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Workflow Assistant Jobs in Pennsylvania (NOW HIRING)

Chester County Fuel

Administrative Assistant

Malvern, PA · On-site

$40K - $50K/yr

... workflows. • Manage and organize company records, maintaining accuracy and confidentiality. • Assist in scheduling meetings and appointments, optimizing time management for the team. • Support ...

Urrly

Travel Medical Assistant

Lancaster, PA · On-site

$31/hr

Opportunity This is a full-time, field-based Medical Assistant role focused on preventive carenot urgent care and not a traditional exam-room workflow. You'll visit patients in their homes, support ...

Urrly

Travel Medical Assistant

Lancaster, PA · On-site

$31/hr

Opportunity This is a full-time, field-based Medical Assistant role focused on preventive care-not urgent care and not a traditional exam-room workflow. You'll visit patients in their homes, support ...

UPMC Senior Communities

Medical Assistant

Pittsburgh, PA · On-site

$19.40 - $30.14/hr

Five 8-hour shifts Monday- Friday Medical Assistants assist physicians with various aspects of ... Supports clinical workflow by guiding staff, assigning tasks, and assisting with supervisory duties.

Hellings Builders Inc

Executive Assistant

Malvern, PA · On-site

$65K - $85K/yr

Coordinate administrative workflows, including AP, payroll entry, vendor records, and documentation ... assistant, or operations coordination experience Exceptional organization, attention to detail, and ...

HTSS Inc

Administrative Assistant

Allentown, PA · On-site

$17.75 - $24/hr

Manage workflow by prioritizing correspondence, emails, and verbal requests. Prepare reports, presentations, meeting agendas, and minutes using MS Word, Excel, and PowerPoint. Handle executive ...

Cna

Associate Underwriter (Underwriting Hub)

Radnor, PA · On-site

At CNA, we strive to create a culture in which people know they matter and are part of something ... Manages account workflow and renewal timelines for a high volume of assigned accounts, balancing ...

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Workflow Assistant information

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What are the most commonly searched types of Workflow jobs in Pennsylvania?

The most popular types of Workflow jobs in Pennsylvania are:

What are popular job titles related to Workflow Assistant jobs in Pennsylvania?

For Workflow Assistant jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Workflow Assistant jobs in Pennsylvania look for?

The top searched job categories for Workflow Assistant jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Workflow Assistant jobs?

Cities in Pennsylvania with the most Workflow Assistant job openings:

Workflow Assistant jobs near you
Infographic showing various Workflow Assistant job openings in Pennsylvania as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

AI Consultant - Malvern, PA Hybrid

Kanak Elite Services Inc

Malvern, PA • On-site

Contractor

Re-posted 25 days ago

Key responsibilities

  • Collaborate with product owners, business partners, and engineers to identify AI/GenAI opportunities aligned with investment management objectives.

  • Drive rapid prototyping of AI solutions, test feasibility, and convert successful experiments into actionable recommendations for implementation.

  • Identify opportunities to improve the SDLC using AI and support teams in adopting AI-enabled engineering practices.

Job description

Hello There,

My name is Himanshu Sharma, and I serve as the Recruitment Lead at Kanak-IT INC. I am reaching out to share an excellent career opportunity for the role of AI Consultant with our esteemed client. If you are interested then please share your updated resume.

Job Description

Position               : AI Consultant

Location               : Malvern, PA Hybrid (Relocation works here)

Duration              : Long term contract

*Must have Investment Management Experience in recent projects*

Responsibilities

AI Strategy & Opportunity Discovery

  • Collaborate with product owners, business partners, and engineers to surface AI/GenAI opportunities aligned to investment management objectives (ETFs, IMG operations, data workflows).
  • Assist in shaping AI strategy within Investment Systems, including prioritization of use cases, value assessment, and alignment to business goals.
  • Evaluate where AI can enhance efficiency, decision support, or process automation across investment and operational domains.

Rapid Experimentation & Prototyping

  • Drive quick turn proof of concepts and prototypes to test feasibility and value.
  • Convert successful experiments into actionable recommendations and partner with engineering teams to implement solutions.
  • Leverage GenAI frameworks, automation tooling, and cloud based AI services to build practical demonstrations.

SDLC & Operational Efficiency

  • Identify opportunities to improve the SDLC using AI (AI assisted development, automated documentation, enhanced testing, workflow insights).
  • Support teams in adopting AI enabled engineering practices and promote consistency with enterprise standards.

Consultation & Influence

  • Translate ambiguous or complex business problems into clear, data informed solution options.
  • Communicate insights and recommendations to partners with clarity and strategic framing.
  • Help build awareness and understanding of AI capabilities, risks, and constraints across Investment Systems.

Qualifications

  • 8+ years of related experience, including 5+ years working with AI/ML, GenAI, analytics, or automation solutions.
  • Demonstrated experience in investment management, ETFs, index operations, trading workflows, or similarly data driven financial environments.
  • Strong ability to prototype quickly and move from idea → experiment → validated recommendation.
  • Hands-on experience with GenAI tools, cloud based AI/ML services (AWS preferred), or automation frameworks.
  • Solid understanding of SDLC practices and modern engineering workflows.
  • Strong problem solving, communication, and consulting skills.
  • Bachelor’s degree required; advanced degree preferred.

Preferred Qualifications

  • Background in applying AI and automation to operational or investment processes.
  • Experience with AI assisted developer tools (e.g., GitHub Copilot, Claude Code) or workflow automation platforms.
  • Familiarity with investment datasets, ETF and/or Investment Management operational flows, and risk/compliance expectations.

Thanks & Regards

Himanshu Sharma

Recruitment Lead

Email : Himanshu01@kanakits.com

LinkedIn : https://www.linkedin.com/in/himanshustaffingexpert/

Kanak IT is an equal opportunity employer. We consider all applicants for employment without regard to citizenship, immigration status, race, gender, disability, or any other protected category.