Office Assistant Secretary Jobs in Rochester, NY

Office Assistant 3 (Calculations)- Center for Global Education and Engagement

Salary

$56,506.00 Annually

Location

SUNY Brockport

Job Type

Classified Full-Time

Job Number

2600379

Division

Academic Affairs

Department

Global Education and Engagement (Center for)

Opening Date

07/23/2026

Closing Date

8/7/2026 11:59 PM Eastern

Bargaining Unit

02 CSEA Administrative Services

• Description

• Benefits

• Questions

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University’s curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint “Village on the Erie Canal,” SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo — the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport! (https://www2.brockport.edu/about/strategic-plan/)

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY

SUNY Brockport is accepting applications for the position of Office Assistant 3 (Calculations) in the Center for Global Education and Engagement (CGEE). This person will report to the Director and provide financial and registration support to the areas of Study Abroad, International Student Services (ISS), Washington, DC Internship Program, and overall department operations.

JOB FUNCTIONS

General (5%)

• Provides financial oversight to The Center for Global Education and supports the Director with the financial administration of its budget

• Works frequently with the following systems: Banner, QuickBooks, Bi Oracle system, Studio Abroad, Excel etc.

• Hires, trains and supervises student workers assisting the Office Assistant 3 (SG-14)

Customer Service (15%)

• Serves as the primary contact for students, parents and other SUNY staff about billing and financial aid questions and issues

• Primary financial liaison for on-campus offices, including Student Accounts, Procurement and Payment, BASC, Financial Aid, Banner (IT Services), SUNY and domestic Study Abroad Offices and Registrar

• Communicates closely with foreign and domestic partner financial contacts to ensure successful and timely payments

Registration (20%)

• Creates and implements Banner Control Table for each Study Abroad/Washington DC Program term

• Registers participants for OAP (Overseas Academic Program) courses in Banner

• Coordinates with Registration and Records to facilitate Brightspace course creation, as needed

Billing & Payment (35%)

• Processes invoices and deposits from program partners and students

• Manages SUNY OAP tuition transfer process

• Ensures successful completion of purchase requisitions, standard vouchers, and wire transfer requests

• Processes travel vouchers, State and BASC credit card reconciliations, and check requests for the CGEE team and faculty program leaders

• Assesses program charges to registered program participants, using Student Accounts Billing Schedule each term

• Tracks and resolves payment collection issues

• Manages billing agreements with select non-SUNY schools and develops new billing agreements, as needed, with Brockport’s IT Banner Services

• Manages billing adjustments

• Maintains financial records of student payments and reconciles against Banner reports

Budgeting (10%)

• Assists Director with preparation of annual budget for the CGEE, develops and maintains financial reports, working cost and revenue charts

• Prepares Education Abroad program budget sheets and disseminates budget information to relevant stakeholders

• Maintains financial records including program expenditures and revenue, office expenditures, tuition revenues, and accept fee revenues, office payroll payments, travel reimbursements, office expenditures, credit card expenditures

Insurance (15%)

• Serves as Insurance coordinator for all inbound and outbound activity

• Assesses appropriate insurance charges to study abroad and international student bills

• Reconciles health insurance invoices to student billing and ensure on-time payment of invoices

REQUIREMENTS

Minimum Qualifications:

Candidates must have permanent appointment in an Office Assistant 3 (Calculations) New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 3(Calculations) Full Time - Brockport location.

Promotion: one year as an Office Assistant 2; or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher.

Preferred Qualifications:

• Demonstrated ability to take initiative, work independently and perform as a valued team member.

• Detail oriented, strong organizational skills.

• Professional with the ability to demonstrate outstanding customer service skills.

• Advanced knowledge of MS Excel, Quickbooks, Banner.

• Ability to work in a diverse environment with a variety of constituents.

ADDITIONAL INFORMATION

Work Schedule:

37.5 hours/week: Monday - Friday 8:00am - 4:00pm

Benefits:

Benefits eligible. Find out more about benefits at Careers@Brockport (https://www.brockport.edu/support/human_resources/careers.html) .

Application Instructions:

This position is not eligible for visa sponsorship.

Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by August 7.

Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Background Investigation Statement: All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing: Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer: SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement: SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations: SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

This position is eligible for benefits as a Civil Service Employee Association (CSEA) represented employee. SUNY Brockport provides comprehensive employee benefit programs designed to help keep our faculty, staff, and their families healthy, safe, happy, and productive. Find more information about benefit specifics in the information and links below.

Medical

SUNY Brockport is committed to providing affordable, comprehensive health plan options for faculty, and staff. Medical coverage is effective for new employees 28 days after their start date. For more information, and premium costs, please go to our NYS Health Insurance Program (NYSHIP) Rates (https://www.brockport.edu/support/human-resources/benefits/insurance-premium/) page. For premiums relevant to this position, please go to the sections labeled "CSEA."

Dental and Vision

Dental and Vision coverage is provided for employees and their eligible dependents by their union at no additional cost to the employee. For more information, please visit the CSEA Employee Benefit Trust Fund (https://www.cseaebf.com/) page.

Retirement

• NYS Employees' Retirement System (ERS) - Defined benefit plan; benefits are based on best Final Average Salary and years of service.

Membership for full-time permanent employees is mandatory. Membership for employees who are temporary or part-time is optional. Appointees with an existing membership are required to continue it (or elect a new option).

For more information, please go to the Retirement Systems section of the Benefits at a Glance (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEA-Benefits-at-a-Glance.pdf) .

Additional Benefits

SUNY Brockport offers additional benefits to employees, including but not limited to, Flexible Spending accounts, Work-life Services, Employee Assistance Program, discounts on services, and much more. For more information on these great additional benefits, please go to our Fringe/Additional Benefits (https://www.brockport.edu/support/human-resources/benefits/fringe/) page or view the Benefits at a Glance (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEA-Benefits-at-a-Glance.pdf) .

For additional information on any of these benefits and more, view the Benefits at a Glance (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEA-Benefits-at-a-Glance.pdf) for employees represented by CSEA.

01

Are you authorized to work in the United States without requiring visa sponsorship now or in the future?

• I have unrestricted work authorization in the U.S. and would not require sponsorship now or in the future

• I have work authorization now, but would need sponsorship in the future

• I would require sponsorship for a work visa

02

Are you 18 years or older?

• Yes

• No

Required Question

Employer

SUNY Brockport (NY)

Address

350 New Campus Drive Brockport, New York, 14420

Phone

(585) 395-2126

Website

brockport.edu