Job Summary:
Lightspeed DMS is a leading provider of cloud-based software for dealerships across various industries. The Professional Services Operations and Process Manager will focus on enhancing operational processes, driving cross-functional solutions, and improving customer satisfaction through structured problem-solving and project management.
Responsibilities:
โข Builds a data-driven operational culture within PS by establishing KPIs, tracking implementation performance metrics, and facilitating cross-functional working sessions to surface and address process breakdowns.
โข Applies structured problem-solving methods (root cause analysis, process mapping, data analysis) to improve PS workflows, increase implementation throughput, accelerate customer time-to-value, and reduce rework or escalation rates.
โข Serves as the PS Ops program manager: owns portfolio planning, project scoping, and execution tracking to deliver improvement initiatives on-time and in alignment with PS team capacity and strategic roadmaps.
โข Identify project goals, scope, resources, budget, dependencies, risks and communications needs.
โข Identify, escalate, and resolve conflicts.
โข Implement large, cross-team, multi-year programs and projects.
โข Proactively identify opportunities and contribute to continuous business process improvement efforts to help streamline and standardize workflow, communication, and resource efficiencies.
โข Conducts initiation and project closure activities to formalize and communicate the project acceptance and handover documentation and completes a post-implementation review to identify areas of improvement.
โข Communicate portfolio scope, roadmap alignment, priorities, and status to governance board and stakeholders.
โข Maintain awareness of industry trends, business conditions, and internal processes and practices to influence the success of portfolio initiatives.
Qualifications:
Required:
โข 3-5 years of experience in PS operations, implementation operations, CS operations, or a related role at a SaaS company, with a demonstrable track record of improving delivery processes and business results.
โข Demonstrates data driven solutions. Experience defining project success criteria with multiple stakeholders.
โข Familiarity with structured process improvement methodologies (Lean, DMAIC, or equivalent); formal certification is a plus but not required โ demonstrated application in a SaaS or tech services context matters more.
โข Strong process improvement and project management skills and experience.
โข Experience working in a SaaS companyโs Professional Services, Implementation, or Customer Success organization; direct exposure to implementation lifecycle management is strongly preferred.
โข Ability to lead through influence and work as a collaborative team member.
โข Strong verbal and written communication skills.
โข Experience in collaborating across business/product lines and organizational groups.
โข Strong ability to manage a portfolio of improvement projects and ability to prioritize based on business requirements.
โข Experience leading virtual and in-person process improvement meetings.
โข Experience creating process documentation with tools such as Visio, PowerPoint or Lucid Chart.
โข Experience creating and delivering presentations to stakeholders about project status or outcomes.
Preferred:
โข Project Management certification (PMP or equivalent) or demonstrated equivalent experience managing cross-functional programs in a SaaS environment.
โข Experience building and maintaining operational dashboards and reporting in tools such as Salesforce, Excel, Power BI, or similar; comfort turning data into clear insights for PS leadership and stakeholders.
โข Dealership industry or Lightspeed experience.
Company:
THE DEALERSHIP MANAGEMENT SOLUTION FOR HARDโWORKING DEALERSHIPS For nearly 40 years, Lightspeed has collaborated with dealerships, creating industry-specific software solutions to streamline the way you work. Founded in 1984, the company is headquartered in Lake City, USA, with a team of 501-1000 employees. The company is currently Late Stage.