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Workflow Assistant Jobs in Pennsylvania (NOW HIRING)

Culligan 256PA

Administrative Assistant

Star Junction, PA · On-site

$20/hr

Manage daily office operations and ensure a smooth workflow. * Assist in scheduling appointments and coordinating meetings for staff. * Handle customer inquiries and provide exceptional service via ...

DeLallo

Retail Assistant Store Manager

Jeannette, PA · On-site

$14.75 - $20/hr

Assistant Managers are expected to help manage workflow, assign tasks, support training, monitor employee performance, address daily operational needs, and help maintain DeLallo's standards for ...

DELALLO GROUP

Retail Assistant Store Manager

Jeannette, PA · On-site

$14.75 - $20/hr

Assistant Managers are expected to help manage workflow, assign tasks, support training, monitor employee performance, address daily operational needs, and help maintain DeLallo's standards for ...

Culligan

Administrative Assistant

Star Junction, PA · On-site

$20/hr

Manage daily office operations and ensure a smooth workflow. * Assist in scheduling appointments and coordinating meetings for staff. * Handle customer inquiries and provide exceptional service via ...

Culligan

Administrative Assistant

Star Junction, PA · On-site

$20/hr

Manage daily office operations and ensure a smooth workflow. * Assist in scheduling appointments and coordinating meetings for staff. * Handle customer inquiries and provide exceptional service via ...

DeLallo Foods

Retail Assistant Store Manager

Jeannette, PA · On-site

$14.75 - $20/hr

Assistant Managers are expected to help manage workflow, assign tasks, support training, monitor employee performance, address daily operational needs, and help maintain DeLallo's standards for ...

B&K Auto Tags

Be Seen First

Operations Associate

Doylestown, PA · On-site

$26.50/hr

Operations Associate B&K Auto Tags - Doylestown, PA Full-Time * On-site About the Role B&K Auto Tags is seeking an Office & Operations Associate to support our day-to-day workflow, assist customers ...

FedEx Supply Chain

Workflow Planner

Hazleton, PA

Shift Monday - Sunday - 1st Shift (Day) Workflow Planner The Workflow Planner is responsible for ... Maintain records for inbound and outbound deliveries; assist in resolving discrepancies. * Prepare ...

LHH US

AP Specialist

Pittsburgh, PA

$20/hr

Maintain accurate records and support the overall AP workflow. * Assist with month-end processing activities as needed. * Potential overtime opportunities during month-end close periods.

UPMC Senior Communities

Lead Mammographer

Pittsburgh, PA · On-site

$35.24 - $51.79/hr

In addition to performing advanced imaging procedures, as a Lead, you will coordinate team workflow, assist with projects, and support our staff and Imaging leadership team! If you're passionate ...

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Workflow Assistant information

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What are the most commonly searched types of Workflow jobs in Pennsylvania?

The most popular types of Workflow jobs in Pennsylvania are:

What are popular job titles related to Workflow Assistant jobs in Pennsylvania?

For Workflow Assistant jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Workflow Assistant jobs in Pennsylvania look for?

The top searched job categories for Workflow Assistant jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Workflow Assistant jobs?

Cities in Pennsylvania with the most Workflow Assistant job openings:

Workflow Assistant jobs near you
Infographic showing various Workflow Assistant job openings in Pennsylvania as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Senior Clinical Medical Assistant Women's Health, Erie, PA

Novus Group

Erie, PA

$28.03/hr

Full-time

Medical, Dental, Vision, PTO

Posted 5 days ago

Job description

Senior Clinical Medical Assistant – Women's Health, Erie, PA

Job Type: Full-Time, Direct-Hire (Permanent placement on company payroll with immediate full benefits; not a temporary job)

Location: Erie, PA 16507 (Erie County area)

Schedule: Full-Time, Day Shift (Monday – Friday, rotating shifts between 7:00am and 7:00pm: 7:00am–3:30pm, 8:00am–4:30pm, 9:30am–5:00pm, or 10:30am–7:00pm; no weekends or holidays)

New Hire Starting Base Pay: $18.79 – $21.10 per hour (Starting salary placement is determined by relevant medical assistant experience, clinical certification, and direct patient care background.)

Future Earning Potential: Position salary range progresses up to $28.03 per hour over time through performance, tenure, and clinical career ladder advancement.

Mandatory Qualifications

  • Education: High school diploma or GED required. 
  • Medical Assistant Requirements: Successful completion of a Medical Assistant program (or equivalent LPN/RN/EMT program), valid MA certification (AMT, AAMA, NAHP, NCCT, or NHA), AND at least 1 year of direct patient care experience required.
  • Clinical Skills: Proficiency in direct patient care functions, including rooming patients, taking vital signs, medical charting, phlebotomy, administering injections/vaccines, performing EKGs, level-one lab testing, and assisting providers with OB/GYN procedures.
  • Leadership & Systems Proficiency: Ability to mentor/train staff, guide daily clinical workflow, assist management with supervisory tasks, and serve as an EMR (EpicCare) super user.
  • Travel & Location Flexibility: Ability to float to alternate regional clinic locations as needed (approximately 20% travel).
How You'll Make an Impact

  • Clinical Leadership & Mentorship: Guide daily clinical workflow, assist management with operational goals, mentor new team members, and serve as the department super user for EMR systems.
  • Patient Rooming & Clinical Care: Greet and room patients, collect medical histories, take vital signs, administer injections/vaccinations, and perform phlebotomy and diagnostic screenings under provider supervision.
  • Surgical & Exam Support: Serve as a chaperone during exams and procedures, assist OB/GYN providers during clinical care, and educate patients/families on treatment instructions.
  • Infection Control & Room Prep: Clean and sterilize exam/procedure instruments according to protocol, prepare procedure rooms, and manage clinical inventory and room restocking.
  • Administrative & Regulatory Compliance: Maintain chart accuracy, process lab requisitions/medical records, follow HIPAA guidelines, and ensure compliance with OSHA, CLIA, and Department of Health standards.
What We Offer

  • Education & Career Growth: Up to $6,000 per year in tuition assistance, partner university discounts, select tuition-covered degree programs, and structured clinical career ladder advancement pathways.
  • Health & Well-Being: Immediate medical, dental, and vision coverage options starting day one, plus access to free onsite clinics and 24/7 virtual care.
  • Dual-Tier Retirement Program: Generous combined retirement package with employer contributions up to 8% of your eligible pay through matching funds and company-paid plans.
  • Work-Life Balance & Time Off: Paid holidays, up to 5.5 weeks of annual PTO (with buy/sell options), paid parental leave, backup childcare resources, student loan relief support, and pre-tax transit options.