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What are the key skills and qualifications needed to thrive as an Ops Assistant, and why are they important?

To thrive as an Ops Assistant, you need strong organizational skills, attention to detail, and basic administrative knowledge, often supported by a high school diploma or equivalent. Familiarity with office productivity software like Microsoft Office, data entry systems, and sometimes inventory management tools is commonly required. Excellent communication, multitasking, and problem-solving abilities set standout candidates apart. These skills ensure smooth daily operations and support overall team efficiency in a fast-paced environment.

What are some common challenges Ops Assistants face when managing multiple tasks, and how can they effectively prioritize their workload?

Ops Assistants often juggle various administrative and operational tasks, which can become challenging when priorities shift rapidly. To manage this, successful Ops Assistants typically use organizational tools like task lists and digital project management software, and maintain clear communication with their supervisors to align on urgent needs. Regular check-ins and proactive updates help prevent bottlenecks, while adaptability and time management are crucial skills for navigating shifting deadlines. This approach ensures that critical operational tasks are completed efficiently and the team’s workflow remains smooth.

What are Ops Assistants?

Ops Assistants, or Operations Assistants, are professionals who support the daily administrative and operational tasks of a company or organization. They work closely with operations managers and other team members to ensure processes run smoothly, such as handling scheduling, maintaining records, coordinating communications, and assisting with logistics. Their role is essential for improving efficiency and supporting the overall workflow within the operations department.

What is the difference between Ops Assistant vs Operations Coordinator?

AspectOps AssistantOperations Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate or bachelor's degree
Work EnvironmentOffice, warehouse, or field settings depending on industryOffice-based with occasional site visits
Employer & Industry UsageCommon in logistics, manufacturing, and service industriesCommon in corporate, logistics, and supply chain sectors
Search & Comparison IntentOften compared for entry-level operational support rolesCompared for roles with broader coordination responsibilities

The main difference between an Ops Assistant and an Operations Coordinator lies in scope and responsibilities. Ops Assistants typically handle basic support tasks, while Operations Coordinators oversee more complex processes and team coordination. Both roles are essential in operational workflows, but the Coordinator role often requires more experience and a broader skill set.

What cities are hiring for Ops Assistant jobs? Cities with the most Ops Assistant job openings:
What are the most commonly searched types of Ops jobs? The most popular types of Ops jobs are:
What states have the most Ops Assistant jobs? States with the most job openings for Ops Assistant jobs include:
Ops Assistant jobs near you
OPS Dental Assistant

OPS Dental Assistant

University of Florida

Gainesville, FL • On-site

$15 - $16/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 22 days ago

University Of Florida rating

7.3

Company rating: 7.3 out of 10

Based on 106 frontline employees who took The Breakroom Quiz

308th of 530 rated colleges and universities

Job description

OPS Dental Assistant
Job no: 538478
Work type: Temp Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Allied Health, Dentistry, Health Care Administration/Support
Department:34010301 - DN-CLINIC ADMINISTRATION
Classification Title:
OPS Dental Assistant
Classification Minimum Requirements:
High school diploma and two years of appropriate experience. Fundamentals of Dental Assisting certification, Radiology certification, and Basic Life Support (BLS) certification. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:
The University of Florida College of Dentistry is accepting applications for an OPS Dental Assistant to provide dental assisting and administrative support while contributing to high-quality student dentist education and patient care. Clinical Care Groups are a critical component of the UFCD TEAM Program, and this position is Patient-Centered and Student-Friendly, supporting the UFCD mission to deliver excellence in dental education and patient care.
Each Dental Assistant is assigned to a Clinical Care Group consisting of two TEAMS. The position requires strong general dentistry chairside assisting skills, proficiency with computer applications (Outlook, axiUm, Excel, Word, and Windows 7), and positive interpersonal skills.
Student Support:
  • Assist clinical staff in maintaining optimal working order of clinical equipment.
  • Collaborate with Dental Maintenance to ensure clinics are prepared for daily student use.
  • Conduct daily clinic surveillance to ensure compliance with infection prevention standards and promptly correct deficiencies (e.g., cleaning chairs, counters, sinks).
  • Maintain daily student attendance records and serve as an information resource at the emergency rally point.
  • Assist with student orientation to the clinical curriculum, including assessing infection prevention practices and general clinic safety.
  • Provide four-handed dentistry support to students during clinic sessions.
  • Assist dental students with proper radiographic exposure techniques as needed.

Patient Care:
  • Provide chairside four-handed and six-handed general dentistry assisting for student dentists.
  • Maintain optimal infection control standards throughout all patient care activities.

Clinic Inventory:
  • Manage and maintain inventory of clinical supplies for the assigned Clinical Care Group (22-chair clinic).
  • Ensure adequate stock of daily clinic supplies at all times.

Additional Duties:
  • Actively participate in daily huddles and meetings.
  • Proctor Clinical Examinations (Mock Board Examinations) twice per year.
  • Participate in the UFCD Quality Assurance process.
  • Perform other duties as assigned.

Expected Salary:
$15.00 - $16.00 per hour; commensurate with education and experience
Benefits:
The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family's needs, and Vision. Build your retirement with the FICA Alternative Plan and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans. Optional insurance plans such as life, disability, legal and accident insurance are also available.
UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various businesses and retailers!
Explore UF's benefit options here: OPS Benefits
Required Qualifications:
High school diploma and two years of appropriate experience. Fundamentals of Dental Assisting certification, Radiology certification, and Basic Life Support (BLS) certification. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred:
  • Multi-practitioner dental practice experience.
  • General dentistry chairside assisting skills.
  • Expanded Functions Dental Auxiliary (EFDA) Certification demonstrating the successful completion of training as specified in Chapter 64B5-16, Florida Administrative Code.
  • Experience handling general office equipment (fax machine, computer, copier, and calculator).
  • Experience with Windows and Microsoft Office (Word, Access, and Excel).
  • Previous AxiUm (electronic health record) experience.
  • Customer service skills.

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
This is a full time, time-limited position.
Application must be submitted by 11:55 p.m. (ET) of the posting end date. This requisition has been reposted. Previous applicants are still under consideration and need not apply.
Health Assessment Required:Yes
Advertised: 29 May 2026 Eastern Daylight Time
Applications close: 12 Jun 2026 Eastern Daylight Time
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About University of Florida

Sourced by ZipRecruiter

The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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