs at AutoNation Toyota Fort Myersexternal

Full-time

Re-posted 14 days ago

Job description

Position Overview

The Retail Parts Administrator assists technicians and retail parts customers.

What are the day-to-day responsibilities?

  • Assist customers in the selection and purchase of required parts, offer specials, and ensure that the customer is made aware of the full product line
  • Assist in maintaining parts bins and shelves in an orderly fashion
  • Ensure that all charge sales are signed by customers
  • Present all customers with the appropriate copy of the invoice
  • Assist in monthly parts returns
  • Keep current on new products and product updates
  • Determine availability and provide necessary information for out-of-stock parts and secure approval for special and/or emergency orders by Parts Manager
  • Assist with the maintenance of the parts catalog, price schedule, and other technical information and bulletins to include electronic cataloging
  • List and price out parts on repair orders and shop tickets
  • File Parts Department copies of invoices and purchase orders daily
  • Obtain time requirements from technicians and Service Advisors to ensure customer time frames are met

What are the requirements for this job?

  • High School diploma or equivalent
  • Excellent oral and written communication skills
  • Two years of previous parts experience
  • 10-Key and/or Alpha-Numeric Data Entry Skills
  • Ability to read and comprehend instructions and information
  • Must have a valid Driver's License