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Office Assistant Jobs in Appleton, WI (NOW HIRING)

Shoptikal, LLC

Office Assistant/Receptionist

Neenah, WI · On-site

$17 - $22.50/hr

... office is preferred • Basic computer skills • Able to handle multiple customer interactions/phone calls at a time • Excellent organizational skills • Able to work cross-functionally with ...

Shoptikal, LLC

Office Assistant/Receptionist

Appleton, WI · On-site

$15.75 - $20.75/hr

... office is preferred • Basic computer skills • Able to handle multiple customer interactions/phone calls at a time • Excellent organizational skills • Able to work cross-functionally with ...

Ascension

Office Operations Assistant Clinic

Oshkosh, WI · On-site

$16.50 - $21.50/hr

Your future role at a glance Location: Oshkosh, WI Facility: Ascension Oak Surgery Department: Surgery Schedule: Days | Full-time Variable 6:45am-5pm Monday-Friday. Position may travel How you'll ...

SGS

Office Manager

Appleton, WI · On-site

$55K - $75K/yr

Receive and process all invoices * Assist with the onboarding process for new hires * Provide ... office management KNOWLEDGE / SKILLS / ABILITIES * Language Skills: Advanced written and spoken ...

SGS U.S. Holding Inc.

Office Manager

Appleton, WI

$55K - $75K/yr

Receive and process all invoices * Assist with the onboarding process for new hires * Provide ... office management KNOWLEDGE / SKILLS / ABILITIES * Language Skills: Advanced written and spoken ...

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Office Assistant information

See Appleton, WI salary details

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$18

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How much do office assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for office assistant in Appleton, WI is $18.02, according to ZipRecruiter salary data. Most workers in this role earn between $15.34 and $20.14 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Appleton, WI?

The most popular types of Office jobs in Appleton, WI are:

What are popular job titles related to Office Assistant jobs in Appleton, WI?

For Office Assistant jobs in Appleton, WI, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in Appleton, WI look for?

The top searched job categories for Office Assistant jobs in Appleton, WI are:

What cities near Appleton, WI are hiring for Office Assistant jobs?

Cities near Appleton, WI with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Appleton, WI as of August 2026, with employment types broken down into 74% Full Time, 21% Part Time, and 5% Contract. Highlights an 100% In-person job distribution, with an average salary of $37,482 per year, or $18 per hour.

Office Assistant/Receptionist

Shoptikal, LLC

Neenah, WI • On-site

$17 - $22.50/hr

Other

Medical, Vision, Retirement, PTO

Re-posted 27 days ago

Job description

POSITION SUMMARY:
Provide support to the Optical center team. Greet patients as they enter the center, answer the telephone, book appointments, manage patient files, and support all other aspects that do not influence a patient's vision.
Taking Care of our Teams who Take Care of our Patients
  • Competitive Wages
  • 401K with Match
  • Vacation Pay/Personal Day
  • Volunteer Time Off
  • Sick Pay for Hourly Teammates
  • Health & Wellbeing Benefits
  • Voluntary/Cafeteria Offerings
  • Employee Assistance Program
  • On the Job Training & Certification
  • Teammate Recognition Program

DUTIES AND RESPONSIBILITIES:
CUSTOMER SERVICE
• Greet patients and customers
• Answer the telephone in a professional manner
• Book appointments accurately
• Other duties as assigned
OPERATIONAL STANDARDS
• Confirm appointments
• Process transactions in the optical billing and point of sale systems
• Process medical billing information
• Organize and file patient and customer records
MINIMUM KNOWLEDGE, EXPERIENCE & SKILLS REQUIREMENTS:
• High School Diploma or equivalent
• Previous experience in an office is preferred
• Basic computer skills
• Able to handle multiple customer interactions/phone calls at a time
• Excellent organizational skills
• Able to work cross-functionally with excellent attention to detail and follow through
• Solid interpersonal relationship skills
ESSENTIAL FUNCTIONS & WORK REQUIREMENTS:
• Ability to effectively communicate at all levels within the organization through written and two-way verbal communication
• Able to read and write at a high school graduate level
• Able to sit or stand for extended periods of time
• Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.)
• Ability to lift 10 to 20 pounds
• Ability to see (Near, Distance, Color, and Depth Perception)
• Manual and finger dexterity, as well as hand/arm steadiness
• Ability to grip and hold items
• Good eye and hand coordination
• Able to operate a cash register, various optical equipment and tools
• Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines
• Able to travel independently to support Company objectives and personal development
These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

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