Office Coordinator Jobs in Riverside, CA (NOW HIRING)

About the Company Our client is a well-established company in the nutraceuticals industry, specializing in high-quality ingredients and products used in health and wellness. They operate in a collaborative, fast-paced environment and are looking to add a reliable, detail-oriented Office Coordinator to support their day-to-day operations. Position Overview The Office Coordinator will serve as the central point of contact for office operations, supporting administration, logistics, and light sales coordination. This is a highly visible, hands-on role where you’ll help keep the office running smoothly and efficiently. This position is ideal for someone who thrives in a stable, long-term role, enjoys wearing multiple hats, and can work independently with minimal supervision. Key Responsibilities Office Administration Manage general office operations and serve as the main point of contact for administrative needs Process expense reports and assist with reimbursements Coordinate vendor payments (e.g., utilities, telecom, insurance, etc.) Maintain organized records and documentation Support employee-related administrative tasks (benefits coordination, onboarding support, etc.) Logistics & Operations Assist with inventory tracking and reporting Coordinate shipments, returns, and sample distribution Support warehouse coordination and basic stock reconciliation Ensure smooth flow of goods and documentation across internal and external partners Sales Support Provide administrative support to the sales team as needed Assist with order processing and documentation Help coordinate materials and logistics tied to customer needs Act as a liaison between internal teams and external partners General Office Coordination Order office supplies and maintain a clean, organized workspace Coordinate meetings, schedules, and occasional office events Serve as the go-to person for day-to-day office needs Support leadership with ad hoc tasks and projects Qualifications 2–5+ years of experience in an administrative, office coordinator, or operations role Experience in a small to mid-sized company environment is a plus Strong organizational skills with excellent attention to detail Ability to multitask and manage shifting priorities Self-starter who can work independently and take ownership Proficiency in Microsoft Office (Excel, Word, Outlook) Strong communication and interpersonal skills What They’re Looking For Someone dependable, consistent, and detail-driven Comfortable working in a fully onsite role A “go-to” team player who enjoys supporting multiple functions Someone who values stability and long-term growth within a company Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.