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Parts Administrator Jobs (NOW HIRING)

Southern States Equipment

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Parts and Warranty Administrator

Longview, TX · On-site

Position Summary The Parts and Warranty Administrator supports the service department by coordinating parts procurement, tracking inventory, and managing equipment warranty claims. This role works ...

Honolulu Disposal Service Inc

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Parts and Inventory Administrator

Honolulu, HI · On-site

$55K - $70K/yr

Honolulu Disposal Service is seeking an experienced Parts and Inventory Administrator to join our growing team. This position will be responsible for overseeing daily tasks in Honolulu Disposal ...

Dawes Rigging & Crane Rental, Inc.

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Parts & Service Department Administrator

Madison, WI · On-site

$22 - $25/hr

Parts & Service Department Administrator Dawes Rigging & Crane Rental Madison, WI - 53718 Position Summary Dawes Rigging & Crane Rental, located in Madison, WI is seeking a Parts & Service Department ...

Honolulu Disposal Service Inc

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Parts and Inventory Administrator

Honolulu, HI · On-site

$55K - $70K/yr

Honolulu Disposal Service is seeking an experienced Parts and Inventory Administrator to join our growing team. This position will be responsible for overseeing daily tasks in Honolulu Disposal ...

Personnel Staffers

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Admin for Parts Department

Washington, PA · On-site

$18/hr

Admin for Parts Department - Client in Washington is looking for someone to assist the parts manager and parts technician. Monday through Friday 9:00 AM to 4:30 PM or flexibility for part time hours.

New

Accel Talent Group

Parts Warehouse Admin

Washington, DC · On-site

$18 - $22/hr

The Parts Warehouse Admin plays a critical role in supporting daily warehouse operations by managing parts flow, returns, and warranty processes. This position operates directly within the warehouse ...

AutoNation

The RetailParts Administrator assiststechnicians and retail parts customers. What are the day-to-day responsibilities? * Assist customers in the selection and purchase of required parts, offer ...

Flexicrew Technical Services (FTS)

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Admin - Spare Parts

Kenner, LA · On-site

$16 - $18.50/hr

... parts logistics, stock transfers, and shipment tracking. • Communicate with customers, vendors, shop personnel, and other departments regarding parts and inventory needs. • Receive freight ...

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Parts Administrator information

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How much do parts administrator jobs pay per hour?

As of Jun 14, 2026, the average hourly pay for parts administrator in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Parts Administrator, and why are they important?

To thrive as a Parts Administrator, you need strong organizational skills, attention to detail, and a solid understanding of inventory management, often supported by a high school diploma or equivalent. Familiarity with inventory management software, ERP systems, and standard office tools like Excel is commonly required. Excellent communication, customer service, and problem-solving skills help you coordinate effectively with suppliers, technicians, and customers. These abilities ensure efficient parts operations, accurate record-keeping, and high customer satisfaction in a fast-paced environment.

What does a Parts Administrator do?

A Parts Administrator is responsible for managing the inventory, ordering, and distribution of parts within an organization, typically in automotive, manufacturing, or repair industries. They ensure that the right parts are available when needed, process orders, maintain records, and coordinate with suppliers and technicians. Their role is crucial for minimizing downtime and ensuring efficient operations by keeping track of stock levels and handling administrative paperwork related to parts procurement and usage.

What Does a Parts Administrator Do?

A parts administrator is responsible for keeping track of inventory, and ordering and purchasing parts for customers. In this career, you may need to coordinate pick up or delivery of parts from one factory to another, or directly to the customer. Parts administrators often work with automotive parts, but there are various types of businesses that process parts requests from customers. Some of your responsibilities may include dealing with warranty claims and processing returns. Your duties may include administrative tasks such as billing and crediting customers, answering phone calls and responding to emails, and resolving any customer complaints.

What is the difference between Parts Administrator vs Parts Coordinator?

AspectParts AdministratorParts Coordinator
CredentialsHigh school diploma; certifications like ASE or inventory managementHigh school diploma; certifications similar to Parts Administrator
Work EnvironmentOffice setting, inventory management, data entryOffice and warehouse, coordinating parts supply and logistics
Employer & Industry UsageAutomotive, machinery, manufacturingAutomotive, heavy equipment, manufacturing

Both roles involve managing parts inventory, but Parts Administrators focus more on data entry, record keeping, and administrative tasks, while Parts Coordinators handle logistics, supply chain coordination, and communication with vendors. The roles often overlap, but the Coordinator role emphasizes coordination and logistics more heavily.

What are some common challenges faced by Parts Administrators and how can they be managed effectively?

Parts Administrators often face challenges such as ensuring accurate inventory tracking, managing urgent orders, and coordinating with multiple departments or suppliers. Effective organization, strong attention to detail, and clear communication with both internal teams and vendors are key to overcoming these obstacles. Utilizing inventory management software and staying proactive about stock levels can help prevent shortages or delays. Building positive relationships with suppliers and regularly updating records also contribute to smoother operations.
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Parts Administrator jobs near you
Infographic showing various Parts Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,688 per year, or $20 per hour.
Parts and Warranty Administrator

Parts and Warranty Administrator

Southern States Equipment

Longview, TX • On-site

Full-time

Medical, Dental, Vision, PTO

Posted 13 days ago

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Job description

Company Description

With over 75 years of combined experience, Southern States Equipment delivers expert, reliable, and customer-first service to keep your projects moving. Locally owned and operated, we serve Arkansas, Texas, Louisiana, and Mississippi with branches in Little Rock, Longview, Shreveport, and Monroe. As a leading equipment rental and retail sales provider, we partner with top manufacturers to offer the latest models and cutting-edge technology. Our frequent fleet updates ensure maximum reliability and efficiency. Beyond equipment, we provide exceptional service with 24/7 support and skilled field technicians at every location— keeping your projects on schedule and within budget.


Position Summary

The Parts and Warranty Administrator supports the service department by coordinating parts procurement, tracking inventory, and managing equipment warranty claims. This role works closely with technicians, vendors, and management to ensure timely repairs and accurate documentation.


• Benefits (Health, Dental & Vision) & PTO


Key Responsibilities

  • Order parts for equipment repairs and preventive maintenance.
  • Track parts orders, deliveries, and backorders to minimize equipment downtime.
  • Maintain accurate records of parts purchases and inventory levels.
  • Coordinate with vendors regarding pricing, availability, and returns.
  • Review repairs to determine warranty eligibility.
  • Prepare, submit, and track manufacturer warranty claims.
  • Maintain documentation related to parts usage, service work orders, and warranties.
  • Assist the service department with administrative tasks and reporting as needed.


Skills

  • Detail-oriented with strong documentation skills
  • Ability to manage multiple tasks in a fast-paced environment
  • Effective communication with vendors and internal teams