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Office Assistant Iv Jobs (NOW HIRING)

County of Anson

Processing Assistant IV

Wadesboro, NC

$32K - $34K/yr

Range $32,972-$34,621 Description of Work The Processing Assistant IV is responsible for a variety of office support roles and/or technical tasks to accomplish the specialized processing of ...

Anson County NC

Processing Assistant IV

Wadesboro, NC · On-site

$32K - $34K/yr

Range $32,972-$34,621 Description of Work The Processing Assistant IV is responsible for a variety of office support roles and/or technical tasks to accomplish the specialized processing of ...

Inficare

Administrative Assistant IV

Trenton, NJ · On-site

Administrative Assistant IV Location: Hamilton, NJ 08619 (Onsite) Job Type: Contract Duration: 12 ... Proficiency in Microsoft Office suite Preferred Skills * Prior experience with Medicaid ...

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Office Assistant Iv information

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How much do office assistant iv jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for office assistant iv in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are some common challenges faced by an Office Assistant IV, and how can they be effectively managed?

Office Assistant IVs often encounter challenges such as managing multiple high-priority tasks, coordinating with various departments, and handling sensitive information with discretion. To effectively manage these demands, strong organizational skills, clear communication, and adaptability are crucial. Building good relationships with team members and proactively seeking clarification on assignments can help prevent misunderstandings and ensure smooth workflow. Additionally, leveraging office productivity tools and maintaining an updated task list can greatly enhance efficiency in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant IV?

To thrive as an Office Assistant IV, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent and several years of clerical experience. Familiarity with office software like Microsoft Office Suite, database management systems, and standard office equipment is typically required. Excellent communication, time management, and problem-solving abilities help you excel in supporting teams and managing multiple tasks. These skills and qualities are crucial for ensuring efficient office operations and effective support to staff and management.

What is the difference between Office Assistant Iv vs Office Assistant III?

AspectOffice Assistant IVOffice Assistant III
Required CredentialsHigh school diploma, basic clerical skillsHigh school diploma, some experience in office tasks
Work EnvironmentBusy office settings, handling multiple administrative tasksStandard office environment, supporting daily operations
Employer & Industry UsageGovernment agencies, large corporationsSmall to medium businesses, government offices
Common Search & ComparisonOften compared for experience level and responsibilitiesBaseline role for entry-level office support

Office Assistant IV typically requires more experience and handles more complex tasks than Office Assistant III. Both roles are essential in supporting office operations, but the IV level often involves greater responsibility and multitasking in busy environments.

What is an Office Assistant IV?

Office Assistant IVs are experienced administrative professionals who perform advanced clerical and office support tasks. They typically handle complex administrative duties such as managing records, preparing reports, coordinating office processes, and providing support to higher-level staff or management. In addition to general office responsibilities, they may supervise other clerical staff, assist with budgeting, or handle confidential information. Office Assistant IVs are often expected to have strong organizational, communication, and problem-solving skills. Their role is crucial in ensuring the smooth operation of an office environment.
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Office Assistant Iv jobs near you
Infographic showing various Office Assistant Iv job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Office Support Assistant IV

University of Missouri

Columbia, MO • On-site

$16 - $21/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 17 days ago

University Of Missouri rating

7.3

Company rating: 7.3 out of 10

Based on 68 frontline employees who took The Breakroom Quiz

360th of 616 rated colleges and universities

Job description

Hiring Department
School of Medicine Dean's Office
Job Description
The Office Support Assistant IV (OSA IV) serves as a key member of the Dean's Office administrative team, providing comprehensive operational and administrative support that ensures the efficient daily functioning of the executive office. This position serves as the operational backbone of the Dean's Suite by coordinating executive calendars, managing administrative workflows, facilitating communications, supporting high-profile meetings and events, and maintaining office operations with professionalism, discretion, and exceptional attention to detail.
Working in a fast-paced executive environment, this position supports the Dean's Office leadership team by managing competing priorities, coordinating complex schedules, preparing executive-level correspondence and meeting materials, and ensuring critical commitments and deadlines are tracked and completed. The position requires sound judgment, outstanding customer service, confidentiality, and the ability to interact professionally with faculty, staff, students, healthcare leaders, institutional partners, and external constituents.
As the first point of contact for many visitors and stakeholders, the Office Support Assistant IV helps shape the overall perception of the Dean's Office through responsive communication, professionalism, and a commitment to exceptional service.
Key Responsibilities
Executive Administrative & Operational Support
  • Provide comprehensive administrative and operational support for the Dean's Office, ensuring efficient daily operations and exceptional customer service.
  • Serve as a trusted resource for executive office operations by anticipating administrative needs, coordinating priorities, and supporting the overall effectiveness of the leadership team.
  • Exercise independent judgment when managing routine administrative matters while appropriately escalating sensitive or complex issues.
  • Support multiple executive leaders while balancing changing priorities and deadlines in a fast-paced environment.

Executive Calendar & Meeting Management
  • Coordinate and maintain complex executive calendars for Dean's Office leadership, scheduling meetings while balancing competing priorities and optimizing executive availability.
  • Schedule internal and external meetings, reserve conference rooms, coordinate virtual meeting technology, and prepare meeting logistics.
  • Prepare agendas, presentation materials, meeting packets, and supporting documentation.
  • Coordinate meeting follow-up by tracking action items, deadlines, and deliverables to ensure timely completion.
  • Serve as a liaison between executive leadership and internal and external stakeholders regarding scheduling and meeting coordination.

Executive Communications
  • Draft, proofread, edit, and distribute executive correspondence, reports, presentations, memoranda, and other official communications.
  • Review documents for grammar, formatting, completeness, consistency, and adherence to University and School of Medicine standards.
  • Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
  • Ensure communications accurately reflect the priorities and professional image of the Dean's Office.

Customer Service & Stakeholder Engagement
  • Serve as the primary point of contact for faculty, staff, students, visitors, healthcare partners, and external constituents contacting the Dean's Office.
  • Provide exceptional customer service while responding to inquiries, resolving routine issues, and directing individuals to appropriate resources.
  • Build and maintain positive working relationships across the School of Medicine, MU Health Care, University leadership, and external organizations.
  • Demonstrate professionalism, diplomacy, and confidentiality when interacting with various stakeholders.

Records & Office Administration
  • Maintain executive office records, databases, electronic files, and documentation in accordance with University policies and record retention requirements.
  • Track office priorities, deadlines, action items, and ongoing projects to support accountability and operational continuity.
  • Organize and maintain confidential files and executive documents.
  • Recommend and implement administrative process improvements that enhance office efficiency and organization.

Event & Program Coordination
  • Coordinate logistical support for executive meetings, leadership retreats, listening sessions, committee meetings, recognition events, and other Dean's Office programs.
  • Arrange meeting spaces, catering, audiovisual equipment, materials, registration, and participant communications.
  • Assist with event setup, execution, and post-event follow-up activities.
  • Coordinate multiple event timelines while ensuring a high-quality participant experience.

Financial & Business Operations
  • Process purchasing requests, invoices, travel authorizations, reimbursements, and expense documentation in accordance with University policies and procedures.
  • Monitor approvals and documentation to ensure timely processing and compliance.
  • Maintain purchasing records and assist with office supply inventory and procurement.
  • Support fiscal and administrative processes for the Dean's Office.

Team Support & Special Projects
  • Provide cross-coverage for Dean's Office administrative staff during planned and unplanned absences.
  • Support special initiatives, strategic projects, and executive priorities as assigned.
  • Assist with continuous process improvement efforts to enhance operational effectiveness.
  • Perform additional duties as assigned in support of the mission and goals of the School of Medicine.

Shift
Monday - Friday
8:00 a.m. - 5:00 p.m.
Minimum Qualifications
High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary
Anticipated Hiring Range
Salary Range: $15.10 - $20.75 hourly
Grade: GGS - 006
University Title: OFFICE SUPPORT ASSISTANT IV
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
In addition to the Online Application, please provide Resume and cover letter.
Sponsorship Information
Employment visa sponsorship is not available for this position.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

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About University of Missouri

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The University of Missouri, based in Columbia, MO, US; is a public, land-grant research institution with an established reputation in academic excellence, industry relevance, and societal impact. Founded in 1839, it was the first public university located west of the Mississippi River. The institution spans various industries in the education sector with its multitude of undergraduate, graduate, and professional degree programs across various disciplines. The University's mission is centered on improving lives, enhancing communities, advancing health, and fostering excellence through its teaching, research, and engagement activities. U-M has some significant achievements under its belt including pioneering the world's first school of journalism and being one of the only six public universities in the US that accommodates medicine, veterinary medicine, and law in one campus.

Industry

Education

Company size

10,000+ Employees

Headquarters location

Columbia, MO, US

Year founded

1839

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