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Workflow Assistant Jobs in Philadelphia, PA (NOW HIRING)

B&K Auto Tags

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Operations Associate

Doylestown, PA · On-site

$26.50/hr

Operations Associate B&K Auto Tags - Doylestown, PA Full-Time * On-site About the Role B&K Auto Tags is seeking an Office & Operations Associate to support our day-to-day workflow, assist customers ...

Garland LLC

Shipping & Receiving

Pennsauken, NJ · On-site

$20 - $22/hr

Collaborate with Production, Purchasing, Customer Service, and other departments to support efficient workflow. * Assist with order picking, packing, staging, and other warehouse duties as needed.

Garland LLC

Shipping & Receiving

Pennsauken, NJ · On-site

$20 - $22/hr

Collaborate with Production, Purchasing, Customer Service, and other departments to support efficient workflow. * Assist with order picking, packing, staging, and other warehouse duties as needed.

Cna

Small Business Territory Manager

Radnor, PA · Remote

Conduct regular in-person and virtual engagement with frontline producers and CSRs, including training, appetite refresh, workflow enablement, and quoting navigation * Create demand for CNA's Small ...

Cna

Underwriting Associate (Middle Market)

Radnor, PA · Hybrid

$47K - $78K/yr

... Assist in marketing products and services through external partners and makes field visits. 10. Expert on systems and workflows. Serves as a resource to others (train, problem solver, coach ) and ...

CNA

Underwriting Associate (Middle Market)

Radnor, PA · On-site

$47K - $78K/yr

... Assist in marketing products and services through external partners and makes field visits. 10. Expert on systems and workflows. Serves as a resource to others (train, problem solver, coach ) and ...

Brainworks

Executive Assistant

Philadelphia, PA · On-site

The Executive Assistant will serve as a trusted business partner, managing executive communications ... Utilize AI platforms, including Claude AI, to summarize information, streamline workflows, and ...

DELCO DEVELOPMENT LLC

Staff Accountant

Willingboro, NJ · On-site

$54K - $72K/yr

Process accounts payable and accounts receivable transactions, ensuring proper coding and approval workflows. * Assist with intercompany transactions and reconciliations across the entity structure.

New

SLR Search

Legal Assistant

Philadelphia, PA · Hybrid

$21 - $26/hr

Join an elite team as Hybrid Bilingual Legal Assistant architecting smooth operational workflows and welcoming client experiences at one of the premier immigration defense firms on the East Coast.

mAbs Rx

Medical Assistant - Philadelphia

Philadelphia, PA · On-site

$18 - $23/hr

... workflows. Requirements: - Board Certified License in Medical Assistant - This is Important. - Previous experience in an administrative role within healthcare. - Proficient in maintaining organized ...

UHS

Software Engineer II - AI Solutions

King Of Prussia, PA · On-site

$95K - $130K/yr

This role will help implement AI/programmatic assisted workflows, assist in cloud platform maintenance, and integrate AI models into production systems that support critical healthcare operations.

Friedman Williams

Legal Assistant

Philadelphia, PA

$60K - $65K/yr

Maintains open communication with attorneys and supervisor regarding assignments, workflow and ... legal assistant. Ability to communicate clearly, both orally and in writing. High level of ...

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Workflow Assistant information

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.

What are the most commonly searched types of Workflow jobs in Philadelphia, PA?

The most popular types of Workflow jobs in Philadelphia, PA are:

What are popular job titles related to Workflow Assistant jobs in Philadelphia, PA?

For Workflow Assistant jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Workflow Assistant jobs in Philadelphia, PA look for?

The top searched job categories for Workflow Assistant jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Workflow Assistant jobs?

Cities near Philadelphia, PA with the most Workflow Assistant job openings:

Workflow Assistant jobs near you

Operations Associate

B&K Auto Tags

Doylestown, PA • On-site

$26.50/hr

Full-time

Medical, Dental, Retirement, PTO

Re-posted 2 days ago

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Job description

Operations Associate

B&K Auto Tags – Doylestown, PA
Full-Time • On-site

About the Role
B&K Auto Tags is seeking an Office & Operations Associate to support our day-to-day workflow, assist customers and car dealer partners. This is a hands-on role that blends customer facing interaction, data entry, and general operational support.
Great for someone who likes variety, communicates well, and is inspired by collaborating with others.

Responsibilities

  • Assist walk-in customers and dealership partners with their title and registration needs
  • Process paperwork, data entry, and daily transactions
  • Keep track of incoming and in-progress work to maintain smooth workflow
  • Communicate with teammates throughout the day
  • Handle inquiries, requests, and time-sensitive tasks
  • Support overall office organization and processes

What We’re Looking For

  • Collaborative and communicative — not someone who prefers to work in isolation.
  • Willing to use social skills to gain, retain & foster client relationships.
  • Strong attention to detail and ability to multitask
  • Reliable, adaptable, and willing to jump into different tasks as needed
  • Auto titling & registration experience is a plus but not required

Schedule & Pay

  • Full-time, on-site
  • Competitive pay based on experience
  • Health & Dental Benefits Package after a 60 day onboarding period
  • 401K Match

Company Description

B&K Auto Tags is a locally owned auto tag and title office serving the general public as well as car dealerships with quick, accurate motor vehicle paperwork. We’re a tight-knit team that values communication, collaboration, and a supportive, customer-friendly atmosphere.