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Workflow Assistant Jobs (NOW HIRING)

Advantage Tech

Workflow Developer

Kansas City, MO · On-site

The Workflow Processes team plays a critical role in building technical business process and ... Serve as a mentor to assist with the cross training of existing staff with the best industry ...

Career Personnel Services

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Assistant Accountant

Irondale, AL · On-site

$52K - $65K/yr

Match purchase orders to vendor invoices and forward approved invoices through the Accounts Payable workflow * Assist with daily cash receipts, deposits, and account reconciliations * Enter ...

Belcan

Administrative Assistant

Cary, NC · Hybrid

$30 - $32/hr

Provide operational and administrative support to enhance team productivity and workflow. * Assist with documentation, reporting, and other office management tasks as needed. Qualifications: * Strong ...

Chino Family Dental

Assistant Office Manager

Chino, CA

$20 - $25/hr

Provide general administrative support to ensure efficient office workflow * Assist in maintaining a positive and professional patient experience * Contribute to achieving year-over-year revenue and ...

Brownhealth

Lead Pathologist Assistant

Providence, RI · On-site

$105K - $173K/yr

Oversee daily workflow of the Pathology Surgical Suite * Develop and maintain section policies and ... ASCP certification as a Pathologists' Assistant (PA(ASCP)) required or eligible * Certification ...

Our Best Life Companies

Assistant Office Manager

Chino, CA · On-site

$20 - $25/hr

Provide general administrative support to ensure efficient office workflow * Assist in maintaining a positive and professional patient experience * Contribute to achieving year-over-year revenue and ...

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Workflow Assistant information

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.
More about Workflow Assistant jobs
What cities are hiring for Workflow Assistant jobs? Cities with the most Workflow Assistant job openings:
What are the most commonly searched types of Workflow jobs? The most popular types of Workflow jobs are:
What states have the most Workflow Assistant jobs? States with the most job openings for Workflow Assistant jobs include:
What job categories do people searching Workflow Assistant jobs look for? The top searched job categories for Workflow Assistant jobs are:
Workflow Assistant jobs near you
Infographic showing various Workflow Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Workflow Developer

Advantage Tech

Kansas City, MO • On-site

Full-time

Re-posted 25 days ago

Job description

Advantage Tech is looking for a Workflow Developer for our Kansas City Client.
The Workflow Processes team plays a critical role in building technical business process and workflows automated by Business Process Management (BPM) tools and services. This will allow us to monitor and optimize continuously to improve business processes to increase efficiency and reduce costs. This team is a collection of well-rounded developers supporting and maintaining the ServiceNow BPM environment to ensure high performance to avoid any business disruptions.
As a Workflow Developer, you will be part of a team building technical business process and workflows leveraged by the Service Now / FSO platform. Your collaboration with technical teams and business stakeholders will allow you to identify business requirements and develop workflow solutions accordingly. If you have a passion for workflow efficiency, this may be a role for you. This is a subset of the overall responsibilities which will include multiple initiatives as assigned by IT leadership.
This role is hybrid (Mon through Thu on-site / Fri remote) for candidates in the Kansas City metropolitan area and open to qualified remote candidates outside of the Kansas City area. However, the remote location must be within the US.
How you'll spend your time:
  • Build technical business process flows inside the Service Now - BAW tooling/environments.
  • Take functional and process requirements from business teams and technical teams and translate the requirements into technical workflows, processes, user entry forms, work queues and associated human interactions inside the workflow tool.
  • Design, develop, perform unit, system, integration and regression testing and implement BAW solutions into production.
  • Serve as a mentor to assist with the cross training of existing staff with the best industry practices for developing BAW processes for consumption.
  • Adhere to the corporate standards established by UMB Bank.
  • Perform development tasks which will involve extraction and transfer of data, performing all associated transformations, validations, cleansing, and preparation of data for load into the applicable systems.
  • Work on elements of large, complex installations.
  • Develop and implement process improvements, act as an advocate for the business partners and work closely with the other IT resources to perform space planning, monitoring, security, performance tuning, archiving, and upgrade support.
  • Work closely with user and management to maintain and continually improve the operations, maintenance, and documentation of the systems.
  • Advocate for change and assist in the alignment of team initiatives to MIS strategic goals and priorities.
  • Develop long term strategic road map for the technology area in areas of expertise.

We're excited to talk if you have:
  • Bachelor's Degree in Information Technology or related discipline and at least 5 years of experience in a technical role supporting and/or designing application technologies OR equivalent combination of education and work experience.
  • Practical experience as a highly skilled ServiceNow Developer / Architect with deep expertise in Financial Services Operations (FSO), delivering scalable, secure, and compliant solutions across Incident Management, Case Management, and complex workflow orchestration.
  • Proven ability to design and implement end-to-end ServiceNow architectures that streamline operations, improve regulatory compliance, and enhance customer and employee experiences.
  • Hands-on practical experience developing workflows within the Service Now platform that include but are not limited to:
    • Strong hands-on experience with Incident, Case, Problem, Change, and Request Management, tailored for regulated financial environments.
    • Advanced design and implementation of complex workflows, including approvals, escalations, SLAs, exception handling, and cross-platform integrations.
    • Expertise in Flow Designer, Workflow Editor, Business Rules, Script Includes, UI Policies, Client Scripts, and IntegrationHub.
    • Deep understanding of FSO use cases, including onboarding, servicing, compliance tracking, audit readiness, and operational risk workflows.
    • Architecting high-performance, reusable, and secure solutions, following ServiceNow best practices and platform governance standards.
    • Strong integration experience with core banking systems, CRM platforms, data platforms, and event-driven architectures (REST, SOAP, messaging).
    • Ability to translate business and regulatory requirements into clean technical designs, scalable data models, and maintainable workflows.

Bonus Points if you have:
  • Financial services or banking industry experience.
    #advantagetech

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