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Office Assistant Secretary Jobs in Rochester, NY

Livingston County, NY

Administrative Secretary

Geneseo, NY · On-site

$32.03/hr

  • Medical

  • Dental

  • PTO

May act as personal secretary to an administrative head or division leader, including the ... Functions in an office manager capacity for setting up meeting dates, appointments, information ...

New

Livingston County

Administrative Secretary

Geneseo, NY

$32.03/hr

An Administrative Secretary does related work as assigned. Examples of Duties May act as personal ... Functions in an office manager capacity for setting up meeting dates, appointments, information ...

City of Batavia

Administrative Assistant

Batavia, NY · On-site

$62K - $86K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Tracks budget activity to assist in preparation of annual budget. Performs other duties as assigned ... office setting; experience in secretarial work; some previous experience within the scope of ...

New

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All JobsOffice Secretary JobsOffice Assistant Secretary JobsOffice Assistant Secretary Jobs in Rochester, NY

Office Assistant Secretary information

See Rochester, NY salary details

$10

$24

$66

How much do office assistant secretary jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for office assistant secretary in Rochester, NY is $24.97, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $26.35 per hour, depending on experience, location, and employer.

What does an office assistant secretary do?

An Office Assistant Secretary provides administrative and clerical support to ensure smooth operations within an office. Typical duties include answering phones, managing schedules, handling correspondence, organizing files, and assisting with data entry. They may also help prepare documents, arrange meetings, and support other staff as needed. Their role is essential for maintaining organization and efficiency in the workplace.

What are the key skills and qualifications needed to thrive as an office assistant secretary?

To thrive as an Office Assistant Secretary, you need strong organizational skills, attention to detail, and proficiency in office procedures, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and basic office equipment is essential. Excellent communication, time management, and multitasking abilities help you stand out in this role. These skills ensure efficient office operations, effective information flow, and reliable administrative support for the entire team.

How does an office assistant secretary typically support team communication and collaboration across departments?

An Office Assistant Secretary plays a vital role in facilitating effective communication by managing correspondence, scheduling meetings, and ensuring that information is accurately relayed between departments. They often coordinate with various teams to arrange appointments, prepare meeting agendas, and distribute important documents, helping to keep everyone aligned and informed. This position requires strong organizational skills and attention to detail, as well as the ability to interact professionally with staff at all levels. By streamlining administrative processes, Office Assistant Secretaries help teams collaborate more efficiently and focus on their core responsibilities.

What is the difference between Office Assistant Secretary vs Office Clerk?

AspectOffice Assistant SecretaryOffice Clerk
CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentAdministrative offices, corporate settingsVarious office environments, including retail and government
Job ResponsibilitiesHandling correspondence, scheduling, administrative supportData entry, filing, basic clerical tasks
Industry UsageCommon in corporate, government, and nonprofit sectorsWidespread across multiple industries

While both roles involve clerical tasks, the Office Assistant Secretary typically handles more administrative and communication duties, often requiring some certification or experience. The Office Clerk focuses on basic clerical work like data entry and filing. Both positions are essential for smooth office operations but differ in scope and responsibilities.

How much is an office assistant secretary's salary?

The average salary for an office assistant secretary in the United States ranges from $30,000 to $45,000 per year, depending on experience, location, and employer size. Entry-level positions may start lower, while experienced secretaries with specialized skills can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What are popular job titles related to Office Assistant Secretary jobs in Rochester, NY?

For Office Assistant Secretary jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Office Assistant Secretary jobs in Rochester, NY look for?

The top searched job categories for Office Assistant Secretary jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Office Assistant Secretary jobs?

Cities near Rochester, NY with the most Office Assistant Secretary job openings:

Office Assistant Secretary jobs near you
Infographic showing various Office Assistant Secretary job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $51,941 per year, or $25 per hour.

Float Clinical Secretary (Physician Practices)

UR Thompson Health

Canandaigua, NY • On-site

$19.40 - $22.50/hr

Part-time

Re-posted 15 days ago

Job description

Schedule and location: Monday - Friday, hours range between 6:30am and 5:30pm depending on what office you would cover.
Main Function:
  • The Clinical Secretary participates in the multi-disciplinary, team-based process of patient care via the provision of office administrative support.
  • The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
  • Responsible verifying eligibility, collecting appropriate patient payments as well as ensuring compliance and appropriate maximum reimbursement.
  • He/she must also understand, interpret and apply knowledge on multiple insurance benefits to specific patient needs.
  • The Clinical Secretary will input, classify and manage documentation in the office's electronic medical record system.
  • The Clinical Secretary will assist in, and perform diverse tasks required to maintain an efficient and organized office.
  • Actively support physicians and nurses and be an enthusiastic participant in dept. meetings & actively identify ways to improve processes and service to patients.
  • The Clinical Secretary functions under the direct supervision of the Practice Manager or Clinical Coordinator and under the daily guidance of providers.
  • Individual must be able to manage demanding workload with accuracy and represent the office and staff professionally.
  • Position requires excellent customer service skills with patients, and their families, other staff, physicians and other providers, management, vendors, and the public.

Required Job Specific Competencies:
  • Demonstrates skill in administrative support within a medical office setting including but not limited to use of an Electronic Medical Record (EMR), Microsoft Word, insurer systems, etc. as well as creative and efficient appointment scheduling, document classification, patient outreaches, insurance verification, Medicare Secondary Payor and other forms accuracy and HIPAA compliance.
  • Shows caring and concern for all patients.
  • Demonstrates patient centered approach to care, adhering to all NCQA's Patient Centered Medical Home (PCMH) requirements for the delivery of evidence-based care that supports the population needs.
  • Exhibits time management, keyboarding, and multi-tasking skills to assure business components of the practice are maintained at an efficient and effective level.
  • Demonstrates ability to develop/maintain collaborative working relationships w/providers, staff & Practice Management.
  • Demonstrates the ability to work independently and exhibits flexibility in decision making and prioritizing assignments.
  • Exhibits leadership skills through active support of practice and system goals and objectives
  • Actively guards the confidentiality of sensitive info. including but not limited to the patients, staff and the health system.

Qualifications:
  • Medical Administrative certification preferred.
  • High School Diploma or GED required.
  • Medical terminology required.
  • Medical Administrative certification preferred
  • Medical secretarial experience required.
  • Medical background required.
  • Strong EMR experience preferred.
  • Computer knowledge and skills including but not limited to Outlook and Microsoft Office required.
  • Knowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred.

Pay Range: $19.40 - $22.50
Starting Pay: Based on Experience
Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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