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Parts Administrator Jobs (NOW HIRING)

Whaley Foodservice

Parts Administrator

Jacksonville, FL · On-site

$19 - $23/hr

The Parts Administrator supports branch operations while meeting the daily, weekly and monthly parts and inventory needs of the branch office. RESPONSIBILITIES: * Answers high volume of incoming ...

New

Whaley Foodservice

Parts Administrator

Jacksonville, FL

$19 - $23/hr

The Parts Administrator supports branch operations while meetingthe daily, weekly and monthly parts and inventory needs of the branch office. RESPONSIBILITIES: * Answers high volume of incoming ...

New

Kelly Services

Parts Administrator

Cypress, CA · On-site

$27/hr

Parts Administrator Cypress, California Day Shift: Tuesday - Saturday 8:00am - 5:00pm Pay starts at $27/hr +/- DOE W2 Benefits (medical, dental, vision) + paid holidays paid vacation Job Overview:

Adecco

Parts Administrator

Geneva, NY · On-site

$20 - $22/hr

Adecco is currently hiring a Parts Administrator for a growing service and operations team. This position is ideal for someone with strong organizational skills, administrative experience, and the ...

Kelly Services

Parts Administrator

Cypress, CA · On-site

$27/hr

Parts Administrator Cypress, California Day Shift: Tuesday - Saturday 8:00am - 5:00pm Pay starts at $27/hr +/- DOE W2 Benefits (medical, dental, vision) + paid holidays paid vacation Job Overview:

Kelly Services

Parts Administrator

South Burlington, VT · On-site

$25/hr

Parts Administrator S. Burlington, Vermont Day Shift: Tuesday - Saturday (approx 8am-5pm) Hourly pay starts at $25/hr Benefits (medical, dental, vision) + Paid Time Off/Paid Holidays Responsibilities:

latruck

Parts Administrator - Fontana, CA

Fontana, CA · On-site

$20 - $26/hr

The Parts Administrator at Velocity Vehicle Group plays a crucial role in maintaining inventory control and ensuring efficient operations within our parts department. We are seeking an organized and ...

Atlas Copco

Parts Administrator

Fairfield, NJ · On-site

$57K - $87K/yr

We are looking for a Parts and Aftermarket Administrator to join our Service Team on our journey for a better tomorrow. Your role Your mission is to sell and process parts for air compressors. You ...

STRATUS AVIATION LLC

Parts Administrator

Blue Bell, PA · On-site

$25 - $35/hr

Parts & Warranty Manager Company: flyADVANCED Reports To: Director of Maintenance Compensation: $25-$35 per hour, based on experience Position Summary flyADVANCED is seeking an organized and detail ...

Gabrielli Truck Sales

Parts Admin

Monticello, NY · On-site

$20 - $25/hr

The Parts Administrator will assist with paperwork, filing, answering phones, supporting the front and back parts counters, and ensuring the department operates efficiently. Key Responsibilities

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How much do parts administrator jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for parts administrator in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Parts Administrator, and why are they important?

To thrive as a Parts Administrator, you need strong organizational skills, attention to detail, and a solid understanding of inventory management, often supported by a high school diploma or equivalent. Familiarity with inventory management software, ERP systems, and standard office tools like Excel is commonly required. Excellent communication, customer service, and problem-solving skills help you coordinate effectively with suppliers, technicians, and customers. These abilities ensure efficient parts operations, accurate record-keeping, and high customer satisfaction in a fast-paced environment.

What does a Parts Administrator do?

A Parts Administrator is responsible for managing the inventory, ordering, and distribution of parts within an organization, typically in automotive, manufacturing, or repair industries. They ensure that the right parts are available when needed, process orders, maintain records, and coordinate with suppliers and technicians. Their role is crucial for minimizing downtime and ensuring efficient operations by keeping track of stock levels and handling administrative paperwork related to parts procurement and usage.

Is parts management a good career?

Parts management is a stable career that involves overseeing inventory, ordering supplies, and coordinating with suppliers, often requiring organizational and communication skills. It can offer opportunities for advancement and may involve working in automotive, manufacturing, or logistics industries, sometimes with certifications or software proficiency. Overall, it can be a rewarding career for those interested in supply chain operations.

What is a parts admin?

A parts administrator is responsible for managing inventory, processing orders, and maintaining records of parts and supplies in a company or workshop. They often use inventory management software and need strong organizational skills to ensure parts are available when needed. The role supports efficient operations in industries like automotive, manufacturing, or repair services.

What is the role of a parts administrator?

A parts administrator manages inventory, processes orders, and maintains records of parts and supplies in a company or workshop. They often use inventory management software and coordinate with suppliers and technicians to ensure the availability of necessary parts. Attention to detail and organizational skills are essential for this role.

What Does a Parts Administrator Do?

A parts administrator is responsible for keeping track of inventory, and ordering and purchasing parts for customers. In this career, you may need to coordinate pick up or delivery of parts from one factory to another, or directly to the customer. Parts administrators often work with automotive parts, but there are various types of businesses that process parts requests from customers. Some of your responsibilities may include dealing with warranty claims and processing returns. Your duties may include administrative tasks such as billing and crediting customers, answering phone calls and responding to emails, and resolving any customer complaints.

What is the highest paying administrative job?

The highest paying administrative jobs are often executive assistant roles supporting top executives, office managers in large corporations, or administrative directors. These positions typically require extensive experience, strong organizational skills, and sometimes specialized certifications, with salaries varying based on industry and location.

What is the difference between Parts Administrator vs Parts Coordinator?

AspectParts AdministratorParts Coordinator
CredentialsHigh school diploma; certifications like ASE or inventory managementHigh school diploma; certifications similar to Parts Administrator
Work EnvironmentOffice setting, inventory management, data entryOffice and warehouse, coordinating parts supply and logistics
Employer & Industry UsageAutomotive, machinery, manufacturingAutomotive, heavy equipment, manufacturing

Both roles involve managing parts inventory, but Parts Administrators focus more on data entry, record keeping, and administrative tasks, while Parts Coordinators handle logistics, supply chain coordination, and communication with vendors. The roles often overlap, but the Coordinator role emphasizes coordination and logistics more heavily.

What are some common challenges faced by Parts Administrators and how can they be managed effectively?

Parts Administrators often face challenges such as ensuring accurate inventory tracking, managing urgent orders, and coordinating with multiple departments or suppliers. Effective organization, strong attention to detail, and clear communication with both internal teams and vendors are key to overcoming these obstacles. Utilizing inventory management software and staying proactive about stock levels can help prevent shortages or delays. Building positive relationships with suppliers and regularly updating records also contribute to smoother operations.
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Parts Administrator jobs near you
Infographic showing various Parts Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $41,688 per year, or $20 per hour.
Parts Administrator

Parts Administrator

Whaley Foodservice

Jacksonville, FL • On-site

$19 - $23/hr

Full-time

Medical, Dental, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Whaley Foodservice rating

8.1

Company rating: 8.1 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

51st of 238 rated repair and maintenance companies

Job description

***HIRING IMMEDIATELY!!!**** 
Whaley Foodservice, LLC is one of the largest commercial kitchen equipment repair service companies in the Southeast comprised of over 600 employees located across 31 geographically dispersed locations.
Visit "Whaley Careers" to find your place to grow.
www.whaleyfoodservice.com/careers
Pay Rate: $19.00-23.00/hour* 
 
WE OFFER:      
  • Competitive Salary & On-call Pay
  • Company Vehicle & Cell Phone
  • Uniforms Provided
  • Meters & Test Equipment
  • Continuing Education
  • Industry Certification
  • 401k & Profit Sharing
  • Paid Holidays & Vacation
  • Medical & Dental Benefits
  • Short-Term Disability
  • Long-Term Disability Insurance (company paid)
JOB OVERVIEW: 
The Parts Administrator supports branch operations while meeting the daily, weekly and monthly parts and inventory needs of the branch office.
RESPONSIBILITIES: 
  • Answers high volume of incoming customer calls.
  • Opens parts orders as needed in the computer system.
  • Closes parts orders for billing upon completion of order using the computer system.
  • Assists in resolving customer issues.
  • Processes return of warranty parts to corporate warranty department.
  • Runs daily and monthly reports.  Submit reports as required to corporate office.
  • Researches part requirements using computer system and equipment catalogs.
  • Checks parts in and out of inventory at the branch location to ensure accurate inventory control.
  • Maintains records on parts usage and return parts as appropriate to corporate warehouse.
  • Ships and receives parts and equipment for the branch.
  • Keeps parts stock clean and organized.
  • Generates accurate purchase orders for parts to corporate office and outside vendors.
REQUIREMENTS: 
  • Two (2) or more years of experience as an Administrative Assistant with a service oriented business.
  • Previous experience working with parts inventory is a plus.
SKILLS AND ABILITIES: 
  • Strong windows based computer skills including Microsoft Word, Excel and Access.
  • Strong work ethic.
  • Strong organization skills.
  • Good customer service skills.
  • Ability to handle multiple tasks simultaneously.
  • A Positive Attitude
FIND YOUR NEXT FAVORITE WORK HOME!!
Visit the 'Whaley Careers' and grow with us.
www.whaleyfoodservice.com/careers
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

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