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Ops Assistant Jobs (NOW HIRING)

Trolley

Marketing Coordinator

Provo, UT

$38.40K - $52.80K/yr

Draft emails (invites, follow-ups, announcements), campaign messaging and social captions with support of the Marketing and Ops Assistant. * Prepare communications for mentorships and memberships to ...

Danafarber

Co-Op Student

Boston, MA · On-site

$31.20K - $41.20K/yr

Co-ops assist the Engineering Project Manager, Director of Engineering, Controls Engineer, Energy and Sustainability Manager as well as the Operations Department with typical day-to-day tasks. These ...

University of Florida

OPS Web Assistant

Gainesville, FL · On-site

$16/hr

OPS Web Assistant Job no: 540045 Work type: Student Ast Location: Main Campus (Gainesville, FL) Categories: Communications/Public Relations/Marketing, Information Technology Department: 16010700 - LS ...

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Ops Assistant information

What are the key skills and qualifications needed to thrive as an Ops Assistant, and why are they important?

To thrive as an Ops Assistant, you need strong organizational skills, attention to detail, and basic administrative knowledge, often supported by a high school diploma or equivalent. Familiarity with office productivity software like Microsoft Office, data entry systems, and sometimes inventory management tools is commonly required. Excellent communication, multitasking, and problem-solving abilities set standout candidates apart. These skills ensure smooth daily operations and support overall team efficiency in a fast-paced environment.

What are some common challenges Ops Assistants face when managing multiple tasks, and how can they effectively prioritize their workload?

Ops Assistants often juggle various administrative and operational tasks, which can become challenging when priorities shift rapidly. To manage this, successful Ops Assistants typically use organizational tools like task lists and digital project management software, and maintain clear communication with their supervisors to align on urgent needs. Regular check-ins and proactive updates help prevent bottlenecks, while adaptability and time management are crucial skills for navigating shifting deadlines. This approach ensures that critical operational tasks are completed efficiently and the team’s workflow remains smooth.

What are Ops Assistants?

Ops Assistants, or Operations Assistants, are professionals who support the daily administrative and operational tasks of a company or organization. They work closely with operations managers and other team members to ensure processes run smoothly, such as handling scheduling, maintaining records, coordinating communications, and assisting with logistics. Their role is essential for improving efficiency and supporting the overall workflow within the operations department.

What is the difference between Ops Assistant vs Operations Coordinator?

AspectOps AssistantOperations Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate or bachelor's degree
Work EnvironmentOffice, warehouse, or field settings depending on industryOffice-based with occasional site visits
Employer & Industry UsageCommon in logistics, manufacturing, and service industriesCommon in corporate, logistics, and supply chain sectors
Search & Comparison IntentOften compared for entry-level operational support rolesCompared for roles with broader coordination responsibilities

The main difference between an Ops Assistant and an Operations Coordinator lies in scope and responsibilities. Ops Assistants typically handle basic support tasks, while Operations Coordinators oversee more complex processes and team coordination. Both roles are essential in operational workflows, but the Coordinator role often requires more experience and a broader skill set.

What cities are hiring for Ops Assistant jobs? Cities with the most Ops Assistant job openings:
What are the most commonly searched types of Ops jobs? The most popular types of Ops jobs are:
What states have the most Ops Assistant jobs? States with the most job openings for Ops Assistant jobs include:
Ops Assistant jobs near you

Experienced Project Manager Residential Construction

Kitchen Tune-Up

Richmond, TX • On-site

$75K - $85K/yr

Full-time

Posted 29 days ago

Job description

This position must be a highly experienced person. Must be exceptional at team development and a strong leader that is extremely detail oriented and experienced in residential construction. You must understand the importance of completing projects rapidly and closing projects out as well as project and inventory management
This person needs to be highly experienced in team development, management and on time on budget focus for closing projects and bringing them to completion exceedingly well.
Position Summary
The Project Manager (PM) is responsible for managing kitchen and bath remodeling projects from the moment a proposal is confirmed through to final closeout. This role ensures that projects transition smoothly from sales to production, remain on schedule, stay within budget, and meet or exceed quality standards. The PM coordinates closely with Design Consultants (DC), Field Supervisors (FS), Installers, and the Operations team to deliver an exceptional client experience.
Core Responsibilities
1. Project Initiation
  • Receive sold proposal confirmation from the Design Consultant.
  • Review proposal for completeness and accuracy prior to scheduling.
  • Confirm all client material choices are finalized before proceeding.
  • Communicate with DC to resolve any missing selections.

2. Measurement Preparation
  • Schedule measurement consultation, including DC and FS participation.
  • Conduct Project Review Meeting (held the Monday before measurement) to review scope, drawings, material selections, and constraints.

3. Post-Measurement & Scope Development
  • Receive measurement drawings from FS.
  • Build Scope of Work (SOW) and save to Buildertrend.
  • Create Material Order List based on measurements and client selections.

4. Ordering & Documentation
  • Place material orders with approved suppliers.
  • File order confirmations and invoices in Buildertrend.
  • Update delivery estimates in the project timeline.
  • Build Ordered PCA in collaboration with Ops Assistant.
  • Create and distribute Gantt Chart showing estimated timeline and start date.

5. Order Tracking & Preparation
  • Track all orders and update estimated delivery dates.
  • Maintain Buildertrend updates (with Ops Assistant support).
  • Receive, label, and stage materials for the installer.
  • Confirm all materials are received before awarding project to installer.

6. Installation Scheduling
  • Award SOW to installer and confirm labor cost.
  • Schedule Pre-Construction Walk with client, FS, and installer.
  • Provide FS with drawings and SOW for installer reference.
  • Confirm start date with installer and client.

7. Construction Management
  • Coordinate material handoffs to installer after demo phase.
  • Schedule templating and installation for third-party vendors (stone, glass) with FS and installer.
  • Manage project progress in Buildertrend with daily logs, photos, and milestone tracking.
  • Address issues quickly with installers, FS, or clients.
  • Negotiate change order costs with installers as approved by client.

8. Project Closeout
  • Receive installer invoice and submit to finance for payment approval (attach SOW and invoice).
  • Build Finished PCA with Ops Assistant.
  • Confirm installer payment is issued.
  • Close the project in Buildertrend.

Key Tools & Documentation
  • Buildertrend - project documentation, orders, logs, photos, timelines.
  • Gantt Chart - client-facing project timeline.
  • Proposal & SOW - base scope and cost control documents.
  • PCA (Pre-Construction Agreement) - ordered and finished versions for tracking.

Qualifications
  • 3+ years of project management experience in remodeling, construction, or related industries.
  • Proficient in project management software (Buildertrend preferred).
  • Strong organizational, scheduling, and communication skills.
  • Proven ability to manage multiple projects simultaneously.
  • Knowledge of construction processes, materials, and quality standards.
  • Ability to build rapport with clients, trade partners, and internal team members.

Performance Expectations
  • Maintain 95%+ on-time project start rate.
  • Deliver projects within budget and agreed timelines.
  • Achieve 4.8+ star client satisfaction ratings.

Ensure all Buildertrend documentation is updated in real time.
Compensation: $75,000.00 - $85,000.00 per year
Kitchen Tune-Up Uplifts People's Lives
Kitchen Tune-Up is a kitchen design and remodeling franchise system of committed professionals. Our remodeling experts update, uplift and upgrade kitchens utilizing our 5 Trustpoints to create an experience second to none. Our 5 Core Services include our exclusive 1 Day Wood Restoration Tune-Up, Cabinet Re-Facing, Redooring, Cabinet Painting, and Custom Cabinets.
While the kitchen is the heart of the home, our people are the heart of our company. At Kitchen Tune-Up our people are valued. Each day we work and collaborate to uplift our customers' homes as well as the lives of our people.
Find yourself an uplifting opportunity and join our team!
The positions on this website, unless otherwise indicated, are posted by Kitchen Tune-Up® franchisees. Kitchen Tune-Up® franchises are independently owned and operated businesses and if you accept a position with an Kitchen Tune-Up® franchisee, you are employed by that franchisee, and not by franchisor HFC KTU LLC, nor any of its parents or affiliates. The hiring franchisee is solely responsible for all employment decisions including hiring, termination, discipline, compensation and benefits and HFC KTU LLC and its parents and affiliates have no input or involvement in such matters. HFC KTU LLC does not receive, review or store any applications for employment. Any questions about posted positions or the hiring process must be directed to the Kitchen Tune-Up® franchisee posting the position.

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