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Office Assistant information

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How much do office assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for office assistant in Appleton, WI is $18.02, according to ZipRecruiter salary data. Most workers in this role earn between $15.34 and $20.14 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Appleton, WI?

The most popular types of Office jobs in Appleton, WI are:

What are popular job titles related to Office Assistant jobs in Appleton, WI?

For Office Assistant jobs in Appleton, WI, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in Appleton, WI look for?

The top searched job categories for Office Assistant jobs in Appleton, WI are:

What cities near Appleton, WI are hiring for Office Assistant jobs?

Cities near Appleton, WI with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Appleton, WI as of August 2026, with employment types broken down into 74% Full Time, 21% Part Time, and 5% Contract. Highlights an 100% In-person job distribution, with an average salary of $37,482 per year, or $18 per hour.

Office Manager/Controller - Chilton, WI

Full Circle

Chilton, WI • On-site

Full-time

Re-posted 4 days ago

Job description

Position Summary

Full Circle Recruiting, LLC. is seeking a highly organized, dependable, and growth-minded Office Manager / Controller to help support and move our business forward.


This position will work closely with ownership, leadership, customers, vendors, and team members to help manage the financial, administrative, and operational functions of the company. The role is critical to helping to continue scaling while maintaining strong organization, communication, accountability, and customer service.

The right individual will not simply "do office work." This person will become an important part of helping to continue building a healthy, growing, and well-organized business.


We are looking for someone who takes ownership, communicates well, solves problems, and wants to grow alongside the company.


Key Responsibilities

Financial & Accounting Support

Assist with accounts payable and accounts receivable

Monitor cash flow and financial organization

Support budgeting and financial reporting activities

Assist ownership with financial decision-making and tracking

Coordinate with outside CPA and accounting professionals

Help improve financial systems and reporting accuracy

Office Management:

Help manage day-to-day office operations
Support internal communication between departments
Assist with scheduling, purchasing, and administrative coordination
Maintain organized records and documentation
Help create and improve company processes and systems


Customer & Vendor Communication

Professionally communicate with customers, vendors, and business partners
Assist with quotations, purchase orders, invoicing, and customer follow-up
Support dealership and supplier relationships
Help maintain strong customer service standards


Leadership & Operational Support

Work to help move the company forward
Help identify operational inefficiencies and opportunities for improvement
Support hiring, onboarding, and team communication efforts
Assist with company growth initiatives and special projects
Help create structure while maintaining a positive culture


Organization & Process Improvement

Improve workflows and office efficiency
Maintain accurate and organized digital and physical records
Help implement systems that support long-term business growth
Assist with reporting, metrics, and operational tracking


Qualifications

Previous office management, accounting, controller, or administrative leadership experience preferred
Strong organizational and communication skills
Experience with accounting software, spreadsheets, and business systems
Ability to multitask and prioritize responsibilities
Strong attention to detail and follow-through
Manufacturing experience is beneficial but not required
Positive attitude and willingness to grow with the company


Preferred Characteristics

Strong financial and business mindset
Ability to lead through organization and communication
Comfortable working in a fast-moving manufacturing environment
Self-motivated and proactive
Professional and relationship-oriented
Ability to balance structure with flexibility

Apply