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Parts Administrator Jobs (NOW HIRING)

KNAPP

Spare Parts Administrator

Mc Cordsville, IN · On-site

Manage Spare Parts sales, repairs and returns at the Customer site * Establish and maintain good customer relations by promptly responding to external and internal customer's inquiries and promoting ...

Gabrielli Truck Sales

Parts Admin

Monticello, NY · On-site

$20 - $25/hr

Position Summary Gabrielli Truck Sales is seeking a detail-oriented and proactive Parts Sales Administrator to support fleet account setup, outside parts sales operations, and internal systems ...

Southern States Equipment

Be Seen First

Parts and Warranty Administrator

Longview, TX · On-site

Position Summary The Parts and Warranty Administrator supports the service department by coordinating parts procurement, tracking inventory, and managing equipment warranty claims. This role works ...

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Parts Administrator information

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How much do parts administrator jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for parts administrator in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $22.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Parts Administrator, and why are they important?

To thrive as a Parts Administrator, you need strong organizational skills, attention to detail, and a solid understanding of inventory management, often supported by a high school diploma or equivalent. Familiarity with inventory management software, ERP systems, and standard office tools like Excel is commonly required. Excellent communication, customer service, and problem-solving skills help you coordinate effectively with suppliers, technicians, and customers. These abilities ensure efficient parts operations, accurate record-keeping, and high customer satisfaction in a fast-paced environment.

What does a Parts Administrator do?

A Parts Administrator is responsible for managing the inventory, ordering, and distribution of parts within an organization, typically in automotive, manufacturing, or repair industries. They ensure that the right parts are available when needed, process orders, maintain records, and coordinate with suppliers and technicians. Their role is crucial for minimizing downtime and ensuring efficient operations by keeping track of stock levels and handling administrative paperwork related to parts procurement and usage.

What Does a Parts Administrator Do?

A parts administrator is responsible for keeping track of inventory, and ordering and purchasing parts for customers. In this career, you may need to coordinate pick up or delivery of parts from one factory to another, or directly to the customer. Parts administrators often work with automotive parts, but there are various types of businesses that process parts requests from customers. Some of your responsibilities may include dealing with warranty claims and processing returns. Your duties may include administrative tasks such as billing and crediting customers, answering phone calls and responding to emails, and resolving any customer complaints.

What is the difference between Parts Administrator vs Parts Coordinator?

AspectParts AdministratorParts Coordinator
CredentialsHigh school diploma; certifications like ASE or inventory managementHigh school diploma; certifications similar to Parts Administrator
Work EnvironmentOffice setting, inventory management, data entryOffice and warehouse, coordinating parts supply and logistics
Employer & Industry UsageAutomotive, machinery, manufacturingAutomotive, heavy equipment, manufacturing

Both roles involve managing parts inventory, but Parts Administrators focus more on data entry, record keeping, and administrative tasks, while Parts Coordinators handle logistics, supply chain coordination, and communication with vendors. The roles often overlap, but the Coordinator role emphasizes coordination and logistics more heavily.

What are some common challenges faced by Parts Administrators and how can they be managed effectively?

Parts Administrators often face challenges such as ensuring accurate inventory tracking, managing urgent orders, and coordinating with multiple departments or suppliers. Effective organization, strong attention to detail, and clear communication with both internal teams and vendors are key to overcoming these obstacles. Utilizing inventory management software and staying proactive about stock levels can help prevent shortages or delays. Building positive relationships with suppliers and regularly updating records also contribute to smoother operations.
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Parts Administrator jobs near you
Infographic showing various Parts Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,688 per year, or $20 per hour.
Parts Administrator - Nights

Parts Administrator - Nights

Kelly Services

South Burlington, VT

$26/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

At Kelly® Science, Engineering, Technology & Telecom (SETT), we’re passionate about helping you find a job that works for you. We’re hiring a Parts Administrator for a night shift opportunity in S. Burlington, VT. With us, it’s all about finding the job that’s just right.
Parts Administrator - Night Shift
S. Burlington, Vermont
Night Shift: Sun to Wed | 3:30pm to 1:30am
Hourly pay rate: $26/hr W2
Benefits (medical, dental, vision) + Paid Time Off/Paid Holidays
The Parts Administrator performs a variety of manual/administrative tasks associated with inventory control, stocking, kitting, expediting and shipping and receiving operations in accordance with established procedures.
Responsibilities:
  • Receives, unpacks and examines goods shipped and verifies completeness of shipments against bills of lading, invoices and other records.
  • Counts and compares quantity and identification numbers of units against PO order.
  • Processes receipts and delivery of material from suppliers to other areas of the facility.
  • Prepares materials for shipment, coordinates carrier pick-ups and accurately presents shipments to carriers with proper documentation.
  • Completes shipping documents for daily shipments.
  • Prepares identifying information and shipping instructions on packages.
  • Processes and maintains returned goods.
  • Issue received materials to jobs as required.
  • Processes and boxes parts for shipment.
  • Takes an active role to ensure Environmental Health and Safety standards and procedures are met and complied with.
  • Looks for ways to eliminate safety hazards and improve the overall safety of the workplace.
  • Audits work area for safety compliance.
  • Performs other duties as required and available for overtime as necessary.
  • Must be willing to be trained on a forklift

Basic Qualifications:
  • HS diploma. In the absence of a HS diploma or GED, 2 years of relevant experience is required.
  • Must be authorized to work in the U.S. without sponsorship now or in the future.
  • Must be able to lift 40 lbs.

Preferred Qualifications:
  • Prior shipping / receiving / warehouse / inventory experience.
  • Basic computer knowledge and understanding of Microsoft Outlook, Word and Excel and the ability to learn new software programs.
  • Detail-oriented with demonstrated ability to focus on task.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Find what’s next with Kelly®.

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.